9Th & Mckenzie Standing Motions
9th & McKenzie Standing Motions
This is aFINAL COPYof the revised Standing Motions as proposed by committee in April
of 2005, as approved by the Group Conscience in May of 2005, as modified by the June 2005
Group Conscience, and as finally confirmed at the July 2005 Group Conscience. This set of
motions brings current 17 years of Group Conscience history to provide reasonable guidelines
for our group. These motions were approved at consecutive Group Conscience meetings by
more than a two-thirds majority vote.
One significant item is the procedure by which a motion becomes permanent (see motion #1001).
This motion reflects the AA Concept that decisions affecting the group or AA as a whole should
be made only if a substantive majority is in favor of the decision; and that only a well informed
group conscience should make important decisions.
The attachedMeeting Chairperson Guidelines were also proposed by committee and
approved by the Group Conscience in May of 2005.
CONTENTS
- Standing Motions
$ - BUDGETS
$ - MONEY & FINANCE
$ - PRUDENT RESERVE
ALKATHON
ANIMALS
CARDS & CRIBBAGE
GROUP CONSCIENCE
GROUP MISCELLANEOUS
LEASE
LITERATURE
MAINTENANCE
MEETINGS
SMOKING
TRUSTED SERVANTS
- Meeting Chairperson Guidelines
$-BUDGETS
ID#Motion
994Building maintenance fund budget is $350 per month
995Petty cash fund limit is $400, to be used for small expenditures
996Literature inventory limit is $1000, to include all AA approved literature (does not include coins or
Grapevine magazines)
$-MONEY & FINANCE
ID#Motion
933TO HAVE 2 PEOPLE ON AN AUDIT COMMITTEE FOR PREVIOUS YEAR TO REPORT NLT 90 DAYS AFTER THE ELECTIONS. FRIENDLY AMENDMENT TO REPORT NLT BY 3RD GC AFTER ELECTIONS
997Reimburse Trusted Servants for Group Conscience approved AA related expenses if receipt is submitted to Treasurer
9982 signatures on checks required. Those authorized on the checking account are Treasurer, Assistant
Treasurers, and Group Co-Chair
1000The groups total cash assets including the Prudent Reserve account will not exceed three month's
average expenses. Excess amounts will be donated up-line as a 60/30/10 split (60% to District, 30%
to GSO, and 10% to Area); or as determined by the group.
$-PRUDENT RESERVE
ID#Motion
999A prudent reserve of two months average expenses will be maintained in savings. This amount will be
determined by the Treasurer and approved each year by the group.
ALKATHON
ID#Motion
411REMIND CHAIRPERSONS TO PASS 7TH TRADITION DURING ALKATHON.
566WE HAVE A SIGN UP LIST FOR MEETINGS DURING ALKATHON
984To allow anyone with 30 days sobriety to chair meetings during Alkathons
ANIMALS
ID#Motion
762CHAIR PEOPLE ANNOUNCE THAT ACCORDING TO GROUP CONSCIENCE NO ANIMALS ALLOWED IN
BUILDING OR ON PROPERTY--SERVICE ANIMALS ALLOWED PER ADA.
CARDS & CRIBBAGE
ID#Motion
942TO ALLOW CARD PLAYING TO 10 MIN BEFORE THE MTG STARTS & FROM CLOSE OF THE MTG TO 10
MIN BEFORE THE HALL CLOSES. THIS WOULD ALLOW TIME FOR SET UP & CLEAN UP.
GROUP CONSCIENCE
ID#Motion
467OUT OF COURTESY HAVE GROUP CONSCIENCE END AT 5:30 SO NOT AS TO RUN INTO 6:00 MEETING.
1001For any motion to become a Standing Motion (permanent), it must first be approved by a 2/3 majority
vote at group conscience, then be posted for 30 days, and then receive a 2/3 majority vote of approval at the next consecutive group conscience.
1007Motions must be submitted in writing to the Secretary within 30 minutes after the group conscience start time. Motions submitted in writing after that time will be considered only as time allows, at the discretion of the Group Chair.
