BOARD MEETING – FALL SEMINAR-EMBASSY SUITES, DUBLIN, OH

SEPTEMBER 21, 2011

President Clyde Bellinger called the meeting to order at 7:00 p.m.

ATTENDEES:

Clyde Bellinger, President, Coldwater Angie Zeleznik, Vice President, Independence

Marcia Soos, Treasurer, Shadyside Janice Speicher, Secretary, Dublin

Molly Schwartz, CE rep, Pickerington June Allison, SW rep, Yellow Springs

Katie Enovitch, NE rep, Newburgh Hts.

Joyce Remec, Educ. Committee Chair, Richfield

OLD BUSINESS:

Secretary Janice Speicher presented the board meeting minutes from the spring conference dated April 27, 2011. Angie Zeleznik asked that background information be added to the meeting minutes regarding the motion that was passed to destroy old records. Janice stated as defined by ORC 149, our records do not fall under the requirements to notify the Ohio Historical Society prior to destruction. We do not have a retention schedule or records commission, and we are not a public entity such as a state, municipality, township, county, school district or library. Molly Schwartz motioned to approve the meeting minutes with a second from Joyce Remec. The minutes were approved.

Treasurer Marcia Soos presented the treasurer’s report dated September 22, 2011 with an ending balance of $34,509.51. There is a correction to the education committee balance. The northeast area donated $1000.00 towards that fund, so the balance should read $3,718.38 instead of $2,718.38.

Marcia received a request to reimburse the host of the education committee meetings for refreshments for the members. After discussion, June Allison motioned to reimburse refreshments from the education committee fund. Molly seconded the motion. The motion carried.

Marcia mentioned the association sent a contribution of $100.00 for the passing of Robert Sorrell. This was in lieu of flowers, as the family has established a college fund for his children.

Marcia stated she has received a request for a refund of conference registration beyond the time guidelines. After further discussion, Angie Zeleznik motioned to rescind the past policy and to allow refunds. Katie Enovitch seconded the motion. The motion carried. Marcia will make individual refunds without specific board approval, but will inform the board at the meetings.

Katie Enovitch motioned to refund Joyce Shaw from Doylestown and the other clerk involved for a past conference registration. Joyce Remec seconded the motion. The motion carried.

June Allison motioned to approve the treasurer’s report with a second from Katie Enovitch. The report was approved.

NEW BUSINESS:

Joyce Remec discussed the spring 2012 Kent State conference. We have a contract signed with the Beechwood Embassy Suites for the dates of April 25 through April 27, 2012. After lengthy discussion, the board decided to hold a special meeting next month to discuss options for the spring conference sponsor. This meeting is scheduled for Friday, October 28, 2011 at 10:00 a.m. at the Dublin Justice Center, 6565 Commerce Parkway, Dublin, OH 43017.

The board discussed different activities we could have at the conferences. Angie Zeleznik motioned to fund program enhancement from the funds the vendors pay the association for conference space. Janice Speicher seconded the motion. The motion carried.

Katie Enovitch gave an update from the nomination committee. The 2012-2013 slate of officers is prepared and will be presented at tomorrow’s business meeting. Just as a note, Nancy Orahoske substituted for Janeen Mullin on the committee.

Linda Lutts will cover legislative changes Friday as part of the conference.

Molly Schwartz and Marcia Soos will run the registration table tomorrow.

Marcia Soos motioned to adjourn the meeting with a second from Molly Schwartz. The board adjourned at 8:35 p.m. and the members prepared conference packets.

Respectfully submitted,

Janice Speicher

Secretary