1
BPW – 5/6/09
DEPARTMENT OF GENERAL SERVICES
ACTION AGENDA
CONSTRUCTION CONTRACT
ITEM 1-C
DEPARTMENT OF NATURAL RESOURCES Rocky Gap State Park
Allegany County, MD.
CONTRACT NO. AND TITLE Project No. P-059-020-010;
Bath House, Ranger Station and
Concessions Building.
ADPICS NO. 001B9200731
DESCRIPTION Contract approval requested for the demolition of the existing bathhouse and concession building and the construction of a new facility located in Rocky Gap State Park in Allegany County, MD.
PROCUREMENT METHOD Competitive Sealed Bidding
BIDS OR PROPOSALS AMOUNT
Mid-Atlantic General Contractors, Inc., $1,964,977.00
Beltsville, MD.
Harvey-Cleary Builders, Gaithersburg, MD. $2,145,035.00
Leonard S. Fiore, Inc., Altoona, PA. $2,315,200.00
The Eagle Construction Co., Green Castle, PA. $2,328,446.00
Harbel, Inc., Cumberland, MD. $2,346,250.00
Daystar Builders, Inc., Hagerstown, MD. $2,372,630.00
Building Systems, Inc., Hagerstown, MD. $2,413,976.00
GRC General Contractor, Inc., Zullinger, PA. $2,423,655.00
Waynesboro Construction Co. Inc., Frederick, MD. $2,495,350.00
Nastos Construction, Inc., Washington, DC $2,496,590.00
Morgan-Keller, Inc., Frederick, MD. $2,640,872.00
AWARD Mid-Atlantic General Contractors, Inc.
Beltsville, MD.
AMOUNT $1,964,977.00
TERM 365 Calendar Days
MBE PARTICIPATION 20.8%
CONSTRUCTION CONTRACT
ITEM 1-C (Cont.)
PERFORMANCE BOND 100% of Full Contract Amount
REMARKS The Government estimate is $2,667,000.00. Bids received from eleven bidders. The low bidder, Mid-Atlantic General Contractors, Inc., has been determined to be responsive and is being recommended for award.
This project consists of the demolition of the existing bathhouse and concession building and the construction of a new facility composed of a 2,000 square-foot Bath House, a 1,850 square-foot Ranger Station and a 2,000 square-foot Concessions Building with covered porches connecting the three buildings. Included in this project will be the installation of an energy saving geothermal heat pump system and related site work.
Mid-Atlantic General Contractors, Inc. has exceeded the 20% MBE subcontracting goal by achieving 20.8% ($408,856) MBE participation on this project, including 14.5% to Woman
Owned firms, and 6.3% to Disabled and Hispanic-American Owned firms.
FUND SOURCES Item 356 POS 2002 - $1,087,490.55
Item 399 POS 2006 - $ 482,125.05
Item 419 POS 2008 - $ 383,361.40
Total $1,952,977.00
RESIDENT BUSINESS Yes
TAX COMPLIANCE NO. 09-0494-0111
Board of Public Works Action - The above referenced Item was:
APPROVED DISAPPROVED DEFERRED WITHDRAWN
WITH DISCUSSION WITHOUT DISCUSSION
A/E SERVICE CONTRACT MODIFICATION
ITEM 2-AE-MOD
DEPARTMENT OF GENERAL SERVICES
ORIGINAL CONTRACT NO. & TITLE Project No. DGS-07-009-IQC;
Professional Services Agreement to Provide
Civil Investigative, Design and Engineering
Services and Land Surveying Services for
Multiple Construction Projects with Fees
Greater than $25,000 But Less than
$200,000
ADPICS NOs:
001B8900192 EBA Engineering, Inc.
001B8900193 Dhillon Engineering, Inc. 001B8900194 Century Engineering, Inc.
001B8900195 Whitman, Requardt &
Associates, LLP
001B8900196 Gannett Fleming, Inc.
