FLAGSTAFF UNIFIED SCHOOL DISTRICT

Blanket Purchase Order Agreement

In return for the purchasing authority delegated to me and in consideration of my responsibility to properly steward public resources, I agree to undertake the following responsibilities (please check mark each paragraph read):

I fully understand that the Blanket Purchase Order is issued to me with a maximum amount that is not to be exceeded; and if exceeded I will be responsible for all expenditures above the maximum amount.

I fully understand that the Blanket Purchase Order is issued to me with a maximum amount and that once it is fully expended a new Blanket Purchase Order must be issued (no change orders will be issued increasing the PO maximum amount).

To protect and safeguard the Blanket Purchase Order in accordance with provisions of this agreement. To promptly report any lost or stolen Blanket Purchase Order, and prior to leaving or terminating District employment, return the Blanket Purchase Order to the designated Department Fiscal Representative. And, I agree to destroy the Blanket Purchase Order after June 30th of the current fiscal year.

To purchase ethically, fairly, and without conflict of interest; to seek the best value in my use of the Blanket Purchase Order.

I understand that I am responsible for all transactions made with this Blanket Purchase Order while it is in my possession, even if I did not make them.

I understand that my use of the Blanket Purchase Order shall be audited.

When using any public funds, to purchase only goods and services that serve the public purpose and determine that the price is fair and reasonable by comparing alternative sources.

I shall provide reconciled Blanket Purchase Order transaction documentation (usually the sales receipt) to the appropriate site bookkeeper or secretary within one working day from the date of each transaction.

I understand that the District may terminate my privilege to use the Blanket Purchase Order at any time for any reason. I shall return the Blanket Purchase Order to the District immediately upon request or termination of employment.

I further understand that my improper use of the Blanket Purchase Order may result in disciplinary action against me and possible termination. Should I exceed the amount identified on the Blanket Purchase Order, I shall reimburse FUSD for the exceeded amount expended. In the event I do not reimburse the District within 30 days from the date I exceeded the limit, I authorize Flagstaff Unified School District to deduct from my salary or from any other amounts payable to me, an amount equal to the total of the improper purchases. I also agree to allow Flagstaff Unified School District to collect any amounts owed by me even if I am no longer employed by the District. If Flagstaff Unified School District initiates legal proceedings to recover amounts owed by me under this Agreement, I agree to pay legal fees incurred by the District in such proceedings.

---------------------------------------------------------------------------------------------------------------------------------------------

I have read and understand the use, restrictions and procedures relating to the Blanket Purchase Order, and I agree to comply and be fully bound by the aforementioned provisions.

Blanket Purchase Order Number: Vendor:

Total PO Amount: $ Issued by:

School/Dept.:

BPO User (Printed Name): Phone Number:

Signature: Date:

Pdbpoa1108

2