Lafayette Parish School Board

LAFAYETTE PARISH SCHOOL BOARD

REGULAR BOARD MEETING

Wednesday, October 15, 2014, 5:30 P. M., Board Room

Hunter Beasley, Ph.D., President, Presiding

The School Board of the Parish of Lafayette, State of Louisiana, met in regular session at its meeting place, the Lafayette Parish School Board Administrative Building, Board Room, Lafayette, Louisiana, on Wednesday, October 15, 2014 at 5:30 P.M. pursuant to notice given in writing to every member.

MEMBERS PRESENT: Hunter Beasley, Ph.D., President; Tommy Angelle, Vice-President; Gregory Awbrey, Kermit Bouillion, Tehmi Chassion, Shelton J. Cobb, and Rae Trahan, Board Members; Dr. Pat Cooper, Secretary-Treasurer/Superintendent

MEMBERS ABSENT: Mark Babineaux(ill)

I. MEETING OPENINGS

The meeting was called to order by Beasley and opened with a prayer by Cobb. Chassion led the group in the Pledge of Allegiance.

OPENING COMMENTS

None

ADDITIONS TO THE AGENDA

None

APPROVAL OF AGENDA

Motion (Awbrey, Bouillion) That the Board approve the agenda as amended (Postponing until the next Regular Board meeting: Suggested Changes to Staffing Policy, Section VIII, as it pertains to Counselors; and New Proposed Counselors Staffing Allocation Formula). Motion carried. Babineaux was absent.

II. RECOGNITIONS/PRESENTATIONS

None

III. CORRECTIONS AND/OR APPROVAL OF BOARD/COMMITTEE MINUTES

A. CORRECTIONS ON THE MINUTES OF:

1. Regular Board Meeting of 9/17/14

Motion (Awbrey, Angelle) That the Board approve the minutes of the Regular Board Meeting of September 17, 2014. Motion carried. Babineaux was absent.

2. Special Board Meeting of 9/15/14

Motion (Awbrey, Angelle) That the Board approve the minutes of the Special Board Meeting of September 15, 2014. Motion carried. Babineaux was absent.

B. APPROVAL OF THE COMMITTEE MINUTES OF:

1. Blue Ribbon Committee Meeting of 9/30/14

Motion (Awbrey, Angelle) That the Board receive the minutes of the Blue Ribbon Committee Meeting of September 30, 2014. Motion carried. Babineaux was absent.

IV. FINANCIAL INFORMATION/REPORTS

A. APPROVAL OF BILLS

1. Ratification of Bills for August 2014

Motion (Awbrey, Bouillion) That the Board approve the Ratification of Bills report for the month of August 2014. Motion carried. Babineaux was absent.

B. OTHER FINANCIAL REPORTS

1. Ratification of Purchases for September, 2014

Motion (Awbrey, Bouillion) That the Board accepts the Ratification of Purchases report for the month of September, 2014. Motion carried. Babineaux was absent.

2. Budget-to-Actual Status Report

Motion (Awbrey, Bouillion) That the Board receives the Budget-to-Actual Report. Motion carried. Babineaux was absent.

3. Summary of Grant Funding and Activity

Motion (Awbrey, Bouillion) That the Board receives the Summary of Grant Funding and Activity Report. Motion carried. Babineaux was absent.

