FLORIDA CHAPTER APWA
Executive Committee Minutes
August 20, 2011
Ft. Myers
Call to Order: The meeting was called to order at 8:00 a.m. by Madam President Kim Kirby. Vice President Dale Haas said prayer and Pledge of Allegiance. Secretary Althea Parrish called roll.
President Kim Kirby Present
President-Elect Chris Evers Present
Vice President Dale Haas Present
Secretary Althea Parrish Present
Treasurer Rick Keeney Present
House Delegate Doug Layton Present
Immediate Past President Ron Ribaric Excused Absence
(Proxy went to Mark Juliano)
District Representative 1 – Billy Scruggs Present
District Representative 2 – Jon Yarbrough Present
District Representative 3 - Thomas Frisbie Present
District Representative 4 - Lynn Westbrook Excused Absence
(Proxy went to David Kemp)
District Representative 5 - Dale Crosby Present
District Representative 6 - Robert Nowak Present
District Representative 7 - John Dunton Present
District Representative 8 - Thomas Wilcox Present
District Representative 9 - Nicole Monahan Present
District Representative 10 - Dan Spooner Present
District Representative 11 – Cheech DeCelles Present
Introductions were made around the room with everyone telling how they got started in APWA.
Officers Report:
MOTION: Treasurer Rick Keeney MOVED to accept the minutes of Opening Session, April, 18, 2011, Executive Committee Meeting, April 18, 2011 and the Awards/Scholarship Meeting, April 21, 2011. Vice President Dale Haas SECONDED the motion. MOTION PASSED UNANIMOUSLY.
Treasurer Rick Keeney reviewed the Treasurer report. Rick explained about the Chapter rebates and the importance of having the reports in on time. If the reports are not submitted on time, the Chapter is at risk of not receiving the rebates from National. Report attached.
MOTION: District Representative Cheech DeCelles MOVED to accept the treasurer’s report. District Representative Dan Spooner SECONDED the motion. MOTION PASSED UNANIMOUSLY.
Discussion: Treasurer Rick Keeney explained about the APWA Chapter and Branch accounts and signature cards. A chapter officer is needed on each Branch’s check books. He asked for each Branch to work toward accomplishing this requirement. (Report attached)
Treasurer Rick Keeney and Alternate House Delegate Mark Juliano reviewed the Corporate Events (CE) Contract Negotiations, also known as Plan Ahead Events (PAE).
Treasurer Rick Keeney reviewed the questions and comments from Friday’s meeting. He indicated CE agreed to abide with all the terms of the contract. Past President Karen Johnson stated it was important to be consistent with the Florida Chapter By-Laws. (See attached contract)
Vote: 10 yes / 7 no Corporate Events will be paid $7000 now and when the Florida Chapter provides future meeting dates, the remainder will be paid.
MOTION: District Representative Cheech DeCelles MOVED to accept Corporate Events contract contingent upon changes as detailed in above discussion and to be signed by the Florida Chapter President Kim Kirby. Vice President Dale Haas SECONDED the motion. MOTION PASSED UNANIMOUSLY.
President Kim Kirby talked about the PACE award and gave accolades to the people going to Congress and receiving National Awards. (Report attached)
President Kim Kirby discussed possible changes to the meeting agenda, including format changes, restructuring of committees and sub committee’s structures. She inquired if sub committee chairs should be invited to the exec committee meetings or on a rotating basis? Expense would be estimated @ $50 p/p. (Report attached)
Discussion ensued on the pros and cons of sub committee involvement at the Executive Committee level.
MOTION: Treasurer Rick Keeney MOVED to allow committee chairs to invite sub committee members, not to exceed up to a total of six (6) on a rotating basis, to attend a quarterly meeting dinner and breakfast to be paid by the Chapter. District Representative Cheech DeCelles SECONDED the motion. MOTION PASSED UNANIMOUSLY.
President-Elect Chris Evers reviewed his report. He spoke of the 2012 Chapter Conference & Trade Show, in Tampa April 2 – 6th, 2012 @ the Tampa Marriott. Report attached.
Vice President Dale Hass spoke of the Jacksonville show. David Kemp agreed to help with the show.
House Delegate Doug Layton noted the Delegates had not met since the last Executive Board meeting. He indicated because of his complaints, Tracy was serving on the National Web Site committee. He talked of the leadership training.
District Representative Reports:
District I - District Representative Billy Scruggs reported on the Public Works week events in District I. Billy’s new e-mail address is (Report attached)
District II – District Representative Jon Yarbrough spoke of recent Branch meetings. (Report attached)
District III – District Representative Thomas Frisbie commented on recent Branch meetings. (Report attached)
District IV – District Representative Lynn Westbrook (excused absence) Chairman David Kemp provided a report. (Report attached)
District V – District Representative Dale Crosby reviewed the Branch activities.
