REGULAR AGENDA - January 5, 2011
Page 14
REGULAR AGENDA
CITY COMMISSION, CITY OF HALLANDALE BEACH
WEDNESDAY, JANUARY 05, 2011 10:00 AM
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PUBLIC PARTICIPATION (to be heard at 10:05 A.M.)
5. PRESENTATIONS AND REPORTS
A. Recognition of Publix Super Market, International House of Pancakes, Aventura Hospital and Individual Volunteers for Contributions to the Pancake Breakfast Sponsored by the Hallandale Beach Rotary Club and Hallandale Beach Fire Fighter's Benevolent Association
TO BE HEARD AT 10:15 A.M.
B. Proclamation Proclaiming January as "Broward Diversity and Inclusive Community Month"
C. Recognition of Promotions of Officers Michael Scarpati and William Martinez to the Rank of Sergeant
D. Discussion of Utilities and Engineering Construction Projects
6. CONSENT AGENDA
A. Approval of Draft Minutes of the Special City Commission Meetings of July 28, 2010 and July 29, 2010.
B. Pursuant to Chapter 23, Section 23-108, City of Hallandale Beach, Florida, Code of Ordinances, Cooperative Purchasing, Authorize the Purchase of Two (2) LIFEPAKs, with Accessories, from Physio-Control, Inc., in the Amount of $62,469.65. (Staff: Fire Chief) (See Backup)
C. Pursuant to Chapter 23, Section 23-108, City of Hallandale Beach, Florida, Code of Ordinances, Cooperative Purchasing, Authorize the Purchase of a 2011 Horton Rescue Transport Vehicle From Hallmark Fire Apparatus, Inc. through the Florida's Sheriff Association Bid #10-09-0907, for a Total Prepaid Price of $239,993. (Staff: Fire Chief) (See Backup)
7. PUBLIC HEARINGS (to be heard at 10:30 A.M.)
A. An Ordinance of the City of Hallandale Beach, Florida, Providing to Peoples Gas System, a Division of Tampa Electric Company, a Non-Exclusive Gas Franchise for Fifteen (15) Years and Imposing Provisions and Conditions Relating Thereto. (Second Reading) (Staff Director, General Services) (See Backup) CAD#010/10
ON MARCH 3, 2010, THE CITY COMMISSION, BY A ROLL CALL VOTE OF 5/0, ADOPTED ON SECOND READING ORDINANCE NO. 2010-05 GRANTING AN EXTENSION TO PEOPLES GAS SYSTEM, OF A NON-EXCLUSIVE GAS FRANCHISE THROUGH JUNE 30, 2010, UNLESS MUTUALLY EXTENDED BY THE PARTIES BEYOND JUNE 30, 2010, UNTIL A NEW FRANCHISE AGREEMENT IS BROUGHT BACK FOR CONSIDERATION BY THE CITY COMMISSION.
ON OCTOBER 6, 2010, THE CITY COMMISSION ADOPTED THE ORDINANCE ON FIRST READING BY A ROLL CALL VOTE OF 5/0, GRANTING PEOPLES GAS SYSTEM A NON-EXCLUSIVE GAS FRANCHISE OR FIFTEEN (15) YEARS AND IMPOSING PROVISIONS AND CONDITIONS RELATING THERETO.
8. CITY BUSINESS
A. City Commission Ratification of the 2010 Martin Luther King, Jr. Humanitarian Award Recipient (Staff: Director of Human Services) (See Backup)
B. Pursuant to Chapter 23, Section 23-107, Exception to Bid Requirements, Hallandale Beach Code of Ordinances, Request Authorization to Enter Into an Agreement with Mister Nonprofit Consultancy, Inc. in an Amount Not-To-Exceed $48,000. (City Manager) (See Backup) BP#006/11
C. A Resolution of the City of Hallandale Beach, Florida, Ratifying a Contract Between the City of Hallandale Beach and the Local 2009, Florida Public Employees Council #79 of the American Federation of State, County, and Municipal Employees (AFL-CIO) Relating to Relations Between the Employer and the General Employees of the City of Hallandale Beach, Florida. (Staff: Director, Personnel/Labor Relations) (See Backup)
9. COMMISSIONER REPORTS
10. OTHER
11. PLANNING AND SCHEDULING MEETING (to be heard in Room 257)
6B.
