21st Century Maricopa
Meeting Agenda & Minutes
• Start on time, end on time
• Stay on track
• Monitor your own participation
• Limit side conversations
• Respect each other’s ideas and work
• One speaker at a time – don’t interrupt
• Be an active listener
• Honor confidentiality
• Disagree and clarify when appropriate
• Be willing to invest the time for inquiry
• Consider the entire system
• Build shared meaning
• Keep an open mind
• Have deliberate patience
Meeting Date / Tuesday, July 13, 2010
Meeting Time / 11 – 12:30 pm
Meeting Location / Disney Room, 6th Floor, Rio Salado Tower
Conference Bridge: 480-517-8900, Meeting ID#: 8689
Live Meeting Link: Click Here
Required
Attendees / Rod Marten; Bill DeHaan; Isaiah Washington; Victor Navarro; Jonathan Trottier (Project Manager);
Optional
Attendees
Work Team Site / Click Here
21CM Website / Click Here
Email This Document To /
Meeting Agenda & Objectives
· Review Action Items
· Discuss Charge per the latest Charter provided by the sponsors
Meeting Notes· Isaiah said that he found an example of a DR plan that he will send to the group.
· Rod met with Steve
o If we need to bring in an outside consultant, and since prioritization hasn’t been done on the other projects, he’s not sure where paying for a consultant would fit within the scope of the rest of the projects.
o Steve will talk with Dustin and Jan this afternoon to get consensus on what to do next.
· We discussed the scope of the project
o Rod said that he sees parallels between the work of the SLA team and this team.
o Isaiah said that if we walked campuses through our guidance, it would take a lot of time.
o Rod thought that we wouldn’t necessarily walk campuses through the template, but instead provide guidance.
o Victor said that he thought it would be more effective if we meet face-to-face.
§ Perhaps we need to have a longer face-to-face meeting
o Rod said that the ECAR info provides good guidance for us
·
Next Steps· Next Meeting: Monday, July 19, 1:30 – 3 pm, Face-to-face
Official Summary For Public Website ReviewAction Items /
Who / Assignment / Comments / Due Date /
Rod / Talk with Steve about adding an auditor to the team / EOB 7/13
Rod / Create the first draft of the survey / Draft is on the web site / Prior to 6/22
Victor / Look for analysis tools / DONE
Jonathan / Send out Doodle requests / DONE
Victor / Send Robert’s contact info / DONE
All members / Contact Robert to get a demo account / 6/24
Jonathan / Forward the charter to the team / DONE
Bill, Rod, Isaiah / Researching other university plans / 7/16
Rod / Schedule meeting with Jan, Steve, and Dustin / 7/13
Rod / Send out ECAR info with some narrative guidance about it / EOB 7/13
Jonathan / Move next week’s meeting to Monday at 1:30, face-to-face / 7/16
Issue Bin Items /
Issue / Comments /
Can we pay for a contractor during the planning phase?
Executive Summary /
·
Clarified Recommendation /·
Clarified Sub Recommendation /·
Three Pillars Area /·
Strategic Directions /·
How does the recommendation align with the 21st Century Guiding Principles? /·
Review and Analysis Methodology Used /·
Work Team Findings/Decisions – Issues, Risks and Mitigation /·
Action items for Implementation of Strategy /·
Measurable Outcomes and Measures of Accountability and Success /·
Estimated Cost to Implement /·
Estimated Savings /·
Cost Impact/Budget Needs /·
Additional Considerations/Comments /·
Policy Change Required /·
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