Windows NT Level 1 Page 5
Machine components:
Monitor
Hard drive
Keyboard
Mouse
Right mouse button
A server is a computer that serves a lot of users. Network servers reside in the computer room and their contents are backed up nightly. These information stores are secure with limited access only to those that have permission to access them.
Logging on
Press Ctrl+Alt+Delete to bring up the logon dialogue box. Type in your user id (usually your first initial and last name and a password (remember NT is case sensitive in the password field) in order to gain access to the network. The password will show as asterisks. Access to the machine is protected by the password dialogue box which prevents unauthorized access and protects your information on the hard drive. All NT machines are networked. If someone was already logged in, click Start àShut Down and select Close All Programs and Log on as Different User. The computer retains the username of the last person to log in, so change the username to yours and enter your password.
Keystrokes
The tab key moves the insertion point from through the panes and buttons of a dialogue box. Shift+Tab will move the insertion point in the opposite direction. Keyboard alternatives to mousing are listed on the menus of the application (program).
Taskbar
The Taskbar appears at the bottom of the screen. Open applications appear as buttons on the Taskbar. If the Taskbar disappears, move the mouse down to the bottom of the desktop and the taskbar will reappear. To change the Taskbar settings, click right on a blank area of the Taskbar and click on Properties. Make your changes and click on OK.
Using the Mouse
The shape of the mouse pointer varies depending on its position on the screen and the action being performed. Usually it presents as an arrow but when it is in a text field, it looks like an I beam. It is the point of the arrow that is sensitive. Click left to select objects. Right click to bring up shortcut menus. Double click to start applications. Right drag to copy files and folders and create shortcuts.
Starting Programs
The easiest way to start an application is to double click the icon if one is available on the desktop.
The Start button provides menu access to all the features and programs in Windows 95. For example, the start button may be used to open applications and documents, configure the Desktop or access help.
If an icon is not on the desktop, click on Start, then move the mouse to Programs. When the Program menu opens, move the mouse down to the desired program and double click to open the program.
Terms
Icon a picture that represents a function
Title Bar identifies the Window
Window Control Buttons right side of the Title Bar
Minimize will contract the Application window back to an icon on the Task Bar
Maximize will enlarge the Application to fill the entire screen.
Restore will restore the Window to a pre-set size.
Close used to close down the Application.
Single Click one quick click usually with the left mouse button will select an option
Double Click two quick clicks (mouse must not move between clicks)
Drag Place the mouse pointer on an object, click and hold the mouse button and drag the object to the desired location
Desktop
The screen you see at start-up is called the Desktop. All the tools to do everyday work are located on the desktop. Applications open on the desktop. The desktop is the main folder that contains all the other folders or icons
Microsoft Shortcut Bar
Title
Bar
Menu
Bar
Desktop
Icons
Desktop
Open Applications Task Bar
Toggle between Applications
When you have all the applications open that you want to work with, you can toggle between them by clicking on the application button on the Task Bar. You can also use Alt+Tab to toggle.
Closing Applications
Non-windows applications must be closed before you close down Windows NT. When in that application, (e.g. Email) exit or log out as usual. Any other open applications will show on the Task Bar. Click on the application button on the Task Bar. To close a Windows Application, click on the close button of that application. This shuts down the application.
Getting Back to the Desktop
If you have one or more windows open that fill the screen and you want to get back to the desktop, click right on a blank area of the Task Bar. Click on Minimize All. All of your open applications become buttons on the taskbar and you can see the desktop. To maximize the applications again, click on the application button on the Task Bar.
Menus
Menus are dynamic and may change according to what you did last. When you look at a menu, it may contain different options depending on what actions you are taking. To close a menu without selecting an option, just move the mouse outside of the menu and left click.
Shortcut Menus
New to Windows 95 are shortcut menus, which allow a user to select specific commands from a pop-up menu. Click right on an object to bring up a shortcut menu then click left on the desired option.
Window Management
Windows can be resized, moved or tiled. Maximized windows cannot be moved or resized. Restore the window to a medium size by clicking on the restore button on the title bar (right middle button with a box).
1. Move a window - place the mouse in the Title bar and drag to Window to a new position.
2. Size a window - place the mouse just on the line that divides this window from the desktop. The mouse turns into a double-headed arrow. Click and drag in either direction on the double-headed arrow.
3. Tile Open Windows - click right on a blank area on the Taskbar and click on Tile.
4. To undo the Tile, click right on a blank area on the Taskbar and click on Undo Tile.
Saving Files
When you save a document or a picture or anything you have created using an application/program, it is called a file. After creating your document, click File, Save or click on the Save icon. Name your file and click on OK. Your file is saved in the default folder for that application. Each time you make changes, click on Save. The program will not give any indication after the first time because the file already has a name and a location (folder). To change the name or folder, use File, Save As to bring up the Save As dialogue box. Normally you want to save your files to a network drive rather than on the local C: drive. Your personal files should be stored in Z:\\Enterprise\Users$\your logon ID\My Documents. Usually this has already been setup for you.
