Elite Cheer All Star Booster Club By-Laws

Elite Cheer All Star Booster Club By-Laws

2010/2011 Season

Revised By-Laws

Elite Cheer All Star Booster Club

June 1st, 2010

X______

Signature Date

Article I – Name

This organization shall be known as the Elite Cheer All Star Booster Club

Article II – Objective

The Elite Cheer All Star Booster Club is an organization created to support the Elite Cheer Cheerleading program and whose purpose is to engage in any lawful activities, none of which are for profit. This club will perpetually remain not-for-profit. The function of this club is to assist its members with alternate methods of not-for-profit fundraising opportunities, provide assistance and information for booster members enrolled in the Elite Cheer cheerleading program through various committee’s and to assist Elite Cheer with organizing and coordinating Elite Cheer sponsored events additional to the Elite Cheer cheerleading program. The Elite Cheer All Star Booster Club is in no way to interfere with or impede on the day-to-day business operations and/or business decisions associated with Elite Cheer, Inc.

Article III – Sponsorship

The Elite Cheer All Star Booster Club is exclusively sponsored by Elite Cheer, Inc. (Owner/Operator – Lea M. Hébert)

Article IV – Membership

Section I – Eligibility

1.)  All parents, legal guardians and individual interested in the sole purpose of supporting and promoting the Elite Cheer competitive cheerleading program are eligible for membership in the Elite Cheer All Star Booster Club.

2.)  All parents, legal guardians and individuals wishing to support and promote Elite Cheer, Inc., must have a signed contract with Elite Cheer, Inc., committing to the cheerleading program before they can participate in fundraising activities. Parents, legal guardians and individuals enrolled in classes at Elite Cheer, Inc., with the intention to enter into a contract for competitive cheer are also eligible for membership into the Elite Cheer All Star Booster Club.

3.)  Membership into the Elite Cheer All Star Booster Club is $35 annually (no pro-rating) and is due upon registration at the beginning of each new season. The annual membership fee is $35 per family.

4.)  If a parent, legal guardian or individual wishes to join the Elite Cheer All Star Booster club after initial registration has completed and is accepted by meeting all eligibility requirements, they are still responsible for the $35 membership fee at any point in time during the season.

5.)  Officers of the Elite Cheer All Star Booster Club reserve the right to deny membership to any parent, legal guardian or individual only with consent from the Elite Cheer, Inc., Owner/Operator, Lea M. Hébert. With consent from Elite Cheer, Inc., the club must come to a majority vote in favor of rejection of membership for an individual to be denied membership into the booster club.

Section II – Participation

1.)  Each family or individual member must be current with all annual dues and fees to be considered an active member.

2.)  An “Active Member” is a member who has paid the annual membership fee of $35, participates in booster committees and/or activities throughout the year.

3.)  A “Non-Active Member” is a member who has paid the annual membership fee of $35 but does not attend Booster Club Meetings or participate in booster committees, activities or fund raisers throughout the year.

4.)  Booster Members will perform any reasonable service required in support of the Elite Cheer cheerleading program.

5.)  All members must participate in a minimum of one (1) fundraisers, volunteer for at least one committee per cheerleading season and be considered an “Active Member” to be eligible to benefit from the Elite Cheer All Star Booster Club General Fund.

6.)  Any member who does not follow rules set forth by a fundraiser will be immediately removed from that fundraiser.

7.)  Any member who does not have a signed contract with Elite Cheer, Inc. or chooses to prematurely end their contractual obligation with Elite Cheer, Inc., will forfeit all credits and donations to the Elite Cheer All Star Booster Club General Fund.

8.)  Any member who is terminated or expelled from or forfeits their membership (non-activity) with the Elite Cheer All Star Booster Club but remains a customer of Elite Cheer, Inc., will forfeit all credits to Elite Cheer Inc. and all donations to the booster club general fund.

9.)  Non booster club members present during booster meeting are not eligible to have the floor and are not eligible to vote.

10.) When the Elite All Star Booster club conducts votes, (1) vote will be allowed per family.

