Proposal for an Immediate Change (to take effect in 2017/18)
This form should be used only during the course of the academic year in which the module is running or the programme specification is in force, NOT during the Annual Update process.
Spaces can be expanded as required.
1.Name of School and School contact2.Request to change:
Module Specifications / Programme Specifications (Please delete as required)
3.Which Modules and Programmes does this affect? If modules are affected, are they core or option modules?
4.Outline of changes to be made
5.Reasons for the request
6.Consultation - 1 Indicate steps taken to consult students on campus. Summarise any adverse comments.
7.Consultation - 2 How does this affect students not on campus? Indicate steps taken to consult them.
8.Consultation - 3 How does this affect other departments? Attach their consultation forms if appropriate.
9.Additional Library requirements Library consulted Yes N/A
10.Additional Computing Support required IT Services consulted Yes N/A
Network/Software (please elaborate):
Lab space (please elaborate):
11. E-learning support requirements Centre for Academic Practice E-learning Team consulted Yes
N/A
12.Changes should only be made to the module or programme specification record after the immediate change has been approved. Who will make these database changes?
13.Any other relevant information
Please Attach (see guidance for further details)
- module specification and/or programme specification with proposed changes either hand annotated or tracked.
- any consultation forms completed by other Schools/sections
ENDORSED
...... Date:......
Dean of School
APPROVAL PROCESS
1)Associate Dean (Teaching)
(a)Consultation has been adequateYes/No
(b)Change is supportedYes/No
(c)Change is minor, Chair of CSC to actYes/No
...... Date:......
Associate Dean (Teaching)
2)Chair of CSC
Personal Approval / Requires CSC Approval
...... Date:......
Chair, CSC
3)Secretary of CSC
Detailed changes implemented and confirmed to School
...... Date:......
Secretary, CSC
Once completedemail, together with attachments, to Martine Ashby at:
(October 2017)
CHANGES WITH IMMEDIATE EFFECT
(These pages are for information and should not be copied into the approval process)
Before proposing an immediate change, please refer to the ‘Guidance – Changes to Programmes and Modules’ document in Section 1 of the Annual Update of Programmes and Modules webpage:
Some changes do not require permission:
- Typographical errors may be changed at any time.
- The following details in module specifications may be changed without permissionbut only if before the commencement of the semester: Availability code (decreasing), Pre-requisite Modules, other prerequisites, co-requisites, excluded combinations, Responsible Examiner and External Examiner.
All other changes require permission which must be sought using the form above.
Please note that certain problems which arise during the year may be better dealt with as one-off waivers of regulations rather than as immediate changes to published information. Advice on this point may be obtained from Chris Carpenter or Martine Ashby in the Academic Registry.
Consultation
Please refer to the Policy for Consulting with Prospective or Existing Students about Programme and Module Changes.
The Policy is available from 3.1.2 (iii) in the Academic Quality Procedures Handbook here:
In addition, if the change has any effect on modules or programmes belonging to other Schools, or if it affects the University Library, IT Services or Facilities Management, please send them a copy of the consultation form so that they may comment. Consultation forms must be returned with the main proposal (see below).
Database Changes
Many immediate changes either to modules or to programme regulations will require changes to the database. These changes should be made after the change has been approved. Your School Administrator can advise.
Module Specifications- Depending upon the scale of change, Martine Ashby will amend module specifications or set their status to Provisional to allow School Administrators to make changes via the Online Update and Approval System. Schoolsare responsible for checking that changes are made as intended.
Programme specifications- School Administrators should make approved changes to specifications on the Programme Specification Update System and request that the updated version is published.
Chris Carpenter should be consulted if programme specification amendments will require changes either to student module registrations or to Part B/Part C weightings.
Documentation
The AD(T) should be sent:
- the proposal form
- module specification and/or programme specification with proposed changes either hand annotated or tracked
- any consultation forms completed by other Schools/Professional Services
Evidence of consultation with students should normally be retained within the School - the AD(T) will ask to see this in some cases.
Feedback
Martine Ashby() will confirm that the change has been approved.
CONTACTS
The Associate Deans (Teaching):
School of Architecture, Building and Civil Engineering
Pat Carrillo
School of the Arts, English and Drama
Jenny Fry
School of Aeronautical, Automotive, Chemical and Materials Engineering
Steven Kenny
School of Business and Economics
Alberto Franco
Loughborough Design School
Sue Hignett
Wolfson School of Mechanical, Electrical and Manufacturing Engineering
Chris Backhouse
School of Science
Sara Lombardo
School of Social, Political and Geographical Sciences
Jo Bullard
School of Sport, Exercise and Health Sciences
Lorraine Cale
Loughborough University London
Wilfred Dolfsma
(October 2017)
LOUGHBOROUGH UNIVERSITY
LEARNING AND TEACHING COMMITTEE
CURRICULUM SUB-COMMITTEE
A Proposal for an Immediate Change
Proposals to make immediate changes in either module specifications or programmes should include evidence of adequate consultation within the University.
Consultation is required with:
- Schools whose programmes are affected
- The Pilkington Library if affected (Emma Walton, Director of Library Services)
- IT Services if affected (Clive Woodhouse, Head of Academic and Business Partnering – on behalf of the Director)
- Facilities Management if affected (Caroline Pepper, Learning Environments Manager – on behalf of the Director)
PLEASE allow the above Schools and Professional Services adequate time to read your proposal and complete this form.
The originating School should complete (1), (2) and (3), and request the AD(T)of each School or Professional Service contact consulted to complete the section below.
(1)SUBJECT OF PROPOSALS:......
......
(2)ORIGINATING SCHOOL:......
(3)SCHOOL/SERVICE CONSULTED ABOUT THE PROPOSALS:......
The AD(T)/ Professional Servicecontact consulted should sign below to confirm that adequate consultation has taken place with the School/Service or, if the proposal has been generated by their School, that relevant departments within the School have been consulted. (This will not be taken to imply that agreement has necessarily been reached).
SCHOOL/PROFESSIONAL SERVICE CONSULTED:
Aspects on which the School or Professional Service has been consulted:
Any comments by the AD(T) or Professional Service contact consulted:
Signature of AD(T) or Professional Service Contact:
...... DATE:
(October 2017)