Digital Measures – Activity Insight

Frequently Asked Questions

Q - Some of my information is incorrect and the system will not let me update it. How can I get my information corrected?

A – Some data within Digital Measures – Activity Insight is fed from other systems that are deemed to contain the most accurate, up-to-date information. If you are unable to correct a piece of information that is not accurate, please click on the email link for the Carey Business School at the top of the screen you are in (see illustration, below) and indicate the information that is incorrect, along with the correct information. An administrator within the Carey Business School will make the correction in the source system and the system will pass the updated data to Digital Measures overnight.

Q – When I run a custom report, I am not seeing all of the information that I’ve entered into Digital Measures. Why is it not showing up?

A – Digital Measures – Activity Insight is a date-based system. It will display all records that fall within the date criteria that you’ve selected when you attempt to run a custom report. For example, if you run a report using a Start Date of 1/1/2010 and an end date of 12/1/2010, you will only get activity that you’ve been involved with throughout 2010 – you will not see a presentation that you gave on 3/5/2009, or a degree that you earned in May 2006. In order to see these records, you would need to select a Start Date that is on or before the dates of records you wish to include (in this example, you would want to select a Start Date of 5/1/2006 or earlier in order to see both the degree earned as well as the presentation given). To ensure that you are seeing all data entered, select the earliest start date the system will allow you to enter.

Q – What are the criteria for discerning what should be entered within the “Other Academic, Government, Military and Professional Positions” screen versus what should be entered within the “Academic Administrative Assignments” screen?

A – Positions such as Instructor, Professor, Adjunct, etc. should be listed under “Other Academic, Government, Military and Professional Positions”, while positions such as Dean, Vice Dean, Director, etc. should be listed under “Academic Administrative Assignments”

Q – Some positions I’ve held seem to fit better within the Teaching section (e.g. Instructor for Writing Workshop) as opposed to the “Other Academic, Government, Military and Professional Positions” screen. Where should I enter those?

A – It is fine to list positions such as the one you mentioned within the “Non-Credit Instruction Taught” screen. Credit classes taught (non-JHU) should be entered within the “Courses Taught” screen.

Q – The Carey Business School is requesting that we enter 5 years’ worth of CV data into Digital Measures – Activity Insight. Does this mean that we should exclude information, such as Education history, if it was obtained more than 5 years ago?

A – No – this type of information should be entered. Digital Measures – Activity Insight is a tool to assist faculty in generating CV’s and other such documentation. The Carey Business School is requesting a minimum of 5 years’ worth of data. The more information that is entered, the more accurate and detailed the reporting will be.

Q – Regarding fellowships with specific roles in multiple institutions - can I enter them in one single record, or do I enter each one separately?

A – They should be entered separately.

Q – Within the Scheduled Teaching screen, entries appear with a course title of “To Be Deleted” What are these records and how can I remove them?

A – Currently, Digital Measures enables automated updates/additions from other systems, but does not accommodate deletions. These are sections that faculty have been assigned to teach within ISIS, but have failed to materialize for any number of reasons (the section was canceled, the section was entered in error, the faculty was unable to teach the course, etc.) The interface marks these records as “To Be Deleted” so that we can, on occasion, ask Digital Measures to remove them completely from the system.

Q - Which screens should contain Carey-specific information vs. outside of Carey/JHU?

A – For the majority of screens, ALL information for the last 5 years should be entered, including Carey specific and non-specific information. The only exceptions are the following:

Within the Teaching category:

· Courses Taught – this screen is designed for non-JHU credit courses taught

· Scheduled Teaching – this screen is designed for JHU credit courses taught (currently just shows courses taught for Carey, but will eventually show courses taught at other JHU schools, as well)

Within the Scholarship/Research category:

· Contracts, Grants and Sponsored Research – Non-JHU and JHU – the screen titles are self-explanatory

Q – Within the CBS Curriculum Vitae Report, why are some of my presentations not listed within the “Presentations Given” section, but instead are listed under a separate section entitled “Lectures Given”?

A – Within the Presentations data entry screen, there is a field within the Presenter/Author section entitled, “Title of Named Lecture.” The Carey Business School wanted these particular presentations to stand out in the CBS Curriculum Vitae Report, so the “Lectures Given” category was created.

Q – For recording credit courses taught at other institutions (“Courses Taught” screen), do I need to enter every section of a course that I’ve taught, or just the course itself?

A – The course itself is sufficient.

Q – When using the PasteBoard functionality within Digital Measures, the copied text shows up correctly in the field but when the CBS Curriculum Vitae report is compiled, the data comes up garbled. If I manually re-key the data (as opposed to copying and pasting from the PasteBoard), the data shows up in the report fine.

A – There are a couple of common tips we have for troubleshooting when encountering issues with the PasteBoard. You should first:

· Clear your browser cookies and restart your browser (Note: you should be using a browser that supports widgets. Internet Explorer (for PC’s) or Mozilla Firefox are two examples);

· Ensure that nothing is blocking the storage of cookies for the browser you are using;

· Ensure that too much data is not being pasted into the PasteBoard (remembering the 4K size limit).

You may copy and paste special characters—such as Greek or Latin characters, accent marks or other diacritical marks into the system from another source as long as they are Unicode-compliant. (Unicode is an industry-standard set of characters that allows computers to consistently represent and manipulate text expressed in any of the world's writing systems. For more information about Unicode, please see: http://www.unicode.org/faq/basic_q.html.)

Examples of fonts that are Unicode-compliant include Arial and Times New Roman. Examples of fonts that are not Unicode-compliant include Symbol and Wingdings. If characters are not transferring to the system as you expect, try changing their font in the source software application to Arial or Times New Roman and then copy and paste the text into the system.

Q – Are faculty allowed/supposed to list our various ARP students (capstone) under Academic Mentoring/Advising or under Directed Student Learning? Seems like such work belongs in one or the other, but not sure which.

A - Should be recorded under Directed Student Learning.