11.) Any and all fundraisers conducted, a minimum of 5% of all earnings will go into the ‘General Fund”.

Article V – Meetings

Section I – General Meetings

1.)  The 2010 – 2011 Elite All Star Booster Meeting will be the first week of June. Additional meetings TBD

2.)  Meeting dates and times are subject to change due to changes in fundraising schedules. Changes will be communicated to club as soon as new dates and times are determined. Fundraising activities will be scheduled around the monthly meeting schedule as best as possible.

3.)  All meetings will be held at Elite Cheer and will be open to all members of the Elite All Star Booster Club members.

4.)  Meeting Agenda’s will be distributed upon request to all members one week prior to each monthly booster meeting.

5.)  Meeting Minutes will be distributed upon request to all members within one week after each monthly booster meeting.

6.)  Each meeting will consist of a brief status update from each booster committee and will be presented by a member of that committee.

7.)  Each meeting will consist of a status update from the club committees, the Presidents Report, Treasury Report, General Discussion and Question & Answer period.

8.)  Members will be asked to sign-in prior to the start of each meeting.

Section II – Special Meetings

1.)  The Executive Board may call a special meeting to discuss issues and the budget as well as any planning necessary for upcoming fundraising events.

2.)  The Owner/Operator of Elite Cheer Inc., (Lea M. Hébert) may be present at any special meeting.

Article VI – Officers

Section I – Officers

1.)  The Elite Cheer All Star Booster Club will have the following officers to serve as the Executives Board:

1. President
2. Vice President
3. Treasurer

2.)  The term of officer for any Executive of the Board will begin the first month (June) of the new season and will be an officer until replaced by another active booster club member.

3.)  If any member is interested in being on the executive board, they can be recommended to owner of Elite Cheer Inc.

4.)  If any member of the Executive Board is vacant for more than 4 consecutive weeks, a vote will be held at the next regular meeting to nominate and elect a new officer for that position.

5.)  The Executive Board shall have the power to make on-going decisions during special meetings including any funding decisions involving less than $500 per fiscal quarter. The $200 maximum shall not carry over to a new fiscal quarter if not used.

Article VII – Duties of the Officers

Section I – Duties of the President

1.)  The President shall be the Executive Officer of the corporation and shall preside over all meetings of the Executive Board and membership, shall oversee the financial affairs of the corporation and shall be responsible for the general management of the corporation.

2.)  The President is responsible for delegating responsibility to club members and the Executive Board and to assure that all responsibilities are carried out.

3.)  The President shall be an ex-officio member of all committees,

4.)  The President will not vote on any issues voted upon at any booster meeting. In the event of a tie, the President will have the final deciding vote.

5.)  The President may have co-signature responsibility of all checks written out from the booster club.

Section II – Duties of the 1st Vice President

1.)  The 1st Vice President shall have overall responsibility for planning and coordinating all activities for the betterment of the club and its members. Should The 1st Vice President will share the responsibility of assessing, monitoring and reporting on the wellness of the club members and all duties as may be prescribed by the Executive Board.

2.)  Will have overall responsibility for all record keeping including, but not limited to, meeting minutes, member and officer contact lists, telephone lists, Executive Board notification for voting and meetings and all duties as may be prescribed by the Executive Board.

Section V – Duties of the Treasurer

1.)  The Treasurer shall have overall responsibility for all club funds and shall perform or cause to be performed full and accurate account of all financial records of the Elite All Star Booster Club.

2.)  The Treasurer shall have responsibility of the deposit of monies and other valuable assets in the name of the corporation and to the credit of the corporation in such depositories as may be designated by the Executive Board.

3.)  The Treasurer will have the responsibility of the disbursement of all funds, when proper to do so and in a timely manner making financial reports as to the financial conditions of the Corporation to the general membership, filing appropriate government forms and any other duties as may be prescribed by the Executive Board.

4.)  The Treasurer shall transfer all funds over to Elite Cheer, Inc. on a monthly basis.

