Updated 9/20/11 by Jocelyn Rojeck
Build a Major Map
Table of Contents…2
Contact…3
Application URL…3
Workflow/Permissions…3-4
Settings…4-6
How to View Major Maps…6-11
Add a Course Requirement…12-21
Sequencing (Term View)…21-22
Ordering of Courses in Terms…23
GPA Requirements…23-25
Milestone Requirements…26-28
Term Notes…28-29
General Studies Requirement Examples…30-36
Unapproved Courses…36-39
Electives…39-43
Second Language Requirements…43-46
Tracks or Group Requirements…46-50
Completion Check Requirements…50-52
Prerequisite Check…52-53
Hidden Courses…53-54
Track Changes…55
Create a Proposed Major Map…56
Barbara Sowden
Jocelyn Rojeck
Web Location: https://webapp4.asu.edu/roadmaps ***USE FIREFOX BROWSER***
You will need to log in with your asurite. Please e-mail your college coordinator or Jennifer Malerich to request access to the application.
Upon logging in, the home screen will display ASU’s colleges, along with five columns that keep an up-to-date count of where major maps are in the workflow. If your college decides to give advisors access at a department level, the first column (Department Review) is where every major map will start at the beginning of the annual review cycle. If your college decides to give advisors access at the college level, then the second column (College Review) is where every major map will begin its review. The “Change” link next to the catalog year is how you can change which catalog year you are viewing.
Eg. In the above image, it shows that W. P. Carey has 18 major maps created and currently being reviewed at the college level.
This application has four levels of access: Department, College, Provost and DARS.
If you have Department level access, you will be able to view any major map in any college, but you may only edit the major maps within your department, in your college. Once you have reviewed and edited your major maps for the upcoming academic year, you will submit your maps to the college level for review.
If you have College level access, you will be able to view any major map, but only the ability to edit the major maps within your college. Once a major map is in the college review stage, you will review and then submit to the Provost Office.
The Provost level will be able to see any major map and review them once they are submitted to the Provost review stage. Once the major map is approved by the Provost Office, they will submit it to DARS to review.
If you have DARS level access, you will only be able to view the major maps and review their content for your system, and there is no access for editing. Once the DARS team is done reviewing the contents of the major map, they will submit it to be Complete and then the review cycle will be complete.
On the home page, in the top right corner of the screen, there is a Settings link. Here you will be able to do a variety of things, depending on your level of access.
Settings
Copy tab. Here you will be able to copy a major map to a different major map, by academic plan code. This will be used frequently for majors that have a BA and a BS, since most of the data will be the same.
Notes tab. Here is where you will enter the notes that you would like appear at the end of the major map, as they do on the old pdfs. If you have department access, you will be able to create notes on the major level, for the majors within your department. If you have college access, you will be able to create a college level note that will display on all major maps within your college, as well as the ability to add notes on any individual major maps within your college. There are two areas where the notes will be displayed, directly under the legend, in the order of 1. University-wide notes 2. College-wide notes 3. Major-specific notes. The other option for notes is regarding a major’s tracks or groups. This will be displayed directly above the track/group course list(s), and to be used for any specific directions for the tracks or groups.
Recall tab. This is where College and Provost can approve or deny requests to recall maps that are locked and in their workflow. A College can also request the recall of every map within their college in one step, if for example they wanted to change a core requirement that is one all or most of the major maps. Dept or DARS do not have this tab.
Permissions tab. Permissions tab is where you can request access and/or approve access that has been requested. What you are able to do in this tab depends on your level of permissions. For example, if you have DARS permissions, this is the only tab you will see in Settings and the only function in this tab is the ability to request an asurite to be given DARS access. If you have department level access, you won’t have a permissions tab at all. If you have College level access, you can 1. give someone department level access within your college, 2. request college level access for another asurite and 3. see who else has college and department level access within your college. Provost level access can 1. give someone DARS, College or Provost level access, 2. approve college or DARS level requested access and 3. see everyone who has any level of access in the application.
Legend Values tab. There are two different fields you can update in the legend, if you have college access. The major GPA and total hours at ASU can be changed, for the entire college, for a department within a college or just done specific major. The Provost level can update the Cumulative GPA, the Hrs Resident Credit for Academic Recognition and the Total Community College Hrs. The Total Hours and Total UD (Upper Division) Hours are calculated from the data in the major map.
ß Legend displayed at the bottom of major maps.
How to view and edit major maps.
Click on your college. Ex: College of Technology and Innovation. The next page will display all of the active major maps in the college you chose. (See below)
The major map column displays the title of the major map, along with the academic plan code and department code. The second column is the status of the major map, if correlates with where the major map is in the review process. ‘Empty’, means that the major map has not been created yet. College Review means that the major map is currently being review by the college. The status can also be, Department Review, Provost Review, DARS Review or Complete, depending on where the major map is in the review cycle. The College Review column is where you perform an action to the major map (if you have college access.)
The lock symbols are two different colors, gray means that you, personally, have locked this major map to edit it. The red lock means that someone else has locked that major map for editing.
