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Welcome to the Workshop
Agenda
Saturday October 25th
Breakfast
Introductions
Workshop Objectives
Updates on CyArk
Introduction to Workgroup subjects
Lunch- workgroup selection
Workgroup breakout sessions
Conclusion of Day 1
Sunday October 26th
Breakfast- Presentation of Workgroup progress
Workgroup sessions
Lunch- Group Discussion
Workgroup final presentations
Introductions
Objectives
Review prelim 500 operating plan
Form initial working groups
Create first drafts of the 500 execution documents
To get individual commitments
Announcement of Kress Foundation support of this workshop
Ben would like to acknowledge the contribution
CyArk Update
Completion of CyArk business plan
Discovery Canada does segment on CyArk
Launch of Education section on website
Zeitgeist presentation
Launch of new website
Monte Alban workshop and action plan
Kress of support for third workshop
Hans Hess endorsement of CyArk 500
Former chairman of Leica Geosystems
Contributed $100k to CyArk 500
Introductions
Larry Wiese- Superintendent of Mesa Verde National Park
Interest is how we can use this as park managers onsite and how natural disasters might effect this
Erwin Christofori- Germany
Documentation using laser scanning good use to create plans of sites
Bernie Frischer- UVA
Been actively involved in modeling
500 project most exciting things going on in field and would like his institute to play a role
Scott Travis- Mesa Verde Chief of Research
New to process, sees real potential for providing us with an integrated platform to research and view sites
Marty Dunn- Metco Services
Would like to be involved as service provider on many projects
Michael Ashley- Berkeley
Interested in CyArk as the correct path for heritage conservation
Also interested in the preservation of the digital data being created
Adam Spring- Heritage 3D
Interested in 3D preservation of heritage sites and workflow
Doug Pritchard- Glasgow school of art
Virtual model of Glasgow- 1600 buildings
Doing a lot of work with Historic Scotland and their documentation team
Why part of CyArk- The disappearance of heritage, Skara Brea might be destroyed in the next 10 years because of weather. Also the dissemination of the data being created. Best practices of digital technologies
Chris Royak- CH2MHill
CH2MHill is a global company and gives a partnership with CyArk a good opportunity to work all over the world and at heritage sites near where they work.
Dan Walsh- CyArk
Liz Lee- CyArk
Ben Kacyra- CyArk
Review of first workshop slides
(see presentation from initial workshop)
Liz showed off website- projects, community, education, hazards, preview of Spanish section
Michael raised question of pushing content
Larry spoke about the development they are doing for education
Ben to discuss Zeitgeist and show off the Zeitgeist program
Highlights- google founders, Sylvia Earle, GE CEO, Carlos Slim
Larry Presents Monte Alban presentation
Background on Monte Alban as the site
(see Monte Alban presentation)
Discussion of results of Monte Alban
Financial commitments
List of names and foundations
Commitments to open doors and make contacts
Introduction of Workgroup topics
Operations related: organization, work process, guidelines
Site related: site selection, site permits, site needs/ requirements
Development and PR: fundraising, promotion, friend raising, board members
Presentation of the Field Management Guide
(see Rough Draft of The CyArk 500 Field Management Guide)
(also see Proposed CyArk Organization diagram)
(also see associated flow chart)
Site selection
CyArk’s immediate criteria
Opportunistic- high profile
Owner ease and access
Endangerment
Travis
Quantitative Chart
Landscape and associated risk
Socio-political
Ben
Risk vs. hazards vs. response
Development guidelines
Development Workshops- “nailing people”
Bernie
Virginia
Giza
Doug
Scotland
Erwin
Somewhere more exciting than Germany
Adam
Cornwall
Larry
Mesaverde
Michael
Askum
Aquateri- Santorini
Kakadu- Claire Smith
Silk Road- Dunhua
Breakouts
Goals for tomorrow
Feedback on the drafts
List of 60-70 sites
Report on development
Feedback on workshop
Day 2- Sunday
Larry begins with Day 1 recap
Emphasis on the Development workshops and how people can help
Introductions
Ben introduces the group
Discussion of the definition of Digital Preservation
Pilot project as the basis for our methodology
Success of the pilot project as motivation for 500
Discussion of implementation plan
Review of workshop agenda and objectives
Review of workgroup objectives
· Operations related: use management guide and DPM drafts for comprehensive manual for operations
