AGENDA – Regular Meeting Board of Education
Judge Una Keenon - President East Cleveland City School District
February 25, 2008
AGENDA
THE BOARD OF EDUCATION
OF THE
EAST CLEVELAND CITY SCHOOL DISTRICT
REGULAR BOARD MEETING
Board President – Judge Una Keenon
Shaw High School– 7:00 P.M Monday, February 25, 2008
I. Pledge of Allegiance to the Flag
II. Roll Call By Treasurer
Regular Meeting -
/January 14, 2008
III. Approval of Minutes -
IV. Communications
V. Open Discussion of Agenda Items
VI. Reports of Committees
A. Buildings and Grounds Mr. Terrance Hood
Mrs. Barbara Jeffries
2
AGENDA – Regular Meeting Board of Education
Judge Una Keenon - President East Cleveland City School District
February 25, 2008
VI. Reports of Committees
B. Education Ms. Chantelle Lewis
Mr. Terrance Hood
1. / Resolution To Adopt the English Language Learners (ell) PolicyWhereas, it is the intent of the East Cleveland City School District to continue its commitment to providing equal education opportunities for all students enrolled in the district; therefore, be it
Resolved, that this Board approves the English Language Learners (ELL) Policy:
East Cleveland City School District
English Language Learners (ELL) Policy
The Superintendent shall annually attempt to identify children with disabilities, ages 3-22, who reside in the District but do not receive public education. In addition, s/he shall establish procedures to identify students who are Limited English Proficient (LEP), including immigrant children and youth, to assess their ability to participate in District programs, and develop and administer a program that meets the English language and academic needs of these students. This program shall include procedures for student placement, services, evaluation and exit guidelines and shall be designed to provide students with effective instruction that leads to academic achievement and timely acquisition of proficiency in English. As a part of this program, the District will evaluate the progress of students in achieving English language proficiency in the areas of listening, speaking, reading and writing, on an annual basis (see AG 2260F).
The Superintendent shall prepare administrative guidelines as needed in furtherance of the proper implementation of this policy.
2. / Resolution To Adopt the Homeless Policy
Whereas, it is the intent of the East Cleveland City School District to continue concerning itself with the welfare and safety of all enrolled students and to provide a free and appropriate education in accordance with Federal and State law for students who meet the Federal definition of “homeless” ; therefore, be it
Resolved, that this Board approves the Homeless Policy:
East Cleveland City School District
Homeless Policy
Children who meet the Federal definition of “homeless” will be provided a free and appropriate public education in the same manner as all other students of the District. To that end, homeless students will not be stigmatized or segregated on the basis of their status as homeless and will be assigned to the school serving those non-homeless students residing in the area in which the homeless child is actually living. No homeless student will be denied enrollment based on a lack of proof of residency. No Board policy, administrative guideline, or practice will be interpreted or applied in such a way as to inhibit the enrollment, attendance, or school success of homeless children.
Homeless students will be provided services comparable to other students in the District including:
A. transportation services;
B. educational services for which the homeless student meets eligibility criteria including services provided under Title I of the Elementary and Secondary Education Act or similar State and local programs, and educational programs for children with disabilities, and educational programs for students with limited English proficiency;
C. programs in vocational and technical education;
D. programs for gifted and talented students; and
E. school nutrition programs.
The Superintendent will appoint a Liaison for Homeless Children who will perform the duties as assigned by the Superintendent. Additionally, the Liaison will coordinate and collaborate with the State Coordinator for the Education of Homeless Children and Youth as well as with community and school personnel responsible for the provisions of education and related services to homeless children and youths.
3. / Resolution to Authorize a Contract with and Payment to International Write Now, Inc.
Whereas, the East Cleveland City School District will contract with International Write Now, Inc. to provide multiple arts intelligence learning technique demonstrations for Heritage Middle School teachers and students April 17, 2008 and April 18, 2008 at a cost of $10,400.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $10,400.00 for said services from the Title I-572 Fund.
4. / Resolution to Authorize a Contract with and Payment to Northeast Ohio Neighborhood Health Services (NEON)
Whereas, the East Cleveland City School District will contract with Northeast Ohio Neighborhood Health Services (NEON) to provide a maximum of 10 hours of communicable disease awareness training for fourteen (14) Shaw High School Early Childhood Education program juniors February 27, 2008 through June 10, 2008 at a cost of $500.00 therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $500.00 for said services from the Carl D. Perkins Fund-524.
