Chapter 13 Designing Forms and Reports 289
Chapter 13
Designing Forms and Reports
True-False Questions
1. / In general, forms are used to present or collect information on a single item.Answer: True Difficulty: Med Reference: p. 432
2. / The contents of a form or report correspond to the data elements contained in an associated data flow located on a data flow diagram.
Answer: True Difficulty: Med Reference: p. 434
3. / The data on all forms and reports must consist of data elements in data stores and on the E-R data model for the application or else be computed from these data elements.
Answer: True Difficulty: Med Reference: p. 434
4. / Invoices and mailing labels are examples of forms.
Answer: False Difficulty: Med Reference: p. 434
5. / On the Internet, form interaction is the standard method of gathering and displaying information when consumers order products, request product information, or query account status.
Answer: True Difficulty: Med Reference: p. 434
6. / When preparing an initial prototype of a form or report, the structuring and refinement of the requirements requires much input from the end users.
Answer: False Difficulty: Med Reference: p. 435
7. / Often, the initial prototypes of forms and reports are mock screens that are not working modules or systems.
Answer: True Difficulty: Med Reference: p. 435
8. / The major deliverables from the designing forms and reports stage are logic models.
Answer: False Difficulty: Easy Reference: p. 436
9. / Structure charts, flowcharts, and dialogue diagrams are the major deliverables for the designing forms and reports stage.
Answer: False Difficulty: Med Reference: p. 436
10. / Designing usable forms and reports requires your active interaction with users.
Answer: True Difficulty: Easy Reference: p. 439
11. / The purpose of the testing and usability assessment section of a form design specification is to explain to those who will actually develop the final form why this form exists and how it will be used.
Answer: False Difficulty: Med Reference: p. 437
12. / Notifying the user on the last page of a multipaged sequence is a guideline for designing forms and reports.
Answer: True Difficulty: Med Reference: p. 439
13. / Gaining an understanding of the skills of the intended system users and the tasks they will be performing is invaluable when constructing a form or report.
Answer: True Difficulty: Easy Reference: p. 440
14. / Highlighting techniques can be used singularly or in combination, depending upon the level of emphasis desired by the designer.
Answer: True Difficulty: Med Reference: p. 441
15. / Highlighting should be used as often as possible to draw the user away from or to certain information.
Answer: False Difficulty: Med Reference: p. 441
16. / Form designers should use highlighting as often as possible to distinguish the different categories of data.
Answer: False Difficulty: Med Reference: p. 441
17. / Color, intensity, and size differences are methods of highlighting.
Answer: True Difficulty: Med Reference: p. 441
18. / Highlighting methods should be consistently selected and used based upon the level of importance of the emphasized information.
Answer: True Difficulty: Med Reference: p. 442
19. / Generally speaking, highlighting methods appear the same on all output devices.
Answer: False Difficulty: Med Reference: p. 442
20. / In business-related systems, textual output is becoming less important as the text-based applications that use these systems are slowly disappearing.
Answer: False Difficulty: Med Reference: p. 443
21. / Where possible, text should appear in all upper case on forms.
Answer: False Difficulty: Med Reference: p. 443
22. / The guidelines for displaying text include case, spacing, and justification guidelines.
Answer: True Difficulty: Easy Reference: p. 443
23. / When designing textual output, the text’s case should be displayed in mixed upper and lower case.
Answer: True Difficulty: Med Reference: p. 443
24. / When designing textual output, you should use single spacing wherever possible.
Answer: False Difficulty: Med Reference: p. 443
25. / When designing textual output, you should hyphenate words between lines.
Answer: False Difficulty: Med Reference: p. 443
26. / When designing textual output, both the left and right margins should appear justified.
Answer: False Difficulty: Med Reference: p. 443
27. / When displaying textual information, use abbreviations and acronyms as often as possible.
Answer: False Difficulty: Med Reference: p. 443
28. / When using color, printing or conversion to other media, may not easily translate.
Answer: True Difficulty: Med Reference: p. 443
29. / The context and meaning of tables and lists are significantly derived from the format of the information.
Answer: True Difficulty: Med Reference: p. 445
30. / When displaying tables and lists, you should right-justify numeric data and align columns by decimal points or other delimiters.
Answer: True Difficulty: Med Reference: p. 445
31. / When displaying tables and lists, you should break long sequences of alphanumeric data into small groups of three to four characters each.
Answer: True Difficulty: Med Reference: p. 445
32. / Tables are very beneficial for analyzing data changes over time.
Answer: False Difficulty: Med Reference: p. 447
33. / When selecting tables versus graphs, you should use graphs for reading individual values.
Answer: False Difficulty: Med Reference: p. 447
34. / When selecting tables versus graphs, you should use graphs for detecting trends over time.
Answer: True Difficulty: Med Reference: p. 447
35. / When selecting tables versus graphs, you should use tables to forecast activities.
Answer: False Difficulty: Med Reference: p. 447
36. / When selecting tables versus graphs, you should use tables to provide a quick summary of data.
Answer: False Difficulty: Med Reference: p. 447
37. / One of the primary advantages of impact printers is their ability to exactly replicate a screen report on paper.
Answer: False Difficulty: Med Reference: p. 449
38. / Reliability is an overall evaluation of how a system performs in supporting a particular user for a particular task.
Answer: False Difficulty: Med Reference: p. 449
39. / Referencing form and report usability, the consistency guideline means that formatting should be designed with an understanding of the task being performed and the intended user.
Answer: False Difficulty: Med Reference: p. 449
40. / Referencing form and report usability, special symbols, such as decimal places, dollar signs and +/- signs should be used as appropriate.
