COUNTY OF ALAMEDA
REQUEST FOR QUOTATION No. 900735
SPECIFICATIONS, TERMS & CONDITIONS
for
WATER TREATMENT CHEMICALS
NETWORKING/BIDDERS CONFERENCES
at
10:00 a.m.on
June 17, 2010
at
General Services Agency
1401 Lakeside Drive
Room 1107, 11th Floor
Oakland, CA 94612 / 2:00 p.m.
on
June 18, 2010
at
Zone 7 Water Agency
100 North Canyons Parkway
Board Room
Livermore, CA 94551
For complete information regarding this project see RFQ posted at http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp or contact the person listed below. Thank you for your interest!
Contact Person: Jennifer Chan Ngo, Contracts Specialist II
Phone Number: (510) 208-9604
E-mail Address:
RESPONSE DUE
by
2:00 p.m.
on
July 9, 2010
at
Alameda County, GSA-Purchasing
1401 Lakeside Drive, Suite 907
Oakland, CA 94612
COUNTY OF ALAMEDA
REQUEST FOR QUOTATION No. 900735
SPECIFICATIONS, TERMS & CONDITIONS
for
Water Treatment Chemicals
TABLE OF CONTENTS
Page 1 of 2
Page
I. ACRONYM AND TERM GLOSSARY 4
II. STATEMENT OF WORK
A. Intent 6
B. Scope 6
C. Vendor Qualifications 6
D. Specific Requirements – General 7
E. Specific Requirements – Chemical 10
F. Debarment / Suspension 22
G. General Environmental Requirements 22
H. Deliverables / Reports 23
III. INSTRUCTIONS TO BIDDERS
I. County Contacts 24
J. Calendar of Events 24
K. Networking / Bidders Conferences 25
L. Submittal of Bids 26
M. Response Format 28
N. Notice of Award 28
O. Bid Protest / Appeals Process 28
IV. TERMS AND CONDITIONS
P. Term / Termination / Renewal 30
Q. Quantities 30
R. Pricing 30
S. Award 31
T. Method of Ordering 31
U. Invoicing 32
V. County Provisions 32
W. Account Manager / Support Staff 34
X. General Requirements 34
COUNTY OF ALAMEDA
REQUEST FOR QUOTATION No. 900735
SPECIFICATIONS, TERMS & CONDITIONS
for
Water Treatment Chemicals
TABLE OF CONTENTS
Page 2 of 2
ATTACHMENTS
Exhibit A – Acknowledgement
Exhibit B – Bid Form
Exhibit C – Insurance Requirements
Exhibit D1 – Current References
Exhibit D2 – Former References
Exhibit E – [Intentionally Omitted]
Exhibit F – [Intentionally Omitted]
Exhibit G – Request for Small and Local or Emerging Preference
Exhibit H – First Source Agreement
Exhibit I – Exceptions, Clarifications, Amendments
Exhibit J – [Intentionally Omitted]
Exhibit K – Environmental Certification
Exhibit L – RFQ Vendor Bid List
Exhibit M – Response/Content Submittal; Completeness Check List
Exhibit N – Debarment and Suspension Certification
.
Specifications, Terms & Conditions
for Water Treatment Chemicals
I. ACRONYM AND TERM GLOSSARY
Unless otherwise noted, the terms below may be upper or lower case. Acronyms will always be uppercase.
% / Shall mean percent°C / Shall mean degrees Celsius
As used herein is a symbol meaning “less than”
As used herein is a symbol meaning “greater than”
ANSI / Shall mean American National Standards Institute
ASTM / Shall mean American Society for Testing Materials International
AWWA / Shall mean American Water Works Association
Bid / Shall mean the bidders’/contractors’ response to this Request
Bidder / Shall mean the specific person or entity responding to this RFQ
Board / Shall refer to the County of Alameda Board of Supervisors
CFR / Shall mean Code of Federal Regulations
CIP / Shall mean Clean-In-Place products which clean the feed/filter on the scale inhibitor for water demineralization.