· Site Related: establish approach to site selections, site permits, grouping in themes, local organizations, communities
· Development and PR: expand on the Monte Alban work … development workshops, thematic projects, high value targets
To get individual commitments
Evangelizing, creation of Monte Alban like opportunities, serving on workgroups
Evangelizing: knowledge, belief, passion and zeal
Presentation of Group one (operations) progress
(see notes from Marty)
Group 1: Marty, Michael, Adam, Erwin, Chris
Ben begins by explaining the concept of regions
A regional manager in control of end product but uses local firms to get the work done
Data Storage discussion
Importance of Archive strategy
Importance of Intellectual property
Protecting data from both misuse and for longevity
CyArk as a clearing house
Insurance in case something goes wrong
CyArk as a brand
Field Management Guide
Have some corrections to definitions
Communication network between region managers
To be able to help one another
Also produce a set of expectations
*get info from Dennis Hirota about new cameras
Universal Client and get a list of typical deliverables
Create a list to hand to heritage managers about what is available
Presentation of Group 2 (sites selection)
Group 2: Scott, Doug, Liz
See Sites group notes
The controversy of making an actual list and stating risk or sites
Idea of sites regional manager
Or cultural liaison
Attach to institutes or archaeological teams
The need to interact with local communities
The many possible cuts at themes
Themes that already exist within the heritage community
Presentation from Group 3 (development)
Group 3: Bernie, Dan, Ben, Larry, Barbara
See Bernie’s notes
Importance of third party validation
Shift to group discussion about fundraising
Long term phase- developing a machine to create long term funding (army)
Short term- startup (swat team)
*validation as part of the press kit***
Ben reviews the Cronan Strategy Diagram
Development workshop ideas: 6 months lead time
Who / What/ Where / When / WhoBernie / Monticello
Giza
Estates of the presidents, Montpellier, civil war
Italy / One year out
Doug / DD2 Glasgow
Stirling or Skara Brae
Rosland / March 2-6
Homecoming year- get people to come back to Scotland / Hugh Grant
Liz Hurley
Cinzia / Egypt- cultnat
Not far from Cairo
Nubian archaeology
Askum / Autumn and Spring
Feb- April 09 / Zahi Hawass
Heinz Ruther
Erwin / 3-4 Days
4 historic times
Fun and cars
Frankfurt-Mousespring (old monastry- gothic to scan)
Then to the Porsche museum
Then to the roman bath museum
Then Regensburg then winery / May 09 / Contact with the mayor
Bechtel
Dave Olson
Eastern Europe
Sofia, Cloister (oldest used monastery) possibility of staying with monks, melnic winery area, museum / Spring 09
Adam / Cornwall
Boatrip
Mines / BBC- Julian Richards
Chris Royak / Masdar City
United Arab Emerits
Michael/ Chris Ogleby / Australia
Barbara/ David / Ireland
Hill of Tara
Georgian Sites / Geraldine Walsh
Dublin institute of technology
Marty / Easter Island / October
Lunch Discussion of what remains
Workshop selections
Schedule for groups follow-up
Themes Completion
Diagram of intersection
Risk Areas
Fiscal Scandal
IP protection
Heritage Managers/ credentials
Partnering with Media
Local media
Idea of Timeshare for the CyArk Travel workshops
Agreement to complete Groups list of deliverables in the next week
Presentation of Monte Alban Slides and Guatemala
Ideas for press kit
Mini- 500 brochure. (breast pocket version)
Bullet pointed list for overcoming the technological barriers
Question and answer format for things like technological obsolescence
Presentation of Zeitgeist presentation and Booklet
Introduction of new people
Tom, Simon, Scott
Idea for getting an article about Monte Alban
Go back to Simon and Tom for ideas
500 Places to Scan before they go away
(1000 places to see before you die)
How can we attract a new media entities
Airlines Magazines
Conde Naste
En Route Magazine (Air Canada)
Point to Discovery Canada segment
Dovetail off of Spar conference
Getting separate workshop together for corporate connections
(BP, Exxon, Betchtel)
Names / Contact / Willing to Make introductionBechtel / Ben/ Tom / Sam Diaz
Carlos / Ben
Monsanto / Ben / Hugh Grant
Simon / UK St. Albans / Open door to Assit
Tom / Anglo Platinum
Marathon Oil / Contact 2nd level
Tom / Spar workshop / Hold meeting at conference
Erwin / Adidas
Puma
Continental / Make contact
Idea of bringing adventure clothing companies involved
CyArk Expeditions
Risk question
The concern about being associated with certain companies
Idea of saying “these views expressed….”
