DALLAS COUNTY SCHOOL SYSTEM’S

PROFESSIONAL DEVELOPMENT PROCEDURES

STEP #1 Complete the Proposal for Professional Development Form (PDF) within

(10) ten days of the training/conference. This form is designed to aid you in requesting permission to attend trainings/conferences. Teachers

members must complete the form in its entirety. Please check

proposed expenses and remember to check only those expenses

approved on the PDF in your “Out of County Travel” form.

Teachers must sign on the line designated for “Teacher’s Signature”. Next, secure the Principal’s signature on the approval line. The principal must list the funding source (i.e. CIS, T-I School, T-I CO, State PD, SPE, ARFI, ARI, etc.).

STEP #2 Send the Proposal for Professional Development Form to the Central

Office to the attention of the Professional Development Secretary (PDS).

STEP #3 The Central Office approves/disapproves request. The PDS returns

the “disapproved” request or processes the “approved” request

and sends designated copies local school bookkeeper.

STEP #4 The bookkeeper gives a white copy to the requesting teacher and

keeps the light blue copy for the school’s records.

STEP #5 To request reimbursement, complete the Out of County Travel form, attach original itemized receipts, a copy of the training agenda, and/or certificate of participation or completion, document of internet mapping to record mileage or odometer reading, and send a copy of the approved Professional Development Form to the attention of “ACCOUNTS PAYABLE” to the Central Office. The principal must sign on the “Principal/ Department Head” signature line at the bottom of the page to for approval of payment.

STEP #6 Accounts Payable will check your receipts and forward the request to the

Superintendent for approval. Once approved, Accounts Payable will mail

the check to the teacher or staff member.

·  Accounts Payable: Mrs. Vickie Fails

·  Federal Programs Director: Dr. Vicie S. Larkin

·  Professional Development Coordinator: Ms. Zella Haywood

·  Professional Development Secretary: Mrs. Mary Shaw

NOTE: The above process takes time. So, please submit completed PDF

request in a timely manner, so that PDF request can be processed in a reasonable amount of time.

DALLAS COUNTY SCHOOL SYSTEM

OUT OF COUNTY TRAVEL

MILEAGE:

Date Points of Travel Miles Amount

4-22-09
4-25-09
TOTALS
PURPOSE OF TRIP ______
OTHER EXPENSES*: To request reimbursement, complete the Out of County Travel form, attach original itemized receipts, a copy of the training agenda, and/or certificate of participation or completion, documentation of mileage through internet mapping or odometer reading, and send a copy of the Professional Development Form to the attention of “ACCOUNTS PAYABLE” to the Central Office.
Date Registration Fees Food Lodging Others Total
4-22-09
4-23-09
4-24-09
4-25-09
TOTALS

*A receipt must be attached for all expenses claimed in this area.

NOTE: A copy of an approved travel request form must be attached.

Total Mileage ($ .55) ...... $ ____

Total Other Expenses . ………. $ ____

GRAND TOTAL . . . . . ………. $ ____

I hereby certify that the travel and expense indicated above was accomplished in the performance of official duties pursuant to travel authority granted me.

Signature:______ Date:

Position:

* * * * *

APPROVAL FOR PAYMENT:

______

Department Head/ Principal Superintendent