Contractor / When capitalized, shall refer to selected bidder that is awarded a contract
County / When capitalized, shall refer to the County of Alameda
DVWTP / Shall mean Del Valle Water Treatment Plant
Environmentally Preferable Products / Products manufactured in a manner such that the impact on the environment is minimized throughout the entire lifecycle of the product by implementing sustainable practices during material sourcing, manufacturing, transportation, and by providing products that can be used and disposed of in an environmentally sound manner
EPA / Shall mean United States Environmental Protection Agency
ESPA / Shall mean Energy Saving Poly Amide
Fe / Shall mean iron
Federal / Refers to United States Federal Government, its departments and/or agencies
FIFRA / Shall mean Federal Insecticide, Fungicide & Rodenticide Agency
F.O.B. / Shall mean without charge for delivery to destination and placing on board a carrier at a specified point (Free On Board)
Hg / Shall mean mercury
IIPP / Shall mean Injury and Illness Prevention Program
Labor Code / Refers to California Labor Code
lbs/gal / Shall mean pounds per gallon
mg / Shall mean milligram
mg/L / Shall mean milligrams per liter
mL / Shall mean milliliter
mm / Shall mean millimeter
MSDS / As used herein shall refers to Material Safety Data Sheets
NaCl / Shall mean sodium chloride
NaClO3 / Shall mean sodium chlorate
Na2CO3 / Shall mean sodium carbonate
Na2O / Shall mean sodium oxide
NaOH / Shall mean liquid caustic acid
Na2SO4 / Shall mean sodium sulfate
Ni / Shall mean nickel
NSF / Shall mean National Sanitation Foundation
OSHA / Refers to California Occupational Safety and Health Administrations
PBTs / Persistent, Bioaccumulative Toxins including compounds such as dioxins, polychlorinated biphenyls, and mercury as defined by the United States Environmental Protection Agency and listed on the EPA’s website at www.epa.gov/opptintr/pbt/
pH / As used herein is a term indicating the hydrogen ion (positively charged hydrogen atom) concentration of a solution, a measure of the solution’s acidity
ppm / Shall mean part per million
PPWTP / Shall mean Patterson Pass Water Treatment Plant
PO / Shall refer to Purchase Order(s)
Quotation / Shall mean bidder’s response to this RFQ
Request for Quotation / Shall mean this document, which is the County of Alameda’s request for contractors’/bidders’ proposal to provide the goods and/or services being solicited herein; also referred herein as RFQ
Response / Shall refer to bidder’s quotation submitted in reply to RFQ
RFQ / Request for Quotation
RO / Shall mean reverse osmosis
SCADA / Shall mean Supervisory Control and Data Acquisition
SLEB / Small Local Emerging Business
SOPs / Shall mean standard operating procedures
Source Reduction / Refers to products that result in a net reduction in the generation of waste compared to their previous or alternate version and includes durable, reusable and remanufactured products; products with no, or reduced, toxic constituents; and products marketed with no, or reduced, packaging
State / Refers to State of California, its departments and/or agencies
UL / Shall refer to Underwriters Laboratories
USEPA / Shall mean United States Environmental Protection Agency
WTP / Shall mean water treatment plant
Zone 7 / Shall mean Alameda County Flood Control and Water Conservation District
II. STATEMENT OF WORK
A. INTENT
It is the intent of these specifications, terms and conditions to describe appropriate and compatible chemicals required by the Alameda County Flood Control and Water Conservation District (Zone 7) for use in the water purification process.
The County intends to award a three-year contract (with option to renew) to the bidder(s) selected as the lowest responsible bidder(s) whose response meets the County’s requirements.
B. SCOPE
The Alameda County Flood Control and Water Conservation District (Zone 7) was created by area voters as one of ten (10) active water zones. It is a public agency established in 1949 to address water supply, drainage, and flood control matters in the County. A seven-member Board of Directors, elected at-large, governs Zone 7. The service area encompasses all of eastern Alameda County.
Although the area’s approximately 200,000 residents may not have direct contact with Zone 7, most of the water piped to their homes is treated and sold by Zone 7 to local retailers (the California Water Service Company, the cities of Livermore and Pleasanton and the Dublin San Ramon Services District). Zone 7 also distributes untreated water to local agriculture and golf courses who are active participants in the Water Quality Management Program.
C. VENDOR QUALIFICATIONS
Vendor minimum qualification criteria include, but are not limited to, the following:
1. Vendor will have been in the business of supplying water treatment chemicals to agencies similar to Zone 7 for the past three (3) years.
2. Vendor will supply all means for the transportation of the requested chemicals to the locations designated by Zone 7.
3. Vendor will have all required permits and licenses, if any, required for the handling, sales and transportation of the requested chemicals.
D. SPECIFIC REQUIREMENTS – GENERAL
Vendor will supply all chemicals in accordance with applicable American Water Works Association (AWWA) Standards. In accordance with Title 22, Chapter 18 of the California Code of Regulations, each supplier shall submit written documentation that their product has been tested, certified, and meets the requirements of the American National Standards Institute/ National Sanitation Foundation International 60 (ANSI/NSF International 60).
