General statement 11/012

All will work together for the betterment of Papillon Haven Rescue

· MANAGEMENT TEAM

Directors: financial; medical; archival records, all areas of ultimate responsibility are for the Directors.

Advisory Board: advises the Directors on issues within and outside of PapHaven.

· PROJECTS

Librarian – Amy Fretz - Collects educational materials, books, magazines related to the Papillon breed plus general training and health issues. These are available for check out to the members.

Newsletter – Nora Lenahan - Editor

Events/Creative – Liddy-ann Everett

Special WEBSITE Projects:

Pet Finder web – Anita Cornell & Pat Ebaugh

Media Coordinator – Kelly Carpenter

seek suitable websites to link our PHR site and web searches to benefit our cause

Café Press –Mary Fournier; Mission Fish eBay – Berdine Martin

Rainbow Bridge – Bonnie Bias

Happy Tails – Leslie Barnett & Davin Lewis

Happy Tales – Leslie Barnett & Davin Lewis

PapHaven Yahoo List – Ann Paynter

Shopping Mall Manager – (on leave) Stephanie Sherwin monitors the Mall

and takes inquiries and orders – coordinates sales with members with

merchandise and shipping to purchaser. (web work – Jan)

Blankie and Foster Balls – Pat Schmidt, Amy Fretz, Liddy-Ann Everett, & Donna Witt

PapMingle – Liddy-ann Everett

Zazzle: Liddy-ann Everett

· Fund Raising -- Rita Charvat (Jan Jorolan & Donna Moore) Nora Lenahan, Linda Ecklund, Amy Fretz, Andy Watson, Stephanie Sherwin; Sally Waite

Grants and Grant writing -- Robert Foulk

Spring & Fall Auction: Amy Fretz & Annie Paynter

(Linda & Greg Ecklund on leave)

Westminster Games – Debora Switzer (Jan Jorolan)

Quilt (or other) Raffles - NEED

· Admin Site Monitor and Support - Diane Holt & Jan Jorolan

Enters new IN-COMING and completes FINAL records (send pictures to Jan)

Keeps DOG LOG (Intake Log) – Legal list of all rescues in our group and their disposition

Dog Log Name Keeper: Diane Holt

· Adoption - Andy Watson

Receive and process Applications for Adoption. Answer prospective adopters' questions or direct to proper person. Work with Foster Home Coordinator to complete the cycle.

Monitor the Adoption webpage for up-to-date status of each rescue.

References - Sharon McGowan

MatchMaker: Pat Schmidt

Adoption Announcements: Andy Watson and Foster Moms/Dads

New Foster Home List: from Andy Watson to Pat Ebaugh

DNA – (Foster Coordinator/Adoption Coordinator): Kathy Norton (Jan Jorolan) review regularly the National Do Not Adopt databank and post to the membership any person deemed not fit for adoption.

Post Adoption Liaison – Ginger Heard

Will do a follow-up interview with the Adopter at about one month; three months and one year to see how the Rescue Pap is adjusting to the new Forever Family.

· Finance – Donna Moore

Accounting; funds acquisition; banking; reporting; fund raising.

Virtual Foster site: Needed (Jan Jorolan) Tracking donations for specific paps and

providing update to subscribers.

PHR Coordinator: Sharon McGowan Communications, Team building, Education; Communicating with RTLs about new and/or needed information for each Region or for Education updates; Assisting RTLs with Region problems; Foster Home UPDATES; Backup for vacant positions .

· Foster Home Team Leader – Pat Ebaugh

Maintain contact with all Foster Homes. Help with fostering issues, compliance with guidelines and policies, continuing education, training and mentoring, and fostering Goals. Work with In-Take & Placement Leaders in placing incoming Paps in proper and/or available foster homes. Assist Adoption Team Leader in Receiving/processing Foster Home Applications. Works with Foster Homes in making Adoption decisions. Notify Adoption Coordinator when a rescue deemed ready for Adoption.