ORIGINAL CONTRACT APPROVED 11/28/2007 DGS/BPW Item 3-AE
CONTRACTORS EBA Engineering, Inc. - Baltimore, MD.
Dhillon Engineering, Inc. - Owings Mills, MD. Century Engineering, Inc. - Hunt Valley, MD.
Whitman, Requardt & Associates, LLP -
Baltimore, MD.
Gannett Fleming, Inc. - Baltimore, MD.
CONTRACT DESCRIPTION Board of Public Works approval is requested for an Indefinite Quantity Contract to provide civil investigative, design and engineering services, and land surveying services to the Maryland Department of General Services on an as-needed basis. The agreement will be effective for two (2) years with one (1) two-year renewal option. Individual projects awarded under this agreement may not exceed $200,000.00; however, the selected firms may be awarded more than one project. The aggregate fee for the total of projects awarded to any firm may not exceed $400,000.00.
A/E SERVICE CONTRACT MODIFICATION
ITEM 2-AE-MOD (Cont.)
MODIFICATION DESCRIPTION Change Order No. 1 is a request to increase the value of this Indefinite Quantity Contract (IQC) to provide Civil Investigative, Design and Engineering Services and Land Surveying Services on an as needed basis Statewide through the end of the 1st contract term ending November 30, 2009.
TERM OF ORIGINAL CONTRACT 12/1/2007-11/30/2009 (W/1 two-year
renewal option)
TERM OF MODIFICATION 5/7/2009-11/30/2009
AMOUNT OF ORIGINAL CONTRACT $400,000.00 Est. per firm (W/1 one-year
renewal option)
AMOUNT OF MODIFICATION $100,000.00 Est.per firm, 6 Months, 25 days
PRIOR MODIFICATIONS/OPTIONS None
REVISED CONTRACT AMOUNT $500,000.00 (Per firm)
REVISED TOTAL CONTRACT AMOUNT $2,500,000.00
PERCENT +/- (THIS MODIFICATION) 25%
OVERALL PERCENT 25%
ORIGINAL MBE PARTICIPATION 25%
ORIGINAL PROCUREMENT METHOD MD. Architectural and Engineering
Services Act
REMARKS The combined available balance in the current contract for the five firms is $537,719.34 and is insufficient to meet the Department’s civil engineering project needs thru the November 30, 2009 expiration date. This change order will allow the Department to meet its civil engineering project needs for the balance of the 1st contract term.
FUND SOURCE Various
A/E SERVICE CONTRACT MODIFICATION
ITEM 2-AE-MOD (Cont.)
RESIDENT BUSINESS Yes for all
TAX COMPLIANCE NO. 09-1393-1111 EBA Engineering, Inc.
09-1390-0111 Dhillon Engineering, Inc.
09-1394-1111 Century Engineering, Inc.
09-1392-1111 Whitman, Requardt &
Associates, LLP –
09-1391-0112 Gannett Fleming, Inc.
Board of Public Works Action - The above referenced Item was:
APPROVED DISAPPROVED DEFERRED WITHDRAWN
WITH DISCUSSION WITHOUT DISCUSSION
MAINTENANCE CONTRACT
ITEM 3-M
DEPARTMENT OF PUBLIC SAFETY AND Information Technology and
CORRECTIONAL SERVICES Communications Division (ITCD)
Reisterstown, MD.
CONTRACT NO. AND TITLE Uninterrupted Power System (UPS);
ADPICS NO.: 001B9200653
DESCRIPTION Board of Public Works approval is requested for a contract to provide the furnishing of cell materials, equipment and the performing of all labor with which to provide nominal, emergency and preventive maintenance for the Uninterruptible Power Supply System, at the Information and Technology Center.
PROCUREMENT METHOD Competitive Sealed Bidding
BIDS OR PROPOSALS Only one bid received
AWARD Static Power Conversion Services, Inc.
Columbia, MD.
