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Appendix D: Technical Inventory Worksheet

The technology inventory is a tool used to help states track the current state of their information sharing environment. These inventories enable states to document their current data layers, hardware, software, and systems in one place. Once complete, the PST can compare the inventory against the operational requirements and the process maps to analyze the gaps between each state’s current and desired end states. Armed with this information, the PST will be able to advise state TWG members on a specific technology acquisition or development strategy.

Members of the state Technology Working Group should complete the below inventories to the best of their ability. This information will improve the PST’s understanding of each state’s current information, thereby increasing the states chances of successfully realizing its future system.

The worksheets below were created to help states easily document their technology inventories. Please add as many rows as necessary to fully document your inventory. This will allow the PST to provide these same inventories in an Excel format to any state who requests one.

WS Purpose

The purpose of the worksheet is to:

·  Document states current data layers, hardware, software and systems inventories

·  Baseline states current information sharing capability

·  Compare the current capability against the desired end state and help the PST make customized suggestions

Outcome

States will have complete inventories of their current information sharing capabilities, and will be able to identify which adjustments will most efficiently achieve their desired end state.


Inventories

Systems Inventory

System / Agency / Use / Users / Hardware / Software
Example WebEOC / VDEM / VEOC Crisis Management/ Local sitrep and RFA submittal. / VEOC Staff/ESF's / Dell 5T / WebEOC 7.1
Example WebEOC / Chesapeake Va / Local EOC Crisis Management / Local EOC staff
Example VIPER / VDEM / Statewide Situational Awareness / Governors Office, VEOC Staff/ESF's and Local EM's / ArcGIS Server 9.4 Adv

Available Data Inventory

Category / Description / Source / Data Type / Update Period / Format or URL
Example Earthquakes / Recent Earthquakes / USGS / KMZ / Unknown / http://earthquake.usgs.gov/eqcenter/catalogs/
Example Fires / MODIS Active Fire Mapping Program / USFS / ZIP - Shapefile / 1 Hour / http://activefiremaps.fs.fed.us/gisdata.php
Example Flooding / AHPS NWS Observed River Conditions / NWS / KMZ / 15 Minutes / http://www.weather.gov/ahps/worldfiles/ahps_national_obs.kmz

Facilities Inventory

Sector / Link / Description / Resource Type / Source
Example - Chemical / ACRES - Brownfields Properties / Downloadable Dataset / USEPA
Example - Communications / Emergency Alert System (EAS) / Program Contact / VDEM
Example - Education / Colleges & Universities / Facilities Listing / SCHEV

Plans and Procedures

Plan / Layer Name / Data Source / URL
Example- Radiological Emergency Response Plan / RERP Locality Address Points / VDEM / Contact VDEM GIS / Radiological Planning Branch
Example - Hazardous Materials / Regional Hazardous Materials Officers / VDEM / Contact VDEM GIS / Technological Hazards Division
Example - Flooding / Repetitive Loss Properties / VDEM / Contact VDEM GIS / Mitigation Division

Hazard Data Inventory

Hazard / Description / Source / URL
Example – Earthquakes / Global Significant Earthquake Database / NGDC / http://www.ngdc.noaa.gov/nndc/struts/form?t=101650&s=1&d=1
Example – Flood / National Flood Hazard Layer (Combined DFIRMs) / FEMA / http://msc.fema.gov/
Example – Landslides / Costly Events / USGS / http://www.nationalatlas.gov/mld/landslx.html

Basemap Data Inventory

Source / URL
Example - ESRI ArcGIS Online - Standard (Free) Services / http://www.esri.com/software/arcgis/arcgisonline/std_map_services.html
Example - 2008 National Agriculture Imagery Program (NAIP) / http://gismaps.virginia.gov/NAIP/
Example - VBMP 2009 Imagery / Contact VGIN

Additional Comments

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