GROUP MISCELLANEOUS
ID#Motion
137GROUP INVENTORY TO BE HELD ONCE A YEAR AT MINIMUM CALLED AND HELD AT THE DISCRETION OF THE GSR AND OTHER TRUSTED SERVANTS
259GSR TO FIND FACILITATOR FOR GRP. INVENTORY.
919TO ESTABLISH A GROUP MEMBERSHIP ROSTER WITH NAMES & B'DAYS OF GROUP MEMBERS FOR
PURPOSES OF B'DAY COIN INVENTORY & STATISTICS REPORTING TO GSO
LEASE
ID#Motion
252ANYTHING DEALING WITH THE HALL SHOULD HAVE LANDLORDS SIGNATURE ON ALL CONTRACTS.
661IF THERE ARE ANY CHANGES TO THE LEASE IT BE BROUGHT BACK TO THE GROUP FOR RATIFICATION.
LITERATURE
ID#Motion
4069TH & MAC PURCHASE ALL LITERATURE POSSIBLE FROM THE DISTRICT LITERATURE CLOSET.
916TO NOT GIVE AWAY BOOKS AS A GROUP (OK FOR INDIVIDUALS TO PURCHASE AND GIVE AWAY)
1002Literature is to be sold at "list" price (retail price with no discount), even if the group receives a
discounted purchase price for literature
MAINTENANCE
ID#Motion
308POST LIST FOR MAINTENANCE ON CLIPBOARD IN BACK OF HALL.
MEETINGS
ID#Motion
210COURT SLIPS SIGNING IS UP TO CHAIRPERSON'S DISCRETION.
353RESERVE LAST FRIDAY OF THE MONTH MTG. FOR ANNUAL MEMBERS B-DAYS ONLY, ANNUAL B-DAY
PEOPLE BE ALLOWED TO TALK; THEN THE CHAIRPERSON TO RECOGNIZE THE MONTHLY B-DAYS
413THAT CHAIRPERSON BE RESPONSIBLE TO BE HERE 1/2 HR. BEFORE AND LEAVE 1/2 HR. AFTER AND BE SURE THAT ALL PEOPLE ARE OUT OF THE HALL.
934TO HAVE SPECIAL MEETINGS SCHEDULED SO THAT THEY DO NOT CANCEL REGULAR SCHEDULED AA
MEETINGS
939TO ISSUE CERTIFICATES FOR SPEAKERS AT SPEAKER MEETINGS
1003Meeting chairpersons have the authority to stop a person talking off the subject or going over the allotted time (as determined by the chairperson)
1004Meetings in the main meeting hall should use only AA literature. Other types of meetings should be held in the back room.
1006To be a meeting chairperson, you must have 6 months sobriety, read & understand the chairperson
guidelines, and be a co-chair for 4 consecutive weeks. The sobriety requirement to be a co-chair is 3
months.
SMOKING
ID#Motion
279MOVE NON-SMOKING TABLE TO BACK DOOR BY BACK ROOM.
780TO ALLOW SMOKING IN MAIN MEETING AREA. BACK ROOM, REST ROOMS, AND KITCHEN TO REMAIN SMOKE FREE. CHAIRPERSONS POOL THE MEETING IF REQUESTED TO MAKE MEETING NON-SMOKING.
817THAT SMOKING NO LONGER BE AN ISSUE IN GROUP CONSCIENCE IN STAYING WITH TRADITION THREE.
1008There is to be no smoking in the meeting hall 10 minutes before and 10 minutes after a scheduled NO
SMOKING Meeting.
TRUSTED SERVANTS
ID#Motion
156TREASURER TO SELECT OWN ALT.'S WITH THE APPROVAL OF THE OTHER TRUSTED SERVANTS.
178A MEMBER SHALL HOLD ONLY ONE TRUSTED SERVANT POSITION AT A TIME.
236ALL TRUSTED SERVANTS AND ASSISTANTS TO HAVE ACCESS TO CLOSET.