TERM 7/1/2009-6/30/2011
AMOUNT $86,220.00
MBE PARTICIPATION 0%
PERFORMANCE BOND N/A
REMARKS This solicitation was advertised and bid on eMarylandplace and notice of availability was also posted on the DGS Bid Board.
Only one bid was received for this solicitation. This was due to the age of the equipment and the difficulty to source out any parts. Therefore it was awarded to the incumbent vendor.
The recommended Contractor, Static Power Conversion Services, Inc. has been found responsive and responsible. The PO conducted negotiations with the vendor for their best and final price and the vendor reduced their price to be the same as their current pricing on this contract. They are SBE certified with the Department of General Services.
MAINTENANCE CONTRACT
ITEM 3-M (Cont.)
FUND SOURCE DPSCS/ITCD 09 12410 8090
RESIDENT BUSINESS: Yes
TAX COMPLIANCE NO 09-0632-1111
Board of Public Works Action - The above referenced Item was:
APPROVED DISAPPROVED DEFERRED WITHDRAWN
WITH DISCUSSION WITHOUT DISCUSSION
Maintenance CONTRACT
ITEM 4-M
DEPARTMENT OF NATURAL RESOURCES Dan’s Mt. State Park
Allegany County, MD.
CONTRACT NO. AND TITLE Project No. P-053-081-010;
Resurface Roads & Parking Lot
ADPICS NO: 001B9200721
DESCRIPTION This project requires the contractor to provide all materials, equipment and supplies, to resurface roads. This project includes the removal and onsite storage of 67 concrete parking lot bumpers, removal and disposal of 55 wood parking blocks, elevation of existing manholes and valve boxes, replacement of 1 SHA inlet structure, installation of approx. 16,700 square-yard-overlay of 2” bituminous concrete.
PROCUREMENT METHOD Competitive Sealed Bidding
BIDS OR PROPOSALS TOTAL
Belt Paving, Inc., Cumberland MD. $347,089.00
Skyline Contracting Co., Baltimore MD. $449,800.00
I.A. Construction Co., Cumberland MD. $741,630.00
AWARD Belt Paving, Inc.
Cumberland MD.
AMOUNT $347,089.00
TERM 120 Calendar Days
MBE PARTICIPATION 15%
PERFORMANCE BOND 100% of Full Contract Amount
REMARKS This solicitation was advertised and bid on eMaryland Marketplace (eMM). Notice of Availability was also posted on the DGS Bid Board.
Maintenance CONTRACT
ITEM 4-M (Cont.)
The project estimate was $417,710.00. This project was included on the FY 08 POS maintenance program, and was in the priority schedule within the budgeted funding. DNR prepared the specifications and three vendors attended the pre-bid. Three vendors bid on the project with one vendors under the project estimate. The awarded vendor was evaluated and confirmed his bid. 15% MBE participation was provided in the documentation and was approved.
Dan's Mountain State Park serves as a day use seasonal recreational facility that covers 481 acres and offers a wide variety of wildlife, mountain streams, overlooks and scenic beauty. The park is located on a 16-mile long mountain that takes its name from Daniel Cresap, one of the first settlers in Allegany County.
The primary feature of the park is an Olympic size pool that offers an accessible ramp for visitors with disabilities and a fenced wading pool. A modern bathhouse and concession stand serves the area from Memorial Day to Labor Day. Volunteers operate the concession. The day use area, with additional picnic tables and a playground, overlooks the pool.
FUND SOURCE POS 08 Item 417
RESIDENT BUSINESS Yes
TAX COMPLIANCE NO. 09-0495-1111
Board of Public Works Action - The above referenced Item was:
APPROVED DISAPPROVED DEFERRED WITHDRAWN
WITH DISCUSSION WITHOUT DISCUSSION
MAINTENANCE CONTRACT
ITEM 5-M
DEPARTMENT OF GENERAL SERVICES Regional Statewide
Various Agencies
CONTRACT NO. AND TITLE Statewide Trash Removal;
ADPICS NO. 001B9200708
DESCRIPTION This contract provides trash removal services to various State Agencies and non-profit organizations throughout Maryland for a period of five years.