File names
When files are named using Windows NT the following naming rules apply:
- file names can be as long as 255 characters
- file names may contain spaces
- file names may not contain any of the following \ ? : * “ , < > |
Find Files
If you can’t find your file, use the Find option from the Start Menu.
1. Click on Start, move the mouse to Find, then click on Files or Folders.
2. Type in the most significant word in the file name in the Named box. Make sure there is a tick in the sub-directory box.
3. Make sure the right drive (i.e. network or hard drive ) is showing in the Look In window.
4. Click on Find Now. From the list of files that presents below, double click on the one you require. This will open the application and open the file.
You can also use the Document option from the Start menu if you just recently created the file.
Application Hangs (frozen)
If the window is “frozen” press Ctrl+Alt+Del to open the Windows NT Security dialogue box. This is called a “soft boot” in computer lingo. Click on the Task Manager button and select task that is frozen and click on End Task. You may have to do this more than once. If the machine does not respond to Ctrl+Alt+Del again then log off of the machine off and back on again.
Using the Toolbar
To display/hide the toolbar click on View, Toolbar. The toolbars contain the most commonly used items from the menus. The objects in the folder may be viewed in different ways by clicking on the view icons on the Toolbar. Objects can also be arranged according to name, type, size or last modification date by clicking on the column heading when in Detail View. The icons can be re-organized by clicking View menu, Arrange Icons.
Deleting Objects
When an object is deleted, if it resides on the hard drive, the object and its contents are moved into the Recycle Bin. If files reside on the network and are deleted, they do not go into the PC Recycle bin.
Before a file or folder is deleted, the Confirm File/Folder Delete dialogue box appears. You need to click on yes before objects are deleted. Files deleted from a network drive are recoverable from a backup. This is no small task so only request recovery of files from the helpdesk that are important.
· Click File, Open
· Right click the object to be deleted. Select Delete. Click on Yes to confirm the deletion,
· or left drag the object to the recycle bin.
Undeleting Files
Double click the Recycle Bin. Select the files to be undeleted.
From the File menu, then Restore, or right click the item and choose Restore. Your file is restored to its original location.
Recycle Bin
The recycle bin is allocated 10% of your system memory. Deleted files stay in the Recycle Bin until it is emptied or until the deleted files are undeleted. It is not advisable to empty the recycle bin, as you may need some deleted files later. To permanently delete files, delete them from the Recycle bin. Right click on the file and choose Delete. Once deleted from the Recycle bin they are gone.
Changing Passwords
Press Ctrl+Alt+Delete. Click on the Change Password button. It must be 6 characters or longer.
· Type in the old password, press Tab to move to the next pane and type in your new password.
· Press tab and type in a confirmation of the new password. Click on OK to close the dialogue boxes.
Creating Shortcuts
A shortcut is a copy of the original application or folder with the path built to the original object. Shortcut icons have a small arrow in the bottom left corner. Use Explorer to locate the object you wish to make a shortcut.
To put a shortcut of an application on your desktop:
- Use Find files to locate the object you wish to copy.
- Size the Find Files folder so you can see the desktop
- Right drag the icon to the desktop and release the mouse.
- From the menu that pops up, click on Create Shortcut here.
The original stays where it is, but now you have a Shortcut on the desktop.
When finished with shortcuts, they can be deleted. The original stays where it was.
Display
To change the screen saver, screen colors and wallpaper, right click on the desktop, or click on My Computer, then Control Panel, then Display. Click on the different tabs at the top of the box to change the file cards. Background, Screen Save and Appearance are harmless to change. Leave the Settings tab alone. Make your changes and click on OK until the dialogue box closes.
NOTE: It is not recommended to have animated wallpaper here at work as it takes up a lot of memory and when you log off, your desktop settings are saved on the server in the computer room. With hundreds of users, this constitutes a tremendous amount of disk space.
Microsoft Office Shortcut Bar
This is the row of icons that stays in front of your applications on the top right of your screen. If it disappears, use the Find Files utility to find it. Click Start, Find, Files and Folders. Type in the word Shortcut and press Enter. When you see the icon, (it looks like a checkerboard of red, blue, yellow and green) double click and it will put the shortcut bar up in the corner. Close Find files.
To edit the shortcut bar, right click in the checkerboard part of the shortcut strip. Choose customize. You can add or remove icons or reorder them by selecting the icon and using the move buttons.
Shutting down Windows NT
When you are finished using the computer, click Start, Shutdown. Click Yes. It is not necessary to turn the PC off. If you need to turn it off for some reason, in the dialogue box, click on Shut down and then wait for the program to indicate that it is shut down and turn off the PC. You should shut the computer down at least once a week, it is ok to shut it down every night
\\endeavor\pctrain$\Windows\nt_windows_level1.doc revision date June 19/01
Documentation prepared for CHR by Marilee Davies