Meds Manager: Toni Johnson – (default Jan Jorolan)

Education: Debora Switzer

Micro-Chip: Ann Paynter

Behaviorist Assistance - Pat Schmidt & Francesca Alfino

· In-Take - Diane Holt

Initiating rescue. Monitor Pet Finder and known posting sites.

Intake of rescued doggies. Assists Foster Home Coordinator in placing in foster home. Extensive networking with other rescue groups/shelters and/or transporting groups. Works with Adoption Coordinator, Region Team Leaders, Foster Coordinator.

Info Gathering: Joyce Chapman

In-Take Support - NEED Assist in or Coordinate Transporting of In-Take Paps with In-Take Leader; Assist in moving foster paps when needed.

PINs Archive: Tina Bergstrom

· Transportation – Lynn Grenier & OTRA

Net work with other Transporting Groups for national contacts.

"Run & map" (coordinate) and monitor a rescue transport.

Crate Librarian: Joyce Chapman

Keep Log of all CRATES for transporting. Try to anticipate where next In-Take need will be and get them there. We require our Paps be crated during transports.

· Medical - 3 rotating DVM advisors reporting back to Directors.

Directors have the responsibility for: Interfaces with veterinary clinics and hospitals, maintains medical records/reports, advises on the health and well-being of our rescues. Keeps the membership up to date on medical advisories, etc. Working with Foster Team Leader and Foster Mom/Dads with health issues and providing preventatives. All medical records are due to Jan Jorolan immediately upon treatment or evaluation.

· Operations – Jan Jorolan

Oversight of the organization, documentation and development.

· Webmaster – Tami Jones

Design and maintain our website.

Keep Organization Officers posted on any dead lines for domain, or web subscriptions.

· Volunteer Sunsine Committee - Gail O’Connor NEED MORE

Sunshine – NEED Communicates with the membership. WELCOME newcomers - Social amenities -- reminder to PHR Yahoo Group list for members to enter birthday dates on yahoo list calendar. Cards (electronic) to members when needed. Correspondence - Thank You notes, etc.

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REGIONS:

Region Team Leaders will be the leader for their Region. Establish a communications network with the members in their respective region and stay in close contact. Recruit other members and/or potential foster homes. Organize and lead a rescue within the region in conjunction with the In-Take and Placement Team Leader. Implement action to coordinate with other regions and/or other Team Leaders as needed. Be knowledgeable of PHR Guidelines, Procedures, Policies and processes. Collect applications and other data. Distribute educational/training and other printed materials. Conduct and/or assist with coordinating Home Visits. Meet with other Team Leaders monthly (or as called). Process New Volunteer Applications. Deposit PapHaven General Representative Applications and Volunteer Applications in designated archive sites.

Region Team Leader Coordinator:

Region 1: WA; MT; OR; ID – Terry McGowan

Region 2: TX -- Sharon McGowan (AZ)

Region 3: NE; KS; OK -- Kristen Goering (IA)

Region 4: MO; AR; LA; MS; W. TN -- default Jan Jorolan (Lisa Butler on leave)

Region 5: WI; IL; IN; MI; KY; OH -- Pat Schmidt

Region 6: VA; WV; PA; MD; DE; NJ -- Lynn Grenier - Linda Wishart

Region 7: NY; CT; RI; MA; NH; VT; ME -- Chris Carlson

Region 8: E. TN; NC; SC; GA; AL; FL -- Catherine Parrish

Region 9: ND; SD; MN; IA -- Nancy Sundberg

Region 10: CA; NV -- Lucille Collura

Region 11: CO; UT; WY; AZ -- Pat Ebaugh (AZ)

Region 12: NM - Greg & Beth Connors

(all non-filled Regions default back to Jan Jorolan)

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Board of Directors

Jan Jorolan

Jim Watson

Donna Moore

Advisory Members

Andy Watson

Bob Foulk

Linda Fleisch

Rita Charvat

Pat Schmidt

Josh Ray