H11- 061 – Procedure

November 2, 2011

TO: / Area Agency on Aging (AAA) Directors
FROM: / Bill Moss, Director, Home and Community Services Division
SUBJECT: /
Title V Senior Community Service Employment Program (SCSEP) Updates
Purpose: / To distribute program updates and the revised WA State SCSEP Desk Manual to Title V subgrantees.
Background: / As part of the Program Year 2011 Title V grant renewal process, all Title V grantees were required to provide the Department of Labor (DOL) with updates to their termination and grievance policies to ensure that all policies meet the statutes as released in 2010 in the SCSEP Final Rule. This resulted in slight changes to the WA State termination and grievance policies. These changes, along with recent policy issued regarding Individual Durational Limits (see MB H11-020), prompted updates to be made to the WA State Desk Manual.
What’s new, changed, or
Clarified / The following WA State SCSEP have been approved by the Department of Labor and are included in the revised Desk Manual update:
·  Termination Policy (see attachment)
·  Grievance procedure information (see attachment). Each subgrantee must follow the procedures as defined in the AAA Policy and Procedure manual to ensure that their internal policy meets the same minimum standards.
In addition, the following sections have been updated in the Desk Manual:
·  Contact Information for SCSEP staff
·  Individual Durational Limit policy and waiver information
·  The sample On-the-Job Experience (OJE) contract has been updated to meet Final Rule statute (attached)
·  References to previous outdated performance measures have been removed
·  Modifications to Section 10.2 Fringe Benefits to meet Final Rule regulations.
ACTION: / ·  All current participants must be provided a written copy of the Termination Policy within 30 days of final issuance of this MB (attached). All new participants must receive a copy at the time of enrollment.
·  Each subgrantee must ensure that their grievance policy meets the standards outlined. Grievance policies must be provided to clients at the time of enrollment.
·  Replace the previous version of WA State Desk Manual with the revised manual.
Related
REFERENCES: / The SCSEP Final Rule
ATTACHMENTS: / Title V Termination Policy: Title V Grievance Procedures:
Sample OJE Contract: WA State SCSEP Desk Manual:
CONTACT: / Debbie Blackner, SCSEP Program Manager
(360) 725-2557

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