Daniel Boone Youth Sports

DANIEL BOONE YOUTH SPORTS

DBYS General Meeting Minutes

June 14, 2015

7:00pm at the Hill Road Complex Pavilion

1. Meeting called to order: 7:01
2. Agenda: approved by DW,JH
3. Attendance: Brian Miller, Rick Schellinger, Jay Hall, Haley Briggs, Bill Duffy, Dan Welker
4. Officers’ Reports:

·  President’s Report (Randy Yenser)–

·  Vice President’s Report (Dan Brown) –

·  Treasurer’s Report (Nan Tindall) -

§  Checking account: $61,099

§  Cash Outflow: $36,304

§  Cash Inflow: $20,983

§  Total Funds Held: $62,639

§  Financials are attached

§  Comments: Budgetapproved (DW, JH)

·  Secretary’s Minutes – reading waived (DW, JH)

·  Softball Director’s Report (Greg Whelan) –

·  Baseball Director’s Report (Tom Curley) – Season complete Championship weekend a success

·  Logistics Coordinator’s Report (Lori Pence) –

·  Buddy Ball Report (Traci Huddleson) -

·  League Representative’s Report (Eric Detwiler) –

·  Commissioners reports

1. Old Business:

·  Updates on Capital Improvements

§  DBMS field dugouts – moving forward July-August

·  Nominations

·  Secretary – Closed – Brett Scarbinsky nominated and accepted in May

·  Logistics – Closed – Lori Pence nominated accepted in May

·  Baseball Directory – Closed – nominated accepted in May

1. New Business

·  Nomination for President

§  President – nomated Eric Detwiler (BS, LP)

§  Travel Team update

·  Teams are in middle of travel season looking forward to districts and states

Meeting adjourned 7:24 (JH,DW)

DBYS Financial Summary
as of 5/31/15
Description / Beg Balance / Change / Ending Balance
Cash Balances
Sovereign Bank - Checking / 76,421.06$ / (15,321.28)$ / 61,099.78$
Petty Cash - Treasurer / 1,040.00$ / -$ / 1,040.00$
Snack Stand Cash Boxes / 500.00$ / -$ / 500.00$
Total Cash Held / 77,961.06$ / (15,321.28)$ / 62,639.78$
Restricted Cash
TT Softball Funds Held / ------> / ------> / 2,472.23$
InfernoTravel Funds Held / ------> / ------> / (98.79)$
Buddy Ball Funds Held / ------> / ------> / 1,464.48$
TT Baseball Funds Held / ------> / ------> / 1,820.00$
DBCA Registration Fees / ------> / ------> / 1,640.00$
Unrestricted Cash / ------> / ------> / 55,341.86$
Cash Inflows
Spring Registration Fees / 97.00$
Spiritwear Sales / 396.00$
TT Uniform Reimb. / 3,704.50$
Fundraiser / 243.00$ / Reading Phillies ($27/family)
Sponsorship Income / 675.00$
Promotions / 405.60$ / Kona & Pictures
Snack Stand Proceeds / 14,212.00$
Tournament Host Income / Baseball & Softball / 1,250.00$
Total Cash Collected / 20,983.10$
Cash Outflows
Snack Stand Supplies / 5,555.75$
Fields & Fencing / 1,766.41$ / Mowing, 3 Wheel Liner
Equipment / 932.85$ / Press Box Equipment
Spiritwear Expense / 152.00$
Baseball Equipment / 2,387.77$ / Baseballs, Tees, Safety Bases
Baseball Uniforms / 13,629.15$ / Spring Rec. Ball Uniforms
Baseball Tournament Umpire Fees / 2,515.00$
Softball Umpire Fees / 966.00$
Softball Licensing Fees / 67.00$
Softball TT Uniforms / 506.00$
Softball TT Reg. Fees / 995.00$
Baseball TT Reg. Fees / 3,740.00$
Inferno Tournament Reg. Fee / 550.00$
Inferno Uniforms / 1,215.00$
Buddy Ball / 770.44$ / Equipment, Medals, Port-a-potty
Office Supplies / 151.85$ / Toner & Tournament Banners
Misc. Expenses / 145.17$ / Board Meeting
Other Expenses / 258.99$ / CC & Bank Fees
Total Cash Paid / 36,304.38$
Net Monthly Change in Cash / (15,321.28)$
Payables
Total Payables / -$
DBYS Equity at Month End / 62,639.78$