Have all sponsors agree to CyArk’s mission
Add it into partnership agreement
Clarification about partner vs. sponsor
Heritage Manager/ Site Authority pro and con
Pro / ConData Storage / Credibility
Educational Potential / Name Identification
Technological Access / Curriculum Standards
Profile- Raising awareness / Data Security
Political benefits / Technophobia
Increased access to site (virtual access) / Future proof- keeping up with time
Centralized data support / Easily overwhelm the staff
Baseline data- platform / Sales pitch on benefits
Real time data source- for making informed decisions
Time savings
Legacy through technology transfer
Idea of Chapters
Or branches
The local buy-in as an absolute necessity
Within any region, there will be certain tasks that will need to be accomplished
This could be either one person doing multiple tasks
Or multiple people doing specific tasks
Idea of a spokesperson
Harrison Ford
Look for a star that has contributed to a restoration project
Nicholas Cage- National Treasure
Final thoughts on the meetings
Doug
Aligning with another event is easier
Not a big fan of video conferences, don’t get the result
Chris
Enjoyed the discussions
Travel is a problem
David
East coast is much easier for international people
6 months in advance
Knowing about an event or workshop would drive interest
Scott Cedarleaf
Like all the ideas
Know that CyArk is strapped but wants more updates on what is going on
Auto email update – twitter
Simon
Likes the size of the workshop- much more would make it to hard to communicate
Get Scott’s attention- also send to Lindy
Eastern seaboard
18 month calendar for events
Adam
Keeping lines of communication open
Making sure all our documents get sorted
Living documents
Marty
Every minute learns more about CyArk
Last two days got a lot done- creating guidelines for service providers
List of all service providers who are going to participate
So that specs can be integrated
Bernie
Thank you for invitation
Scott Travis
Really like the intensity, hammering on things
Get the vision on what needs to happen
Following through on documents and capturing things
Tom
East Coast
Offering up resources to put on workshop in boston
Native Owned service provider to offer up contact
Action items from Liz
4 Months- Two days is good. Set dates and worry about topics later
Erwin
Barbara
Breakout groups a success
Continues to be impressed with the commitment
Ben
These meetings really energize me
When I see the partners it raises my enthusiasm
Good to get feedback on timing of events
Hope to make these working groups more permanent so that people can continue- don’t want to call it a committee
Need to produce stuff and get it out
Want to leave people with the evangelizing
In terms of tools and tech, we have it
The question is how to get the funding here to go Mach 1
We need everyone here to help with fundraising and PR
Not about Ben or Barbara, its about the world and what we can leave the world
Everyone here is helping get something done that is going to go on forever- the new Alexandria Library
Don’t hesitate to ask how to evangelize- three keys
Knowledge
Belief
Passion