5. / Resolution to Authorize a Contract with and Payment to Donna Richmond
Whereas, the East Cleveland City School District will contract with Donna Richmond to provide course of study development and curriculum writing training for Career and Technical Education teachers at Shaw High School February 27, 2008 through June 10, 2008 at a cost of $500.00 therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $500.00 for said services from the Carl D. Perkins Fund-524.
6. / Resolution to Authorize a Contract with and Payment to Options for Education, Inc.
Whereas, the East Cleveland City School District will contract with Options for Education, Inc. to provide management of financial services specific to supplemental services at Chambers, Prospect, Superior and Heritage Schools February 27, 2008 through August 1, 2008 at a cost of $10,000.00 therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $10,000.00 for said services from the Title I-572.
7. / Resolution to Authorize a Contract with and Payment to Tyrone Bilal
Whereas, the East Cleveland City School District will contract with Tyrone Bilal to provide 200 hours of technical assistance in the areas of hazardous materials, paramedic training, emergency medical training for Firefighter Training Program students at the Shaw High School Career and Technical Building from February 27, 2008 through June 10, 2008 at a cost of $5,000.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $5,000.00 for said services from the Carl D. Perkins Fund-524.
8. / Resolution to Authorize a Contract with and Payment to
Andre Haynesworth
Whereas, the East Cleveland City School District will contract with Andre Haynesworth to provide 300 hours of additional technical assistance and college preparation instruction for Criminal Justice students at the Shaw High School Career and Technical Building from February 27, 2008 through June 10, 2008 at a cost of $7,500.00 therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $7,500.00 for said services from the Carl D. Perkins Fund-524.
9. / Resolution to Adopt the Revised District Continuous Improvement Plan
Whereas, the East Cleveland City School District has developed a District Continuous Improvement Plan, and
Whereas, data from the Ohio Graduation test(s) and the Ohio Achievement test(s) and additional student assessment instruments were used to identify and develop comprehensive strategies that are included in the Continuous Improvement Plan, and
Whereas, the Continuous Improvement Plan serves as the guide for implementation of strategies that will positively impact student academic achievement throughout the East Cleveland City School District, and
Whereas, the Continuous Improvement Plan was developed in accordance with the guidelines specified by the Ohio Department of Education; therefore be it
Resolved, that the East Cleveland City School District Board of Education hereby adopts the revised East Cleveland City School District’s Continuous Improvement Plan, and further be it
Resolved, that a copy of this resolution be forwarded to the Ohio Department of Education if requested.
10. / Resolution to Authorize a Contract with and Payment to
African American Images, Inc.
Whereas, the East Cleveland City School District will contract with African American Images, Inc. to provide African-American male graduation rate intervention consulting services for students, staff and parents at Shaw High School on March 26, 2008 at a cost of $7,900.00 therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $7,900.00 for said services from the ACTAG Fund-599.
11. / Resolution to Authorize a Contract with and Payment to
The Cleveland Orchestra
Whereas, the East Cleveland City School District will contract with the Cleveland Orchestra to provide the “Learning Through Music” program for students in grades K through 5 at Mayfair Elementary School on February 27, 2008 through June 10, 2008 at a cost of $4,000.00 therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $4,000.00 for said services from the Title II-A Fund-590.
VI. Reports of Committees
C. Finance Mrs. Barbara Jeffries
Dr. Patricia Blochowiak
1. / Resolution To Adopt 403(b) Tax Deferred Annuity Program Common RemitterWhereas, East Cleveland City Schools (the “Board”) has established a tax deferred annuity program known as the East Cleveland City Schools Tax-Deferred Annuity Plan, (the “Program”), which is intended to meet the requirements of Section 403(b) of the Internal Revenue Code of 1986, as amended, and the requirements of applicable state and/or local law; and
Whereas, the Board wishes to enter into a common remitter arrangement with ING National Trust and ING Financial Advisers, LLC under which Program remittances and related investment instructions will be sent to ING National Trust and ING Financial Advisers, LLC will be divided and forwarded to the appropriate investment providers under the Program, therefore be it
Resolved, that effective February 11, 2008 the Board of Education of the East Cleveland City School District authorizes the execution of the common remitter agreement on behalf of the Plan described above.