V. REPORTS/INFORMATION/INTRODUCTION ITEMS

A. INFORMATION REPORT

1. Personnel Changes for October 15, 2014

New Employees
Name / Location / Position / Eff. Date / Fund / Note
Bailey, Hiram / Ernest Gallet ES / Assistant Principal / 08/18/14 08/18/16 / 01 / Replacing Mark Rabalais
Brew, Andrea / Broadmoor ES / Librarian / 09/29/14 / 01 / Replacing Bridgette Louis
Cheramie, Cassi / Ossun ES / Teacher – Kdgn. / 10/06/14 / 01 / Due to Increase in Enrollment
Landry, Amanda / Ossun ES / Teacher – 4th / 09/23/14 / 01 / Replacing Betty Barbato
Lee, Tamla / N. P. Moss Prep / Teacher – SS / 09/30/14 / 01 / Replacing Jana Reed
Rambin, Kara / Comeaux HS / Teacher – English / 10/06/14 / 01 / Replacing Alisha Templet
Roe, Lindsay / Broadmoor ES / Teacher – 4th / 10/07/14 / 01 / Replacing Phyllis Broussard
Sinegal, Lawanda / VCC / Early Childhood Resource Coordinator / 10/13/14 / 60 / Replacing Paula Granger
Employee Transfers
Name / From/To / Eff. Date / Fund / Note
Barbato, Betty / Ossun ES (Teacher – 4th) to Ossun ES (Teacher – 2nd) / 09/23/14 / 01 / Replacing Lorrie Venable
Sinitere, Kristin / Prairie ES (Teacher – 1st) to Ridge ES (Teacher – 3rd ESL) / 10/02/14 / 01 / Replacing Patricia Bejarano
Thornton, Jr., Donald / Lafayette MS (Assistant Principal) to Lafayette MS (Principal) / 09/16/14 / 01 / Replacing Monique Magee
Toups, Kandy / Charles Burke ES (ISS Facilitator) to J. W. James ES (Secretary I) / 10/06/14 / 01 / Replacing Kenneth Broussard
Appointments & Reappointments
Name / Location / Position / Contract Term / Note
NONE
Other Action
Name / Location / Position / Eff. Date / Fund / Note
Cormier, Debbie / Carencro HS / Clerical Assistant / 11/24/14 / 01 / Service Retirement instead of 12/19/14
Lopez, Vonda / Lafayette MS / Teacher - Resource / 09/29/14 / 01 / Cancellation of Service Retirement
Exiting Employees
Name / Location / Position / Eff. Date / Fund / Note
Alburquerque, Pia / Comeaux HS / Teacher – Chemistry / 09/30/14 / 01 / Resignation
Allen, Tocarro / Carencro MS / Custodian / 09/26/14 / 01 / Resignation
Broussard, Patrick / Live Oak ES / Custodian / 10/10/14 / 01 / Service Retirement
Clark, Julie / Broadmoor ES / Teacher – 4th / 10/07/14 / 01 / Resignation
Damond, Theressa / Transportation Dept. / Bus Driver – Board Owned / 09/30/14 / 01 / Resignation
Frederick, Gwen / Human Resources / Secretary I / 04/23/15 / 01 / Service Retirement
Green, Jacqueline / Transportation Dept. / Bus Driver – Board Owned / 10/13/14 / 01 / Resignation
Guidry, Lisa / Northside HS / Teacher – Reading / 09/30/14 / 01 / Resignation
Hartman, Herman / J. W. Faulk ES/L/ Leo Judice ES / Teacher – PE / 08/01/14 / 01 / Resignation
Hunter-Boykin, Shamethe / David Thibodaux STEM / Custodian / 09/25/14 / 01 / Resignation
Iglus, Tricia / Evangeline ES / Para-educator – SPED / 10/10/14 / 01 / Resignation
Johnson, Tesser / Judice MS / ISS Facilitator / 09/30/14 / 01 / Resignation
Kraut, Trudi / Live Oak ES / ISS Facilitator / 10/03/14 / 01 / Resignation
Patt, Desiree / Truman Early Childhood / Custodian / 10/02/14 / 01 / Resignation
Powers, Leslie / Gallet ES / Clerical Assistant / 09/30/14 / 01 / Resignation
Trahan, Dorinda / Transportation Dept. / Bus Driver – Board Owned / 10/16/14 / 01 / Termination
Strohmer-Wood, Amy / Acadiana HS / Computer Proctor / 10/03/14 / 50 / Resignation

*RETIREE RETURNING TO WORK

Number of Full-Time, Active Employees by Funding Source as of: / (10/09/14) / Last Meeting
(10/01/14) / One Year Ago
(10/16/13)
General Fund (01) / 3,771.5 / 3,779.5 / 3,692.5
2002 Sales Tax (15) / 43 / 43 / 77
Special Revenues (20) / 18.5 / 18.5 / 18.5
Other Grants (25) / 20 / 20 / 19
Consolidated Adult Education (30) / 10 / 10 / 9
Consolidated Other Federal Programs (35) / 5 / 5 / 5
Special Education (40) / 141 / 141 / 136
Self-Funded Construction (45) / 2 / 2 / 2
IASA Title I (50) / 166 / 167 / 157
Consolidated Other State (55) / 8 / 8 / 6
GEARUP/Magnet Grant (57) / 16 / 16 / 16
Child Development & Head Start (60) / 64 / 63 / 61
IASA Titles II/III/IV/VI (65) / 26 / 26 / 25
Child Nutrition (70) / 269 / 269 / 264
Group Insurance Fund (85) / 2 / 2 / 2
TOTAL / 4,555 / 4,563 / 4,538

2. Status Report for Construction Fund 2012 Limited Tax Bond Fund

Kyle Bordelon, Director of Planning and Facilities presented the status report for Construction Fund 2012 Limited Tax Bond Fund.

3. Update on Joint Project with South Louisiana Community College (SLCC) to Increase Early College Academy Enrollment

Dr. Natalie Harder, Chancellor of South Louisiana Community College (SLCC) presented an update on increasing Early College Academy enrollment. She also said that the students would remain in the current facility and expand there, which will help with bus and parent drop offs.

B. INTRODUCTION ITEMS

1. Special Revenue Fund Budget Revision #1 - Fiscal Year 2014/2015. Action to be taken at a subsequent meeting.

2. Self-Funded Construction Fund Budget Revision #1 - Fiscal Year 2014/2015. Action to be taken at a subsequent meeting.

3. Capital Improvement Fund Budget Revision #1 Fiscal Year 2014-2015. Action to be taken at a subsequent meeting.

4. 2012 Qualified School Construction Bond (QSCB) Fund Budget Revision #1 Fiscal Year 2014-2015. Action to be taken at a subsequent meeting.