PROCUREMENT METHOD Competitive Sealed Bidding
BID OR PROPOSALS EVALUATED BASE BID
(Region B)
Waste Management of MD, Inc., Columbia, MD. $460,395.00
Allied Waste, Wilmington, DE. $556,997.20
(Region C)
Waste Management of MD, Inc., Columbia, MD. $432,534.00
Allied Waste, Wilmington, DE. $556,997.20
(Region E)
Waste Management of MD, Inc. Columbia, MD. $470,054.00
Allied Waste, Wilmington, DE. $556,997.20
AWARD Waste Management of MD, Inc
Columbia, MD.
TERM 5/7/2009-4/30/2014
AMOUNT $1,362,983.00 (Est. Total base bid)
MBE PARTICIPATION 25%
PERFORMANCE BOND 100% of estimated annual contract amount
(Total Base Bid – Region B, C and E)
MAINTENANCE CONTRACT
ITEM 5-M (Cont.)
REMARKS This project was advertised in the eMaryland Marketplace and posted on the DGS Bulletin Board.
Two bids were received for this solicitation. This is an Indefinite Quantity Contract as authorized by COMAR 21.06.03.06A.(2). Actual contract value will vary based on actual usage. Payment will be made based on fixed unit prices stated in the contract. Agencies must order services on demand and receive those services at the unit price established in the contract.
The contract consists of three distinct regions with the following counties:
REGION B REGION C REGION E
(Capital Maryland) (Central Maryland) (Southern Maryland)
Montgomery County Anne Arundel County Calvert County
Prince George’s County Baltimore County Charles County
Frederick County Baltimore City St Mary’s County
Howard County
Carroll County
Harford County
Award is recommended to the responsible bidder with the lowest responsive bid for each region. Waste Management is recommended for award for all three regions.
The remaining two regions in the State that are not listed under this contract will be served by the following contracts already in place:
Region A (Western Maryland) is covered under BPO# 001B6900543 (Expiration 4/30/2011)
Region D (Eastern Maryland) is covered under BPO# 001B6900038 (Expiration 9/01/2010)
FUND SOURCE Operating Budget of Each Using Agency
RESIDENT BUSINESS Yes
MAINTENANCE CONTRACT
ITEM 5-M (Cont.)
TAX COMPLIANCE NO. 09-0340-1111
Board of Public Works Action - The above referenced Item was:
APPROVED DISAPPROVED DEFERRED WITHDRAWN
WITH DISCUSSION WITHOUT DISCUSSION
EQUIPMENT CONTRACT
ITEM 6-E
MARYLAND PUBLIC TELEVISION Maryland Public Television (MPT)
Salisbury, MD.
CONTRACT NO. AND TITLE Backup Generator;
ADPICS NO. 001P9902115
DESCRIPTION The contractor is to supply and install a back up generator at the Maryland Public Television center in Salisbury, MD.
PROCUREMENT METHOD Competitive Sealed Bid
BIDS OR PROPOSALS AMOUNT
Key Systems Inc, White Marsh, MD $ 89,265.00
J&D Generator Services, Berlin, MD $ 94,890.00
Chuck’s Electrical Service, Centreville, MD $ 95,500.00
Zober Contracting Services, Dover, DE $ 96,669.00
John W. Tieder Inc, Cambridge, MD. $ 99,990.00
1st Electric Inc, Willards, MD. $101,795.00
Dvorak LLC, Baltimore, MD. $105,700.00
Combustioneer Corp, Rockville, MD. $122,500.00
Rommel Electric Co, Eden, MD. $123,200.00
Curtis Engine & Equipment, Baltimore, MD. $172,763.00
AWARD Key Systems Inc,
White Marsh MD.