Answer: True Difficulty: Easy Reference: p. 449
41. / Referencing the general design guidelines for form and report usability, the ease usability factor means that information should be viewed and retrieved in a manner most convenient to the user.
Answer: False Difficulty: Hard Reference: p. 449
42. / When designing forms and reports, issues related to a user’s experience, skills, motivation, education, and personality should not be considered.
Answer: False Difficulty: Med Reference: p. 450
43. / When designing the forms and reports for an Internet-based electronic commerce application, a prototyping design process is most appropriate.
Answer: True Difficulty: Med Reference: p. 451
44. / When designing the layout of Web pages, you should avoid using bleeding-edge technology.
Answer: True Difficulty: Med Reference: p. 452
45. / To avoid the nonstandard use of GUI widgets, make sure that users do not need the latest browsers or plug-ins to view your web site.
Answer: False Difficulty: Hard Reference: p. 452
46. / Nonstandard colors confuse the user and reduce ease of use.
Answer: True Difficulty: Med Reference: p. 452
47. / To avoid outdated information on your web site, you should make sure your site is continuously updated so that users feel that the site is regularly maintained and updated.
Answer: True Difficulty: Med Reference: p. 452
48. / Fixed-formatted text processing refers to the use of small simple images to allow a Web page to more quickly be displayed.
Answer: False Difficulty: Med Reference: p. 452
49. / XML icons are templates that display and process common attributes of higher-level, more abstract items.
Answer: False Difficulty: Med Reference: p. 453
50. / One key to designing quality business processes is the delivery of the right information to the right people, in the right format, at the right time.
Answer: True Difficulty: Easy Reference: p. 453
Multiple Choice Questions
51. / Presenting or collecting information on a single item is the purpose of a:a. diagram
b. form
c. report
d. none of the above
Answer: b Difficulty: Med Reference: p. 432
52. / The type of document that is used to convey information on a collection of items is a:
a. report
b. diagram
c. letter
d. form
Answer: a Difficulty: Med Reference: p. 432
53. / Which of the following is not a true statement?
a. Forms and reports are integrally related to various diagrams developed during requirements structuring.
b. Every input form will be associated with a data flow leaving a process on a DFD.
c. The contents of a form or report correspond to the data elements contained in an associated data flow.
d. The data on all forms and reports must be data elements in data stores and on the E-R data model for the application, or must be computed from these data elements.
Answer: b Difficulty: Med Reference: p. 434
54. / A class registration sheet is an example of a:
a. report
b. diagram
c. memo
d. form
Answer: d Difficulty: Med Reference: p. 434
55. / Which of the following is not a true statement concerning forms?
a. Most forms have a stylized format and are usually not in a simple row and column format.
b. Forms may be displayed on a video display and may be used for data display or data entry.
c. Forms are used to convey information on a collection of items.
d. Every output form will be a data flow produced by a process on a DFD.
Answer: c Difficulty: Med Reference: p. 434
56. / A business document that contains some predefined data and may include some areas where additional data are to be filled in best describes a:
a. report
b. diagram
c. memo
d. form
Answer: d Difficulty: Med Reference: p. 434
57. / A passive document that contains only predefined data best describes a:
a. report
b. diagram
c. form
d. none of the above
Answer: a Difficulty: Med Reference: p. 434
58. / Which of the following is a true statement?
a. An employee application is an example of a report.
b. Reports are only for reading and often contain data about multiple unrelated records in a computer file.
c. Reports are used to convey information on a single item.
d. Generally, reports are only printed on paper.
Answer: b Difficulty: Med Reference: p. 434
59. / A pie chart of population by age categories is an example of:
a. a statistical chart
b. a report
c. a form
d. regression analysis
Answer: b Difficulty: Med Reference: p. 434
60. / Which of the following is a report?
a. employment application
b. class registration sheet
c. product order form
d. invoice
Answer: d Difficulty: Med Reference: p. 434
61. / When designing forms and reports, the first activity is to:
a. gain an understanding of the intended user and task objectives by collecting initial requirements during requirements determination
b. structure and refine the requirements independent from the users
c. ask users to review and refine prototypes of the form or report
d. structure and refine the requirements with the users
Answer: a Difficulty: Med Reference: p. 434
62. / Which of the following is a fundamental question to ask when designing forms and reports?
a. Who will use the form or report?
b. What is the purpose of the form or report?
c. Where does the form or report need to be delivered and used?
d. all of the above
Answer: d Difficulty: Easy Reference: p. 435
63. / The focus placed on forms and reports during logical design is on:
a. the content and layout design of the forms and reports
b. identifying how specific forms or reports should be implemented
c. identifying the content, layout design, and implementation method
d. none of the above
Answer: a Difficulty: Med Reference: p. 435
64. / In the case of designing forms and reports, the major deliverables are:
a. the design specifications
b. an updated baseline project plan and updated statement of work
c. entity-relationship diagrams
d. the implemented forms and reports
Answer: a Difficulty: Med Reference: pp. 436-437
65. / Which of the following is a design specification section?
a. management issues
b. system description
c. testing and usability assessment
d. feasibility assessment
Answer: c Difficulty: Med Reference: p. 437
66. / The section of a design specification that explains to those who will actually develop the final form why this form exists and how it will be used is called:
a. testing and usability assessment
b. rationale and benefit
c. narrative overview
d. usage and application
Answer: c Difficulty: Med Reference: p. 437
67. / If a form is delivered on a visual display terminal, which design specification section would describe the capabilities of this device?
a. sample design