(Report attached)
District VI – District Representative Bob Nowak spoke of the Branch meeting being changed from every month to every other month. (Report attached)
District VII – District Representative John Dunton gave an update on their recent Branch meetings. (Report attached)
District VIII – District Representative Tom Wilcox submitted the Branch report. (Report attached)
District IX – District Representative Nicole Monahan presented the Branch report. (Report Attached)
District X – District Representative Dan Spooner reviewed the submitted report. (Report attached)
District XI – District Representative Cheech DeCelles spoke of the Branch’s golf outing and the neighborhood project. He noted updates of the branch by-laws were underway. (No Written Report)
Committee Reports:
Annual Chapter Dinner Congress – Tim Mooney Absent - No Report
Association Alliance – Jim Myers Absent - No Report - Chris Evers spoke of the Local Government Summit started by Florida Association of Counties. There was an upcoming meeting September 14th in Orlando.
Auditing – Paul Moore (Report attached)
Awards – Chapter & National - Don Jacobovitz - Spoke of the guidelines and requirement for awards. (Report attached)
By-Laws – Tom Pugh – Working on the Southwest Branch by-laws. (Report attached)
Chapter Annual Meeting - Chris Evers - Report presented with President-Elect report.
Diversity – Maria Fernandez-Porrata gave her report. (Report attached)
Education & Training – It was noted Roland Bryant was the new committee Chairman. There are four sub committees under Education & Training which are: A) Public Works Academies; B) Public Works Institute; C) Public Works Accreditations; D) Education Outreach.
Finance – Chad Shoultz - Absent (Report attached)
Government Affairs – George Recktenwald - He discussed impact fees being waived and the battles within cities for funding. (Report attached)
Historical – Jon Yarbrough – Jon gave a summary of last year’s history in the Florida Chapter. (Report attached)
International Affairs Committee – Herb Raybourn – Absent (Report attached)
Marketing – Cheech DeCelles - Financing is estimated at $30 to $40 thousand dollars for marketing of the Florida Chapter. President Kim Kirby has spoken to APWA National about marketing. There are tools available from National, in addition to being on the website. National is hiring personnel to oversee APWA marketing. The Florida Chapter may use some ideas from National.
(No written report)
Member of the Year - Cheech DeCelles requested nominations for Member of the Year. He asked for names at the next Executive Meeting in November. Contact information should be kept up to date. (No Written Report)
Memberships – Amy Blaida – There are three sub committees under Membership which are A) Records; B) Recruitment/Retention; C) Young Professionals. (Report attached)
Newsletter – Dale Crosby - October 15, 2011 is the deadline for newsletter articles. (No written report)
Nominating – Rick Keeney – Past President Pat Overton had informed President Kirby he will not be able to serve on the Nominating Committee. (Report attached)
MOTION: House Delegate Doug Layton MOVED to accept the Nominating Committee which consists of Treasurer/Past President Rick Keeney, Chairman; Past President Karen Johnson and Immediate Past President Ron Ribaric. Mark Juliano (Proxy from Ron Ribaric who is absent at this time) SECONDED the motion. MOTION PASSED UNANIMOUSLY.
Past President’s Council – Bill Hallisey - Absent no report
Public Works Week – Carsey Patrick - Thanked everyone for help in the Florida Chapter booth at the past Trade Show. He stated committee members were Tom Pugh and Robert Garland. (Report attached)
Scholarship – Russell Ketchem – Thanked the Branches that provided funding for the scholarship program to occur at the 2011 Awards/Scholarship Luncheon. He stated due to financial constrains within the Scholarship Trust, the Chapter would not have been able to support the program. (Report attached)
Scholarship Trust – Ron Ribaric - excused absence – No Report
Social Media & Technology – Charles Jordan – Reviewed report, including explanation and demonstration of the Social Media technologies of Facebook, Twitter, Linkedln and You Tube. He discussed options of teleconferencing/telecomputing. (Report attached)
MOTION: President-Elect Chris Evers MOVED to accept the Social Media Policy with edits. District Representative John Dunton SECONDED the motion. MOTION PASSED UNANIMOUSLY.
Strategic Planning – Jeff Wilson - The committee met Friday, August 19, 2011. They were broken out into 4 groups; Branding, membership, education and leadership. They developed technical action plans. The committee will have a written report at the next Executive Committee meeting.
Sustainability – Sam May – This committee completed its prototype database which can be added to the website. They participated in a teleconference with the Chapter Committee Liaisons and members of the National APWA sub-committee members from the APWA Center for Sustainability. (Report attached)
Technical Committee Task Force – Robert Garland - There are nine sub committees; A) Emergency Management, B) Leadership, C) Water Resources, D) Facilities & Grounds, E) Fleet Services, F) Engineering & Technology, G) Solid Waste, H) Transportation, & I) Utility & Public Right-of-Ways. (No Written Report)
Website/Insurance – Tracy Quintana – The website is always a work in progress and a great source of information. All Chapter Event information is on the Florida Chapter Website along with the Insurance information and forms. Tracy stated she had been asked to serve on an APWA National Task Force Committee for input in designing a new website template. (Report attached)
Meeting adjourned.
Respectfully submitted,
Althea Parrish
Florida Chapter Secretary
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