If you were to click on Create, it would bring up an empty check sheet, where you would create the course requirements for this major. (see image below for a sample of an empty check sheet.)
In the above example, you can see that the check sheet is divided up into three sections: University Requirements, Major Requirements and Electives. Within University Requirements, the categories are already created for you. “Literacy and Critical Inquiry (L)” is an example of a category. It is under a category, that you add specific requirements. English composition and first-year seminar are also pre-populated. Within Major Requirements and Electives sections, you can create your own categories; however you prefer to organize the course requirements.
Below the Electives section, we have the notes area for notes that are University-wide, College-wide, Departmental or major map specific, the legends for ASU requirements and general studies, and below that, you see red text, which is actually validation on this particular major map. Since we have an empty major map, you can see that this major is missing all of the general studies requirements, as well as the minimum required upper division credit hours and the minimum total credit hours for a major.
Before you are able to start adding requirements or editing, the major map will ask you to “lock” it. This ensures that when you are in the major map, no one else can also be in there making any changes. You can lock a major map 2 different ways, 1. click anywhere in the page and a pop will come up asking you to click Ok to lock the major map or 2. in the top right corner of the page, there is a link called Lock Major Map, which will lock the map once you click on it.
If we were to go back to the list of majors in a college, and you were to click Review for a major that is already created, you would review the major map course requirements and its term sequencing.
(Check sheet full of major requirements)
What you see above is most of the Major Requirements section for the Computer Systems (Embedded Systems Technology) (BS) degree.
The diamond shaped icon symbolizes a critical requirement, per eadvisor. The check sheet is also where you can add, delete or edit current requirements. To edit a requirement, click on the text of the requirement, and then choose edit. To delete a requirement, either click on the text of the requirement and choose delete, or hover over the gray “x” to the left of the requirement, when it turns red, click to delete. To add a requirement, click the gold button that says “course” under the category that you would like to add a requirement to.
The second and third columns represent the credit hours for that requirement, and the minimum grade if required.
(Sequencing view of check sheet and terms)
When a major map is newly created, the 8 terms on the right will be empty. You will take the requirements you created in the check sheet (now displayed in the left column) and drag them to the appropriate term for the major map. You can also right click on the requirement in the left, and then click the term you would like the requirement added to.
Adding course requirements
Create a category, if there isn’t already one. We don’t want to add requirements without a category. Think about how you would like the check sheet to display to make sense for the student. It may be as simple as creating a Major Requirements category under the Major Requirements section. Or you can divide it up more than that, for example W. P. Carey has Business Core courses that every student takes.
Click on the Category button under the section you want to add, the form will pop up:
Choose a category in the drop down if there is already one that fits for you. If there isn’t one you want to use, click Create a new Category and you will get a new text field box:
Type in what you want the category to be called and click the BIG submit button on the right. This will then automatically add your new category to the bottom of the drop down menu and you can choose it there. If you make an error on your category, for example spelling, choose it from the drop down and then click Edit an Existing Category. This will bring up the text box again for you to make the changes in. NOTE: If you edit an existing category – it will update that category EVERYWHERE it is used in the application. So don’t change around the words of an existing one if it is not yours, another college may be using it. (Obviously if you spot a spelling mistake, fix it, but if you’re changing it to something totally different, you may upset someone else using that category.)
Create a requirement. Now that you have a category, it’s time to add requirements to it.
Let’s add Term Two’s courses from the Computer Information Systems degree in W. P. Carey.
Choose Course under the Major Requirements category, because ACC 231 is a major requirement.
The course requirement form:
Tells you at the top, what you are doing (Add Course Requirement) and where you are adding it (to Major Requirements)
Requirement Type: This drop down has the types of course requirements you can add. By choosing a different option in the drop down, it will update the fields of the form to reflect that. Our first course in Term Two is ACC 231: Uses of Accounting Information I. This is a single course, so we use this form. The course form always comes up as Single Course by default.
Course: This is where you add the subject, ACC and the course number, 231. The application pulls directly from the course catalog. So once I put in ACC 231, the Units field becomes populated and the course titles shows up without having to enter it.
Now I can choose a Min Grade, if there is one. In this case, they want you to have a grade of C. So I choose C from the drop down AND it is shaded on the major map, indicating that this is a critical requirement, so I check the Critical box.
In the light gray box at the bottom, you will be able to see a preview of what the requirement will look like on the check sheet. This way you can make sure it’s correct, before submitting it. Once it’s submitted, it will look like this on the check sheet. Critical icon, Course title, Unit hours and Minimum grade are all there.
Next is ECN 211 or ECN 212. This is a multiple requirement. Click course, under the Major Requirements category again, but this time, choose from the drop down in the form Multiple Course.
Now we can enter both classes, the same way we would for a single course. Enter ECN 211, then click the OR button. (The AND button will explain later, but can be used for creating requirements like a lecture and lab.)
Clicking “OR” will bring up the fields to add your next course, in this case, ECN 212.