Rev 1/30/15
Round Rock Premium Outlets
TENANT HANDBOOK CONTENTS
1. GENERAL PROJECT INFORMATION
· Project Fact Sheet
· Important Telephone Numbers
· Directions
2. ACCOMMODATIONS – Hotels
3. TENANT CONSTRUCTION INFORMATION
· Tenant Improvement Construction Information
· Food Tenant Design Requirements / Exhibits
· Barricade Specifications
· Helpful Hints regarding the Permit Process
4. ROUND ROCK BUILDING DEPARTMENT FORMS
· TDLR Access by Design information
· TDLR Project Registration Form
· Building Permit Application
· Contractor Information Sheet
· Permit Fees
· Sample Plan Correction Notes
(We submitted plans to the building department for review. These are their comments – study carefully)
5. SIGN CRITERIA/STOREFRONT CRITERIA
· Sign Criteria– see the separate ‘Tenant Sign Criteria’ document available on simon.com website.
· Storefront Criteria – see the separate ‘Storefront Criteria’ document available on simon.com website.
You can review the center's Tenant Handbook and Construction Rules, Tenant Sign Criteria and Storefront Criteria by logging onto www.simon.com.
Round Rock Premium Outlets
Project Fact Sheet
Landlord: Simon Property Group
60 Columbia Road
Bldg. B, 3rd Floor
Morristown, NJ 07960
Phone 973-228-6111
Project Address: Round Rock Premium Outlets, LLC
4401 North IH 35
Round Rock, Texas 78664
Phone 512-863-6688
Fax 512-863-9898
Round Rock Premium Outlets
Important Telephone Numbers
CHAMBER OF COMMERCE, City of Round Rock (512) 255-5805
COUNTY CLERK, Williamson County (512) 943-1100
EMERGENCY/SHERIFF/AMBULANCE/POLICE 911
CITY HALL, City of Round Rock (512) 218-5400
CITY OF ROUND ROCK, BUILDING INSPECTION (512) 218-5550
CITY OF ROUND ROCK, ENVIRONMENTAL SERVICES (512) 218-5556
FEDERAL EXPRESS (800) 463-3339
GEORGETOWN FIRE CHIEF (512) 930-3611
HEALTH DEPARTMENT (512) 458-7111
HOSPITAL - GEORGETOWN HEALTHCARE SYSTEM (512) 943-3000
INTERNAL REVENUE SERVICE (800) 829-3676
POST OFFICE (800) 275-8777
POLICE (512) 218-5500
WILLIAMSON COUNTY TAX ASSESSOR (512) 943-1603
City of Round Rock
Building Department
2008 Enterprise Drive
Round Rock, Texas 78664
Phone (512) 218-5550
Fax (512) 218-5563
City of Round Rock Fire Department
203 Commerce Blvd.
Round Rock, TX 78664
Phone (512) 218-5590
Williamson County & Cities
Health District Environmental Health Services
303 Main Street
Georgetown, TX 78626
Phone (512) 930-4390
Fax (512) 930-3110
Round Rock Premium Outlets
Directions
Directions from the site to the Building Department:
Turn right out of construction site onto service road IH-35N
Turn left at stop sign towards IH-35
Go over bridge
Turn left at stop sign towards IH-35S
Bear left onto interstate
Take Exit 254
Turn left at stop light Rd 3406
Turn right on to N. Mays Street
Turn left at Commerce Street
Turn Right after Fire Department onto Enterprise Lane
Turn right into 2008 Enterprise Lane
City of Round Rock Public Works Building
Round Rock Premium Outlets
ACCOMMODATIONS
HOTELS/MOTELS
Hilton Garden Inn
2310 North IH-35
Round Rock, TX 76861
Phone 512-341-8200
Fax 512-238-8989
http://austinroundrock.gardeninn.com
Residence Inn by Marriott
2505 South IH-35
Round Rock, TX 78664
Phone 512-733-2400
Fax 512-733 2500
http://www.marriott.com/ausrk
Country Inn & Suites
1560 North IH-35
Round Rock, TX 78681
Phone 512-828-3800
Fax 512-828-5694
http://
Wingate by Wyndam
1209 North IH-35
Round Rock ,TX 78664
Phone 512-341-7000
Fax 512-341-7011
http://wingateroundrock.com
Holiday Inn
2340 North IH-35
Round Rock, TX 78681
Phone 512-733-2630
Fax 512-733-1809
http://www.holiday-inn.com/ausroundrock
Round Rock Premium Outlets
Tenant Improvement Construction Information
Please provide Landlord with one (1) bond copy and an electronic file for the plan review/approval process. A .PDF file will be acceptable or you can e-mail the file directly to the Tenant Manager. Your tenant improvement drawings must be approved by Landlord prior to commencing work. Please allow 5-10 working days for Landlord review.
Please note that tenant is required to provide Landlord with one (1) electronic file (including any plan check corrections or engineered plans) upon completion of the store construction.