CITY OF HALLANDALE BEACH FLORIDA
MEMORANDUM
DATE: December 6, 2010
TO: Mark Antonio, City Manager
FROM: Daniel P. Sullivan, Fire Chief
SUBJECT: Pursuant to Chapter 23, Section 23-108, City of Hallandale Beach Florida, Code of Ordinances, Cooperative Purchasing, Authorize the Purchase of Two (2) LIFEPAKs, with Accessories, from Physio-Control, Inc. in the amount of $62,469.65
________
SUMMARY
Pursuant to Chapter 23, Section 23-108, Cooperative Purchasing Hallandale Beach Code of Ordinances, request authorization to purchase two (2) LIFEPAKs, with accessories, from Physio-Control, Inc., in the amount of $62,469.65.
============================================================================
FINANCIAL DATA
1. DEPARTMENT: Fire
2. DIVISION: 2230-Emergency Medical Services
3. FUND: 001 General Fund
4. ACCOUNT #: 001-2230-522-6517
5. ACCT. DESCRIPTION: Special Equipment
6. FY BUDGET: FY 2010/2011
7. AMOUNT BUDGETED: $70,000
8. GRANT FUNDS: YES__ NO X AMOUNT $0.00
9. FUND TRANSFER: YES__ NO X AMOUNT $0.00
10. FROM ACCT. #: NA
11. TO ACCT. #: NA
12. REASON FUNDS AVAILABLE FOR TRANSFER: NA
13. PRICE ANALYSIS: ATTACHED___ ADD'L MAT FDR___ NONE X
===========================================================================
BID ITEM DATA
14. DESCRIPTION OF BID ITEM: *LIFEPAK 15 Monitor/Defibrillator
15. SUPPLEMENTAL MATERIAL: ATTACHED ADD'L MAT FDR___ NONE___
16. # BID INVITATIONS SENT: N/A
17. # BIDS RECEIVED: N/A
18. # RESPONSIVE BIDS: N/A
19. CURRENT PRICE: *$27,095.75/UNIT (This reflects a $5,399.25 Discount and a $3,500.00 Trade In of existing equipment)
20. CURRENT VENDOR: Physio-Control, Inc.
21. RECOMMENDED VENDOR: Yes
22. BID AWARD AMOUNT: $62,469.65
23. COMMENTS: *Sole Source Provider of LIFEPAK 15 Monitor/Defibrillators (Exhibit C)
24. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): Two (2) Units
25. ESTIMATED PURCHASE AMOUNT: $62,469.65
26. BID TABULATION ATTACHED: YES X NO___ ADD'L MAT FDR___
27. TERM OF CONTRACT: *Attachment B, page 4
28. BID VALID TO: 01-14-2011
29. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO___ COMMENTS___
30. WARRANTY PERIOD: The LIFEPAK comes with a one year standard warranty agreement for parts and repairs.
31. DELIVERY TIME: Staff expects to receive the equipment within two months of completion of a purchase order.
32. STATE CONTRACT: YES X NO___
33. CONTRACT #: *NASPO #SW60300
34. CO-OP PURCHASE: YES_X__ NO
35. AGENCY: NASPO
36. EXPECTED LIFE OF ITEM: Five (5) Years
37. ITEM DEMO'D: YES X NO___
38. REFERENCES CHECKED: YES X NO___ N/A___
39. CONTRACT: ATTACHED X ADD'l MAT FDR___ N/A___
40. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES X NO___ N/A___
* See corresponding comment on Exhibit A, Attachment 1, Bid Summary Comments
===========================================================================
REPORT PREPARED BY: Dec 6, 2010
Alexander R. Baird, Division Chief, EMS Date
REVIEWED & SUBMITTED BY: __________________________ ____________
Daniel P. Sullivan, Fire Chief Date
REVIEWED AND CONCUR: __________________________________________
Mark Antonio, City Manager Date
COMMENTS:
01/05/11
6C.
CITY OF HALLANDALE BEACH FLORIDA
MEMORANDUM
DATE: November 15, 2010
TO: Mark Antonio, City Manager
FROM: Daniel P. Sullivan, Fire Chief
SUBJECT: Pursuant to Chapter 23, Section 23-108, City of Hallandale Beach, Florida Code of Ordinances, Cooperative Purchasing, Authorize the Purchase of a 2011 Horton Rescue Transport Vehicle from the Hallmark Fire Apparatus, Inc., through the Florida’s Sheriff Association Bid #10-09-0907, for a Total Prepaid Price of $239,993
______________________________________________________________________
SUMMARY
Pursuant to Chapter 23, Section 23-108, Hallandale Beach Code of Ordinances Cooperative Purchasing, request authorization to purchase a 2011 Horton Rescue Transport Vehicle from Hallmark Fire Apparatus, Inc. using the Florida’s Sheriff Association Bid #10-09-0907, for a total pre-paid price of $239,993.