728ALL TRUST SERV POSITIONS INCLUD'G ALTS & ASST BE NOMINATED & VOTED ON BY GC. THE ONLY
EXCEPTION BEING IN CASE OF AN EMERGENCY WHERE OUR INTERNAL TRUST SERVTS
(CHAIR,CO-CHR,TREAS,SEC, LIT & MAINT) SHALL APPOINT SOMEONE TO FILL A POSITION UNTIL OUR NEXT GC.
729FRIENDLY AMENDMENT - TO EXCLUDE ASST. TREASURERS FROM MOTION 728
863TO ALLOW TRUSTED SERVANTS IN THE HALL DURING NON MEETING HOURS TO CONDUCT TRUSTED SERVANT BUSINESS ONLY.
923THAT TRUSTED SERVANTS THAT ARE RELIEVED OF POSITION NOT BE ELIGIBLE AGAIN FOR A MINIMUM 6 MONTHS AFTER TERMINATION.
940ANY TRUSTED SERVANT OR CHAIRPERSON MISSING ANY 2 APPLICABLE MTG'S (CHAIRPERSON
SCHEDULED MEETINGS, TS MTG'S, GROUP CONSC, CHAIRPERSON'S MTG'S) DURING THEIR TENURE, IF UNEXCUSED, BE REMOVED FRM THAT POSITION; EXCUSED OR UNEXCUSED TO BE DETERMINED BY GROUP.
1005Elections of Trusted Servants are to be held at the October group conscience. The newly elected Trusted Servants begin their term in January. The outgoing Trusted Servants should train their replacements during this period between October and January.
MEETING CHAIRPERSON GUIDELINES
The primary purpose of an AA group is to carry the message to the still-suffering alcoholic. The purpose of an AA meeting is for individual members to share their experience, strength and hope with one another, thereby carrying the message. In order for this message to be conveyed, the meeting environment must allow members to read, share, and listen without interruption or disturbance.
The meeting chairperson has the responsibility to maintain an orderly meeting. Sometimes, that may require asking someone nicely to stop a behavior that is disturbing the meeting atmosphere. In extreme cases, when improper behavior continues after politely asking the offending member to stop, the person must be asked to leave the meeting hall. In very rare instances, 911 may have to be called to have the person removed by the authorities. As stated in Tradition One, the group must survive if the individual is to have a chance at recovery. Our common welfare comes first. This means that individual behavior cannot be allowed to infringe on the group’s ability to communicate the message to those who want to receive it.
The meeting hall is not a place for lawlessness or lack of common courtesy. In fact, the very nature of our primary purpose suggests (demands) a step above—we must show concern for one another. We should not tolerate violations of the law, of our lease agreement, or of our group guidelines within the hall at any time. We have a clear responsibility to provide a safe meeting place for those wanting to recover from alcoholism.
Some of the key guidelines, in addition to what you will find in our printed meeting format (always read the entire format at the beginning of each meeting), are as follows:
- Anonymity and confidentiality are of the utmost importance
- Private conversations should not be allowed to disrupt the meeting
- Observe NO SMOKING rules when a meeting is so designated
- No Pets allowed unless evidence is shown that the creature is a service animal
- Parents/Guardians must control their children so as not to be disruptive
- Confine sharing to recovery
- Don’t let one or a few persons dominate the sharing time
- NO cross talking (conversation between two people, excluding others)
- Acknowledge Visitors and Newcomers, and allow them to share if they wish to do so
- Acknowledge persons who are celebrating a sobriety birthday
- Maintain an attractive meeting atmosphere (clean tables, floors, cups, etc.)
If you wish to be a meeting chairperson at our group, you must:
- Serve as a co-chair for at least 4 consecutive meetings.
- Have 3 months sobriety to be a co-chair; 6 months of sobriety to be a chairperson.
- Attend at least one meeting chairperson workshop. Chairperson workshops are held at the meeting hall starting at 2PM on the second Saturday of each month.
STATEMENT OF UNDERSTANDING FOR NEW CHAIRPERSONS
I am familiar with and agree to adhere to the Group & Landlord guidelines of the 9th & McKenzie AA Group. I am accepting custody of the door combination and agree not to share this combination with anyone except a 9th & McKenzie Trusted Servant or Meeting Chairperson.
Signed (first name last intial)______Date______Phone#______
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