AMOUNT $89,265.00
MBE PARTICIPATION 10.3%
PERFORMANCE BOND N/A
REMARKS A notice of the availability of the Invitation For Bids (IFB) was advertised and bid on eMarylandmarketplace.com and the DGS Bid Board.
EQUIPMENT CONTRACT
ITEM 6-E (Cont.)
Only a 5% MBE goal was established since a large portion of the cost of the project is for equipment. However, the low bidder, Key Systems, exceeded the goal and is subcontracting 10.3% to a Md Certified Minority Contractor, Litehouse Distribution Supply, White Marsh, MD, MDOT certification #06-234.
MPT is a vital part of the Emergency Continuing Operations Initiative. The mission of MPT during an emergency is to broadcast critical information to the public. Currently, there is no back up generator at this location. Without these items, MPT will be unable to perform its mission during a power outage.
FUND SOURCE MCCBL 2000 Item 067
RESIDENT BUSINESS Yes
TAX COMPLIANCE NO. 09-1152-1111
Board of Public Works Action - The above referenced Item was:
APPROVED DISAPPROVED DEFERRED WITHDRAWN
WITH DISCUSSION WITHOUT DISCUSSION
GENERAL MISCELLANEOUS
ITEM 7-GM
DESCRIPTION In accordance with provisions of the State Finance and Procurement Article, Section 12-202, Annotated Code of Maryland, Board of Public Works approval is requested for the following construction inspection expenditures related to the capital improvement project identified below:
Project Description Amount Fund Source
Project No. – PO-183-040-001 $93,942.60 Item 045; MCCBL 2003
Inspection Services for
New Barrack “O” and Garage-
Communications Building
Maryland State Police - Hagerstown
Washington County, Maryland
TOTAL $93,942.60
REMARKS This is an anticipated amount for construction inspection services, subject to necessary extensions, in the event the construction takes longer than expected to complete. Construction inspection services are required to ensure compliance with the requirements of the construction contract.
Board of Public Works Action - The above referenced Item was:
APPROVED DISAPPROVED DEFERRED WITHDRAWN
WITH DISCUSSION WITHOUT DISCUSSION
GENERAL MISCELLANEOUS
ITEM 8-GM
MILITARY DEPARTMENT Salisbury Armory Readiness Center
Salisbury, MD.
CONTRACT NO. AND TITLE Project No. M -561-100-004;
Additions & Alterations to the
Salisbury Armory Readiness Center
DESCRIPTION Approval for the use of the Design/Build construction contracting method to design and construct alterations and additions to the Salisbury Readiness Center
PROCUREMENT METHOD Multi Step Sealed Proposals.
FUND SOURCE Federal Funds FY2009
State Funds FY2010
REMARKS Pursuant to BPW Advisory P-01-99, this is a request to the Board of Public Works for the approval to use the Design/Build method for the design and construction of the referenced project. Due to funding constraints, the use of the Design/Build method will provide the only reasonable process to construct this important facility using the available FY09 Operations & Maintenance (O&A) funds. This requires that the construction contract be awarded prior to September 30, 2009.
The preliminary cost estimate is $15,600,000.00.
The Salisbury Readiness Center is located at 28722 Ocean Gateway, Salisbury, MD. The project involves the design, partial demolition and renovation of the Salisbury Readiness Center and the construction of a Readiness Center addition as follows: the demolition and removal from the site of approximately 5,400 gross square foot (GSF) of the existing Readiness Center; the renovation, reconfiguration with supporting interior demolition, and systems upgrades of approximately 23,300 GSF of the remainder of the Readiness Center; and the construction of an approximately 24,500 GSF addition. Compliance with State of Maryland Department of Natural Resources (DNR) and Maryland Department of the Environment (MDE) regulations are required.
GENERAL MISCELLANEOUS
ITEM 8-GM (Cont.)