===================================================================
FINANCIAL DATA
1. DEPARTMENT: Fire
2. DIVISION: 2250 Fire Equipment Renewal and Replacement
3. FUND: 810 Fire Assessment Program
4. ACCOUNT #: 810-2250-522-6515
5. ACCT. DESCRIPTION: Capital Outlay, Trucks
6. FY BUDGET: FY 2010/2011
7. AMOUNT BUDGETED: $250,000
8. GRANT FUNDS: YES__ NO_X_ AMOUNT $
9. FUND TRANSFER: YES__ NO_X_ AMOUNT $
10. FROM ACCT. #: N/A
11. TO ACCT. #: N/A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A
13. PRICE ANALYSIS: *ATTACHED_x_ ADD'L MAT FDR___ NONE___
===================================================================
BID ITEM DATA
14. DESCRIPTION OF BID ITEM: *2011 Medical Rescue Transport Vehicle
15. SUPPLEMENTAL MATERIAL: ATTACHED___ ADD'L MAT FDR___ NONE___
16. # BID INVITATIONS SENT: N/A
17. # BIDS RECEIVED: N/A
18. # RESPONSIVE BIDS: N/A
19. CURRENT PRICE: * $239,993.00 with prepaid discount
20. CURRENT VENDOR: Hallmark Fire Apparatus, Inc.
21. RECOMMENDED VENDOR: Hallmark Fire Apparatus, Inc.
22. BID AWARD AMOUNT: $243,993.00 (pre-paid discount of $4,000.00) (Attachment 3)
23. COMMENTS *
24. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): N/A
25. ESTIMATED PURCHASE AMOUNT: N/A
26. BID TABULATION ATTACHED: YES___ NO_X_ ADD'L MAT FDR___
27. TERM OF CONTRACT: *Delivery to Hallandale Beach Fire Rescue Department 180 days after apparatus has been ordered. Payment: If prepaid price is not made in advance of the order, the delivery terms stipulate Cash On Delivery (C.O.D.)
28. BID VALID TO: N/A
29. BID PRICE VALID FOR TERM OF CONTRACT: YES__X_ NO___ COMMENTS___
30. WARRANTY PERIOD: Bumper to bumper 2 year/24,000 miles
31. DELIVERY TIME: 180 calendar days after receipt of order
32. STATE CONTRACT: YES_X__ NO___
33. CONTRACT #: Florida’s Sheriff’s Association Bid 10-09-0907 (Attachment 4)
34. CO-OP PURCHASE: YES___ NO_X__
35. AGENCY: Florida Sheriff’s Association
36. EXPECTED LIFE OF ITEM: 10 Years
37. ITEM DEMO'D: YES___ NO_X__
38. REFERENCES CHECKED: YES___ NO___ N/A_X__
39. CONTRACT: ATTACHED_X__ ADD'l MAT FDR___ N/A___
40. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_X__ NO___ N/A___
* See corresponding comments on Attachment 1, 2, 3 & 4 Bid Summary Comments & Photos 1&2
=============================================================
REPORT PREPARED BY: ______________________ _____
Tessa Boudreaux, Administrative Analyst
REVIEWED & SUBMITTED BY: _________________ _________
Daniel P. Sullivan, Fire Chief
Reviewed:
_______________________________ __________
Mark Antonio, City Manager Date
_____Approved _____Disapproved _____Hold for Discussion
Comments:
01/05/11
7A. CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: December 6, 2010
TO: Mark Antonio, City Manager
FROM: Jim Buschman, General Services Director
SUBJECT: An Ordinance of the City of Hallandale Beach, Florida, Granting to Peoples Gas System, a Division of Tampa Electric Company, a Non-Exclusive Gas Franchise for a Period of Fifteen years (15) years and Imposing Provisions and Conditions Relating Thereto (Second Reading) CAD # 010/10
PURPOSE
The City Commission consider and adopt on Second Reading an Ordinance providing to Peoples Gas System, a Division of Tampa Electric Company, a Non-Exclusive Gas Franchise Agreement for a period of Fifteen years.
BACKGROUND
In 1995, the City granted a non-exclusive fifteen (15) year Franchise Agreement (see Attachment 1), from March 17, 1995 through March 16, 2010, to Peoples Gas System, Inc. On March 3, 2010, the City Commission adopted Ordinance No. 2010-05 (see Attachment 2), extending the existing Franchise Agreement pursuant to Article V. Administration, Division 1, Section 5.01, (4)(d), Ordinances and Resolutions of the City of Hallandale Beach Code of Ordinances.