(See Exhibit #2)
2. / Resolution To Approve 403(b) Tax Deferred Annuity Program Planwithease.com
Whereas, the East Cleveland City School District has established a retirement plan (the “Plan”) under Section 403(b) of the Internal Revenue Code of 1986, as amended (the “Code”); and
Whereas, the Internal Revenue Service has issued final regulations under Section 403(b) of the Code that would, in relevant part, require the East Cleveland City School District to assume oversight functions in connection with the Plan, including administrative functions, to ensure compliance with Section 403(b) of the Code and the regulations thereunder; and
Whereas, ING Life Insurance and Annuity Company (“ILIAC”) offers administrative services through planwithease.comSM for 403(b) programs sponsored by public educational institutions and organizations exempted from federal taxation under Section 501(c)(3) of the IRC (the “Services”); and
Whereas, the East Cleveland City School District wishes to engage ILIAC to provide administrative services in connection with the Plan; therefore be it
Resolved, that effective February 11, 2008, the Board of Education for East Cleveland City School District (the “Board”) authorizes the East Cleveland City School District to enter into an agreement with ILIAC under which ILIAC will provide administrative services through planwithease.com in connection with the Plan.
(See Exhibit #3)
3. / Resolution To Approve Advances to Other Funds from the General Fund
Whereas, the following advances are necessary as the East Cleveland City School District awaits the proceeds of project cash requests from the Ohio Department of Education, Office of Grants Management; and
Whereas, the advances will be made to the state and federal grants listed below:
Part B-IDEIA / 516-9800 / $ 16,723.64
Closing the Achievement Gap / 599-9846 / 13,488.64
Reading First / 599-9845 / 58,971.23
21st Century / 599-9804 / 2,925.77
Carl D. Perkins / 524-9800 / 4,532.00
Title VI-B / 599-9802 / 10,928.85
IDEIA Early Childhood Special Ed. / 587-9700 / 13,110.22
therefore be it
Resolved, that the Board of Education of the East Cleveland City School District hereby authorizes the Treasurer to make such advances.
4. / Resolution To Increase the Appropriation in the General Fund 001 for the Career Technical Program
Whereas, it is necessary to increase the General Fund 001 for the Career Technical Program budget to allow for the spending of the carry-over from fiscal year 2007 as approved by the Ohio Department of Education, and
Whereas, the amount of the carry-over is $81,876.00, therefore be it
Resolved, that the Board of Education of the East Cleveland City School District authorizes the increase in the appropriation for the Career Technical Program for said amount.
(See Exhibit #1)
5. / Resolution To Increase the Appropriation for the Adult Basic and Literacy Education (ABLE) Program Grant Fund 501-9800
Whereas, it is necessary to increase the Adult Basic and Literacy Education (ABLE) Program Grant 501-9800 budget to allow for the spending of the additional grant award as approved by the Ohio Department of Education, Office of Grants Management, and
Whereas, the amount of the increased award is $2,883.72, therefore be it
Resolved, that the Board of Education of the East Cleveland City School District authorizes the increase in the appropriation for the Adult Basic and Literacy Education (ABLE) Program Grant 501-9800 for said amount.
(See Exhibit 1)
6. / Resolution To Increase the Appropriation for the FAST Program Grand Fund 019-9806
Whereas, it is necessary to increase the FAST Program Grant 019-9806 budget to allow for the spending of the grant award as awarded by the Alcohol & Drug Addiction Services Board, and
Whereas, the amount of the increased award is $9,700.00, therefore be it
Resolved, that the Board of Education of the East Cleveland City School District authorizes the increase in the appropriation for the FAST Program Grant 019-9806 for said amount.
7. / Resolution To Increase the Appropriation for the Following Federal Grant Programs
Whereas, it is necessary to increase the following federal grant program budgets to allow for the spending of the grant carry-overs as approved by the Ohio Department of Education, Office of Grants Management:
ESEA Title VI-B / 516-9800 / $ 170,004.18
Title II-A / 590-9807 / 21,319.57
21st Century / 599-9804 / 15,057.70
Title II-D / 599-9803 / 1,956.27
Title I School Improvement / 572-9811 / 210,470.92
Safe & Drug Free Schools / 584-9800 / 16,277.16
therefore be it
Resolved, that the Board of Education of the East Cleveland City School District hereby authorizes the increase in the appropriation for the aforementioned federal grants.
(See Exhibit #1)
VI. Reports of Committees