PROPERTY ADDRESS
The address for Round Rock Premium Outlets is as follows:
Round Rock Premium Outlets
4401 N. IH 35, Suite #____
Round Rock, Texas 78664
Please use your individual suite number for deliveries. DO NOT have deliveries of store supplies or your tenant improvement construction materials made prior to your store turnover date. A representative of your company must be onsite to receive any deliveries for your store. The Landlord cannot accept any deliveries for your store. No provision has been made for on-site storage until your suite is ready for turnover.
KNOX BOXES
Local jurisdiction requires keys to every tenant to turnover a key to their suite at time of final for inspection to be placed in Knox boxes. NO waivers allowed!
STOCKROOMS
Egress requirements will depend on suite layout and will be determined on a case-by-case basis by the City of Round Rock Building Department. Tenants are advised to consult with their Texas licensed architect on this and all building code issues.
An egress hallway separating the egress path from the stockroom is typically required per current Building Codes depending on the size of the store and the occupancy load. The width of the hallway must be adequate to meet current Building and ADA code requirements. The final determination as to when a hallway exists is left to the building official.
ENERGY CALCULATIONS
For energy calculations, use ComCheck-EZ. A copy of the program may be found at: http://www.energycodes.gov/comcheck/. All four sections should be completed and submitted with plans. In some cases, if you are not revising any component of the lighting or mechanical system, this requirement may be waived at the discretion of the local jurisdiction. However, you must provide a letter or proof concerning existing energy compliance with your permit submittal.
Tenant Improvement Construction Information
Round Rock Premium Outlets
Burglar Alarms / Perimeter Intrusion Security Devices
All such devices must be approved by the Landlord prior to installation, including application of "riot glass" or any type of film to doors and/or windows. No exterior alarms, strobe lights, or other enunciator devices may be mounted on storefronts. Due to potential interference with the Center's fire alarm system, "Smoke Cloak", or similar systems that generate smoke, are prohibited. Application of any decals to storefronts referencing Security protection must be done in compliance with Premium Outlet's Storefront Criteria.
CONTRACTORS
All tenant Mechanical, Electrical, and Plumbing subcontractors performing work within your store must be licensed in the State of Texas and be registered with the City of Round Rock. Refer to Registration form provided in this Handbook. These subcontractors must be licensed prior to selection! Licensing is a long process in Texas and the subs will not be able to get licensed by time of construction. Please make certain your contractor is aware of this requirement. Contractors must present proof of subcontractors licensing to Landlord at time of check-in.
Contractors must provide Landlord with an original signed copy of the Construction Rules (see following) prior to turnover of a Tenant’s space. The tenant contractor obtaining the tenant improvement permit is the contractor responsible for submitting all required information and certificates of insurance to the Landlord. No contractor will be allowed access to start any work without having full approval of the Landlord, which includes satisfying all the insurance requirements.
Due to the structural engineering design of the roof system, Tenants and/or their contractors cannot attach to or construct anything on the bottom of the roof trusses unless approved by Landlord. If a structural engineer is needed to determine any structural calculations with Tenant drawings, Tenant is responsible for these services and costs.
Tenant Ceilings: All ceiling mounted fixtures, lighting, track, signs, etc. must be self-supporting, and may NOT be toggled to or supported in anyway by the ceiling system.
If a barricade is required it must conform to the Premium Outlet Barricade Specification.
STRUCTURE CHANGES
Tenants are to submit preliminary design drawings ONLY and should not commence work on drawings until the design is approved by Landlord
CUTTING, WELDING AND GRINDING ACTIVITIES
Welding and cutting is not permitted near large quantities of exposed, readily ignitable materials, in areas not authorized by Center Management, or on metal partitions, walls or roofs with combustible covering or with combustible construction.
CLEAN-OUTS
Some tenant suites may have furred out columns with access panels to an existing roof drain clean out. Accesses panels, whether in front or rear of space, are to remain clear of all obstructions. Floor clean-outs are also to remain clear of all obstructions.
Tenant Improvement Construction Information
Round Rock Premium Outlets
SLAB WORK
All work must be coordinated with and approved by the Tenant Manager. All slab saw cutting or penetrations require that replacement slab be installed with doweling and reinforced concrete.
Tenant and Tenant flooring contractors are responsible for the determination of compatibility of flooring products and/or adhesive with Landlord's concrete slab. Landlord does not accept responsibility and will not be liable for water vapor emissions through the slab that exceed flooring manufacturer's recommendations or are due to the effects of saw cutting. The Tenant/Tenant’s general contractor is responsible to ensure that there are no underground utilities/services BEFORE cutting any concrete, anywhere on the property. The Tenant will be liable for all repairs and/or lost business due to a utility or service interruption as a result of cutting the slab.
UTILITIES AND MECHANICAL SYSTEMS
Tenants are to order their utility services (gas and telephone) to begin on their turnover date or their construction start date, whichever is the earlier. Please make sure you make application early!! Your Contractor will not be allowed to take possession of suite without proof of all utility turnovers. See utility company listing in this handbook.