1. Acceptance/Rejection by Zone 7
a. Persistent clogging or quality problems may void any purchase agreement that results from this RFQ.
b. Zone 7 reserves the right to subject samples of the chemical collected during delivery (Section d. of the individual chemical) to analysis to ensure the chemical delivered meets Zone 7 specifications. If, in the opinion of Zone 7, there is a necessity to remove the chemical, it shall be the Vendor's responsibility to remove all rejected chemicals within 24 hours of being notified.
c. The Vendor will remove and replace any and all chemical contaminated by a delivered load that fails to meet specifications without additional cost to Zone 7, or the chemical shall be removed by Zone 7 and the cost for removal and disposal shall be billed to the Vendor. Cost to clean the chemical storage tank and disposal of the material will be the responsibility of the Vendor. No charges will be made for delivered material that is rejected.
d. Any lot, as tested by Zone 7, which fails to comply with Zone 7 specifications will constitute grounds for rejection of that lot. Multiple rejections will constitute grounds for termination of the contract.
2. Delivery
Specific delivery requirements for individual chemicals are described under Section E. Specific Requirements – Chemicals. All deliveries must comply with the following:
a. Weight Certificate: Prior to unloading, the Vendor will submit a weight certificate from a certified weigh station to the operator receiving and accepting delivery.
b. Zone 7 does not supply pressurized air for chemical deliveries.
3. Condition of Cargo Trailers
a. All cargo trailers and appurtenant valves used for the delivery of chemicals under this agreement shall be in good mechanical order and shall be in full compliance with the applicable requirements of the Hazardous Materials Regulations of the Department of Transportation, Code of Federal Regulations, as currently issued.
b. All appurtenant valves, pumps, and discharge hoses used for the delivery of chemicals shall be clean and free from contaminating material, including, but not limited to, defoaming agents. If off-loading equipment is not properly cleaned, this will constitute a reason for rejection of the load.
4. Safety Requirements & Training
a. Truck drivers will have received appropriate training and shall wear appropriate personal protective equipment as required by the California Occupational Safety and Health Act when unloading chemicals.
b. The vendor will furnish a minimum of four copies to Zone 7 of the Material Safety Data Sheet (MSDS) for the product prior to initial delivery. An equal number of copies are required to be transmitted Zone 7, as soon as they are available if any changes, additions or deletions occur. Failure to comply may result in cancellation of this agreement.
c. Truck drivers must check in with the Plant Operator at each site, receive site orientation from the operator, and acknowledge having received such orientation before beginning the unloading operation.
d. Truck drivers shall have received appropriate training prior to making chemical deliveries to Zone 7. The Vendor shall provide an electronic record of training of its drivers to the County on an annual basis.
5. Spillage: Zone 7 has a "zero leakage" policy for chemical transfer operations.
a. Vendor will provide equipment and training of truck drivers in an effort to minimize the potential for spillage during connection and disconnection of hoses, and during the transfer of chemical.
b. In the event of leakage or spillage, it will be the Vendor's responsibility to effect immediate containment, clean-up, disposal, and restoration activities in accordance with applicable laws and regulations and subject to Zone 7’s satisfaction. All material associated with such clean-up operations such as spent absorbent will be removed by the Vendor.
c. Vendor will be notified promptly of any spillage which, in the opinion of Zone 7, is inadequately cleaned up by Vendor personnel. Any spillage inadequately cleaned up within four hours of notification or, at the discretion of Zone 7, any spillage that requires immediate clean up exceeding the abilities/equipment of the driver will be cleaned up by Zone 7. The Vendor will be responsible for reimbursing Zone 7 for the costs incurred, including fines or penalties which may be imposed by regulating authorities.
d. Zone 7's chemical delivery sites do not have facilities for washing down Vendor equipment. Hoses, valves, and other equipment used by the truck driver in delivering the chemical will not be washed at Zone 7 facilities.
6. Information Required of Supplier: Vendor must submit with the bid to Zone 7, the following information:
a. Sales Office
(1) Address
(2) Telephone numbers(s)
(3) Normal business hours
(4) Contact person(s)
b. Ordering Information
(1) Telephone numbers(s) during business hours
(2) Telephone numbers(s) after business hours
(3) Normal business hours
(4) Contact person(s)
c. Chemical Emergency Assistance (24 hours/7 days a week)
(1) Telephone numbers(s)
(2) Contact person(s)
d. MSDS (4 each)
e. Current (at time of bid submittal) NSF and/or underwriters laboratories (UL) certification for the chemical plant of origin for the product.
f. The product technical specification data sheet.
7. Zone 7 Contacts
In the event a problem and/or question arise regarding this agreement, the Vendor will contact the appropriate Zone 7 Treatment and Distribution Supervisor at:
a. Distribution