During discussion and adoption of said Ordinance, the City Commission directed staff to conduct further research on the feasibility of extending the services by adding service lines within City limits. Due to high infrastructure and connection costs, which would have had to be borne by the residents receiving the new service, it was determined that it was not feasible to extend the gas lines. Staff was then directed to draft an Ordinance Granting to Peoples Gas System with a fifteen (15) year non-exclusive franchise agreement (see Attachment 4).
On October 6, 2010, the City Commission adopted, on First Reading, the non-exclusive franchise agreement and directed staff to bring back the franchise agreement to include language exempting the City from paying the franchise fee to itself for use of natural gas in any City location (see Attachment 3).
DISCUSSION
No changes were made to the Ordinance from First Reading. The revised franchise agreement contains language as requested by City Commission. The language required has been added to page 6, Section 10, last sentence.
RECOMMENDATION
1. City Commission adopt the attached Ordinance on Second Reading; and
2. Authorize the City Manager to execute the Non- Exclusive Franchise Agreement.
Prepared by: ______________________________
Andrea Lues,
General Services Division Director
Reviewed:
_______________________________ __________
Mark Antonio, City Manager Date
_____Approved _____Disapproved _____Hold for Discussion
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
01/05/11
8A. CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: November 29, 2010
TO: Mark Antonio, City Manager
FROM: Marian McCann-Colliee, Director, Human Services Department
SUBJECT: Ratification of the Martin Luther King, Jr. Humanitarian Award
________________________________________________________________
PURPOSE:
The City Commission ratifies the nominee selection for the 2010 Martin Luther King, Jr. Humanitarian Award recipient.
BACKGROUND:
The Martin Luther King, Jr. (MLK) Humanitarian Award was established in November, 2002. In accordance with Administrative Policy #2026.003/R2 (see attached), the Announcement Letter seeking nominations for the Humanitarian Award was prepared along with the Humanitarian Award Nomination Application on August 10, 2010. Per Administrative Policy, the Award is intended to recognize individuals, groups, committees, and organizations that have promoted unity and harmony within the community. Neither elected officials, Advisory Board members, employees nor the City Manager are eligible for the Humanitarian Award. However, employees may be nominated if their contribution is performed as an individual or as a member of an organization, outside of their regular City of Hallandale Beach job duties. As part of the program, the Human Services Advisory Board annually selects nominees for the MLK Humanitarian Award and recommends the awardee to the City commission. The award recipient will be presented with a plaque at a subsequent Commission Meeting and recognized throughout the year at other special events, such as the Martin Luther King Day events. Individuals that were nominated will also be recognized during a commission meeting.
DISCUSSION
On Monday, October 25, 2010, the Human Services Advisory Board met to review the nomination applications submitted and selected a recipient for the 2010 MLK Humanitarian Award. This year’s nominees are:
Mattie Allen has been a resident of the City of Hallandale Beach since the 1950’s. She is described as a strong, humble, quiet and compassionate woman who is a pillar in the community. Ms. Allen was a nursing assistant providing care to many. Ms. Allen is also considered a neighborhood mother as she is always looking out for the children in addition to raising ten children. She is a faithful member of Ebenezer Baptist Church and served on the Nurses Guild.
Mark and Ruth Chibis are residents of the City of Hallandale Beach. Mrs. Chibis is a Registered Nurse and worked as a Nursing Supervisor for The Baby House in North Miami. She helped care for 20-35 severely handicapped children with respiratory/physical handicaps. Mr. Chibis is a Rabbi and both of them have been to Haiti several times to provide counseling and help the sick and wounded. Their first child in this program is severely paralyzed with cerebral palsy and has recently graduated from high school. They have raised, and are currently raising, kids whose parents are unable to care for them. They find time to give assistance to all who are in need in every way possible.
Bertha James has been a resident of Hallandale for more than 30 years. She was the first African America to own and operate a salon in Hallandale in the 70’s – The Beauty Boutique. Along with other pioneering local business owners, Ms. James started the first of what is now a traditional Martin Luther King Day Celebration at B.F. James Park. She is a member of the Caring and Sharing Ministries at Ebenezer Baptist Church of Hallandale. She helps prepare hot meals that are served to the community on Wednesdays. She continues to donate her time and facilitate for local fundraising.