Temporary Tenants that will be in possession of their suite for less than a year are not required to change utilities over to their name, this includes gas and electric only.
If permanent power is not installed prior to start of Tenant improvement construction, Tenant’s electrical contractor shall be responsible to provide temporary power and lighting for the Demised Premises, per code, with ground fault protection.
Upon completion of the permanent system of electrical power furnished by the Landlord, Tenant’s contractor may utilize the permanent power from the Tenant’s panel board. Electrical usage charges are the responsibility of the Tenant starting on the day the keys are picked up or their turn over date in the lease, which ever is earlier.
HVAC -
All HVAC units are electric. No gas is used for HVAC.
All Tenants must provide regular maintenance of their HVAC system. Each Tenant is to provide a copy of their maintenance contract to the General Manager within one (1) month of their turnover date.
Relocation of thermostat controls shall be at the Tenant’s expense and any repairs or failed installations resulting from incomplete or inadequate relocation shall be the Tenant’s responsibility.
Protection for the HVAC unit(s) (construction filter) must be in place prior to the start of Tenant’s construction. The HVAC unit must also be cleaned when tenant construction is complete. This is the responsibility of the Tenant, NOT the Landlord. If painting ceiling, HVAC unit must be off – not running.
ELECTRICAL PANELS - VERY IMPORTANT
each suite has a minimum of two electrical panels, one with 277/480 volt power and a sub panel with 120/208 volt power, and a transformer above.
Tenant Improvement Construction Information
Round Rock Premium Outlets
ROOF
For the required roofing contractor for this project please see Required Sub-contractors page. Any penetrations through the roof must be coordinated, performed and sealed by them.
Any additional roof items, such as satellite dishes or grease interceptors, may have additional roof requirements. Contact Center Management for requirements on additional roof items.
FIRE EXTINGUISHERS
2A-10 BC fire extinguisher should be mounted near the front door, minimum 4’ a.f.f. and no more than 5’ a.f.f. Larger stores may require more. All fire extinguishers must be inspected and tagged by State of Texas licensed contractor. Verify locations with Fire Marshall prior to installations. No extension cords will be allowed.
SPRINKLERS
NFPA 13 code will be followed – Extended Coverage Sprinkler Heads will be used
It is the Tenant’s responsibility when making changes to the fire sprinkler system; even it is just one head the tenant MUST contact the required sprinkler contractor for this project (please see required sub-contractors page) Submit your plans, CONCURRENTLY with building permit submittal, on AutoCAD (version 14 or higher) After you sign a purchase order or contract, they will engineer the sprinklers changes as required by your design and obtain the necessary permits from the Fire Department.
In addition, the Tenant is responsible for submitting a complete required sprinkler package to Global Risk Consultants, a requirement by our insurance carrier. This will also protect the integrity of the sprinkler system over time. There will be a one time review fee which will be covered by the tenant. If there are any recommendations by GRC, the tenant must comply. The tenant must adhere to this requirement in order to open.
You must ensure that you send your sprinkler plans to GRC to review. The detailed specifications are below:
You must send: 4 copies of sprinkler shop drawings
4 copies of hydraulic calcs
1 copy of catalog cut sheets for materials being used (sprinklers, fittings, pipe, valves etc.)
Occupancy details - needed to ensure adequate protection: the occupancy details should include, but not be limited too, stored materials, storage height, storage arrangement (shelves, racks, mobile storage units), processes present, etc.
Send plans to: Michelle Czarnecki
Global Risk Consultants
6122 King's Way
Saugatuck, MI 49453
(269)857-8198
Tenant Improvement Construction Information
Round Rock Premium Outlets
ASBESTOS!!!
The local City, County, State of Texas or other local jurisdiction may require incoming Tenants to provide an asbestos survey as part of Tenant’s building permit submittal package. As this asbestos survey would be a requirement for Tenant to obtain its TI permit, said survey is Tenant’s responsibility. Tenant should contact Tenant Manager immediately if any asbestos material is discovered during its survey.
FIRE ALARM
As you know, once a tenant alters the shell construction, additional devices may be required. If the Fire Department determines that additional devices are required, it will be the Tenant’s responsibility to contact the required contractor for this project please see required sub-contractors page, if necessary, submit your plans on AutoCAD (version 14 or higher) After you sign a purchase order or contract, they will make the changes as required by Fire Department and obtain the necessary permits and inspections. This procedure will be similar to the sprinkler process as stated in this section. Fire Department comments are located with your Permit comments.
CONSTRUCTION TRASH
Tenants and their contractors will be responsible for removal of all construction and store set up debris generated during tenant improvement construction. This includes all debris from store fixtures and initial merchandise deliveries. Trash bins will be provided by Tenant at Tenant expense and location of the bin must be approved by the General Manager prior to drop-off. Tenant is responsible to deliver and place trash in their own receptacles. Tenant must keep surrounding areas free from debris and trash or Tenant will be subject to a back charge. (Tenant must use landlord required trash hauler.)