Jobs Quick Reference

Jobs@ Quick Reference

BACKGROUND CHECKING PROCESS

STAFF POSITIONS

1. When a position is offered to an applicant, please inform the applicant that they will be receiving an email communication from One Source, our background check company. They will need to access their website to complete applicable forms that will allow the process to move forward.

2. To initiate the background check, go into Jobs@ and change the applicant’s status to “STAFF Interviewed/SEL HIR/ Begin Background Check”. If an applicant is selected in error, please notify HR immediately at extension 9-4216.

3. After OneSource has processed the background check, Human Resources will review the report. If the report is clear, HR will complete a “Hiring Proposal” in Jobs@ that will initiate an email notification that the background check is complete and clear. Applicant information will be transferred overnight to SAP for EPAF completion.

If the report is not clear, the department will be notified. If there is a decision to withdraw an employment offer, HR will ensure that the notification is mailed to the applicant. The hiring department and HR will coordinate additional communication to the applicant.

4. Complete the hiring process via SAP.