5.)  The Treasurer will have co-signature responsibility of all checks written out from the booster club. Checks will be ordered with double signature lines and will require the signature of both the Treasurer and another executive officer or owner of Elite Cheer Inc before they can be submitted for payment.

6.)  The Treasurer shall be bonded while serving on the Executive Board for the Elite All Star Booster Club.

7.)  The Treasurer shall hold office one (1) month beyond the end of the booster season (July 1st) and shall assist the new club Treasurer with financial transitioning for a maximum of one (1) month beyond their completion date (August 1st).

8.)  The Treasurer shall be compensated by the Elite Cheer All Star Booster Club for their services.

Section VI – Duties of the Venue Coordinator

1.)  The Venue Coordinator shall have overall responsibility for coordinating, planning, directing, scheduling, communicating and supervising any and all venue related not-for profit fundraising activities.

2.)  The Venue Coordinator’s position is a seated position recommended by the Elite Cheer All Star Booster Club President and overall authorization by the Owner/Operator (Lea M. Hébert) of the Sponsoring Corporation Elite Cheer, Inc.

3.)  The Venue Coordinator is not an elected member of the Executive Board. Any and all actions taken for the improvement and wellness of the club by the Venue Coordinator relating only to venue related activities supersedes that of the Executive Board with exception to the Elite All Star Booster Club President and Sponsoring Owner/Operator (Lea M. Hébert), Elite Cheer, Inc.

4.)  Duties of the Elite All Star Booster Club Venue Coordinator position do not include those prescribed by the Executive Board but only by the Club President with authorization from the Sponsoring Owner/Operator (Lea M. Hébert) of Elite Cheer, Inc.

5.)  The Venue Coordinator shall be compensated by only the monies raised from the venue revenue only. The minimum amount paid to the V.C is $1.50 per person per event worked up to $3.00 per person per event worked.

Article VIII – Committees

Section I – Appointment of Committees

1.)  Committees are necessary for booster responsibilities and organization throughout the competitive cheerleading season.

2.)  The Executive Board will form committees as needed.

3.)  Members of the Elite All Star Booster Club are responsible for participating in a minimum of one (1) committee throughout the competitive cheerleading season.

4.)  Each Committee will elect a Committee Chairperson. The Committee Chairperson will be the primary contact person for that committee and will work directly with the 1st Vice President of the Executive Board for planning and resolution of any issues.

5.)  Each Committee is responsible for organizing events, collecting all monies for events and submitting all monies to the club Treasurer.

6.)  The Committee Chairperson will be responsible for providing a brief status update regarding the activities of that committee during each monthly booster meeting. Should the Committee Chairperson be vacant at a booster meeting, the responsibility of providing a status update during the monthly meeting will be delegated to a member of that committee of the 1st Vice President.

7.)  All committees will report to the Executive Board and must seek approval prior to making any public statement or commitment to support a project or engage in a new project.

8.)  All committees must submit their annual budget requests to the Executive Board on or before the second month of the new booster season (August 1st).

9.)  A committee can be created by or dissolved by the Executive Board and/or the Owner/Operator of the Club Sponsor, Elite Cheer, Inc. (Lea M. Hébert).

10.) The Elite All-Star Booster Club will need a committee chairperson for each individual fundraising event planned.

Article IX – General Voting & Election

Section I – General Voting

1.)  General voting can be conducted via Ballot Box when the Executive Board deems a request to have a major impact on the booster club or when the request exceeds a donation of more than $200.

2.)  Ballot boxes will be set up at Elite Cheer and the vote will be held prior to the end of a booster meeting or via email.

3.)  Members will submit one vote per family on a voting ballot to an Executive Board member who will then place the ballot in the ballot box or reply via email.

4.)  For General Voting, votes can be counted by the Executive Board or the Election Committee or both.

5.)  General voting may also be conducted during regular booster meetings. A booster member may make a recommendation from the floor during the General Discussion period of the meeting. The club President will chair the vote which will be determined first by an oral majority vote of “I”. If an oral majority vote of “I” is too close to determine a clear indication of approval or rejection, the vote will be determined by a show of hands. In the event of a tie, the President will cast the determining vote.