5. Construction Fund 2012 Limited Tax Bond Fund Budget Revision #1 2014-2015. Action to be taken at a subsequent meeting.

6. GEAR UP Grant New Job Descriptions. Action to be taken at a subsequent meeting.

7. Move Item(s) to Action Agenda

Motion (Angelle, Awbrey) That the Board move Policy EBBC – Emergency/Crisis Management; and Hearing Date to the Action Agenda.

A substitute motion was made by Cobb and seconded by Bouillion that the Board take action on moving Policy EBBC – Emergency/Crisis Management; and Hearing Date to the Action Agenda separately.

Voting for the substitute motion were Bouillion, Chassion, Cobb and Trahan. Voting against were Angelle, Awbrey and Beasley. Motion carried. Babineaux was

absent.

Motion (Trahan, Angelle) That the Board approve moving Policy EBBC – Emergency/Crisis Management to the Action Agenda. Motion carried. Babineaux was absent.

Motion (Trahan, Angelle) That the Board approve moving Hearing Date to the Action Agenda.

Voting for were Angelle, Awbrey, Beasley, Chassion and Trahan. Voting against were Bouillion and Cobb. Motion carried. Babineaux was absent.

C. Other Reports

1. None

VI. APPROVAL OF ACTION ITEMS

1. Suggested Changes to Staffing Policy, Section VIII, as it pertains to Counselors - Trahan - POSTPONED UNTIL THE NEXT REGULAR BOARD MEETING

2. New Proposed Counselors Staffing Allocation Formula - Billeaudeau/Breaux - POSTPONED UNTIL THE NEXT REGULAR BOARD MEETING

3. Resolution 10-14-1829,Grant Servitude to Lafayette Utility System on School Board Property – Edgar Martin Middle School Site

RESOLUTION 10-14-1829

Grant Servitude to Lafayette Utility System on School Board Property –

Edgar Martin Middle School Site

BE IT RESOLVED, that pursuant to a public notice, a regularly scheduled meeting of the Lafayette Parish School Board was held on the 15th day of October, 2014, at 5:30 o’clock P.M. at 113 Chaplin Drive, Lafayette Louisiana, where the following resolution, upon motion duly seconded and passed, was adopted, to-wit:

BE IT RESOLVED, that the Lafayette Parish School Board is the owner of the Edgar Martin Middle School property in which the servitude is being requested as described in the attached servitude agreement.

BE IT FURTHER RESOLVED, that for and in consideration of the mutual benefit to Grantee and Grantor to be derived from Grantee constructing, routing, locating, operating, installing, repairing, maintaining and/or otherwise providing utilities and necessary appurtenances thereto and for other good and valuable consideration grant this servitude.

BE IT FURTHER RESOLVED, by Lafayette Parish School Board, in legal session convened, does hereby grant, transfer, convey, assign, set over and deliver the permanent utilities servitude right of use, easement and right-of-way for the purpose of installing, operating and/or maintaining all necessary appurtenances thereto as more fully described in the attached servitude agreement.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEAS: Tommy Angelle, Gregory Awbrey, Hunter Beasley, Kermit Bouillion, Tehmi Chassion, Shelton J. Cobb and Rae Trahan

NAYS: None

ABSTAINED: None

ABSENT: Mark Babineaux

C E R T I F I C A T E

I, the undersigned Secretary-Treasurer of the Lafayette Parish School Board, do hereby certify that the foregoing is a true and exact copy of the resolution adopted at a regular board meeting held on October 15, 2014, at which a quorum was present and voting.

Dated at Lafayette, Louisiana

this 15th day of October, 2014.

/s/ Pat Cooper

Dr. Pat Cooper, Secretary-Treasurer LAFAYETTE PARISH SCHOOL BOARD

That the Board approve the granting of a Servitude to the Lafayette Utility System on School Board property as described in documents.

4. Resolution 10-14-1830,Grant Servitude to Lafayette Utility System on School Board Property – J.W. Faulk School Site

RESOLUTION 10-14-1830

Grant Servitude to Lafayette Utility System on School Board Property –

J.W. Faulk Elementary School Site

BE IT RESOLVED, that the Lafayette Parish School Board is the owner of the J.W. Faulk Elementary School property in which the servitude is being requested as described in the attached servitude agreement.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEAS: Tommy Angelle, Gregory Awbrey, Hunter Beasley, Kermit Bouillion, Tehmi Chassion, Shelton J. Cobb and Rae Trahan

NAYS: None

ABSTAINED: None

ABSENT: Mark Babineaux

C E R T I F I C A T E

Dated at Lafayette, Louisiana

this 15th day of October, 2014.

/s/ Pat Cooper

Dr. Pat Cooper, Secretary-Treasurer LAFAYETTE PARISH SCHOOL BOARD

That the Board approve the granting of a Servitude to the Lafayette Utility System on School Board property as described in documents.

5. Resolution 10-14-1832,Grant Servitude to Entergy Gulf States Louisiana on School Board Property – G.T. Lindon Elementary School Site