KVCC 2020

Strategic Planning Committee – Visioning Sub-Committee

Aide-Mémoire July 8, 2015

The Strategic Planning Web Site is now live:

NEXT MEETING FOR SPC: AUGUST 25 – 9:00-11:00, King Hall, new conference room

WHO: Attendees were: Kathy Englehart, Karen Normandin, Teresa Smith, Kevin Casey, Michelle Webb, Flora Stack, Marcia Parker, Lisa Black,Susanna Liller

MEETING PURPOSE: Planning for the Visioning Strategic Planning Session on September 2

KEY THINGS DISCUSSED:

  • Message from the President
  • Data to be shared on the 2nd
  • Agenda for the 2nd
  • Mission and Values
  • Attendees, Invitations
  • Including the current students

MESSAGE FROM THE PRESIDENT

Karen Normandin will ask President Hopper to send out a message that everyone is to participate on September 2nd. The campus will close and people will be expected to come due to the importance of the process – helping to plan the future of the college.

DATA TO SHARE ON SEPTEMBER 2ND:

Karen Glew is working on the survey to External partners (KVCC foundation and trustee members, Program Advisory Council Members, Alumni and high school guidance counselors) Mark Kavanaugh and Michelle Webb will vet the survey before it goes out. From Karen’s email update yesterday: My goal is get the survey out to external partners by end of next week and get the data back to the SPC by August 21st.

Thoughts about how to view the SWOT data on the 2nd: have a handout; more than bar graphs

PRELIMINARY AGENDA:

The Visioning session will be from 10-2:00 on September 2. A buffet will be served for a “working lunch” meaning, we’ll give time for people to get up and get their lunch then return to their small groups to continue working.

Here is the layout of the DRAFT agenda: (They are assigned to their small groups as they arrive. Animals will be involved in the assigning of groups! Estimate 15 tables of 8 if there are 120 attendees.)

What / Time / Who
Welcome, Introductions (?) / 10:00-10:05 / Dr. Hopper
Fun Warmup / 10:05-10:20 / Teresa
Overview of Agenda / 10:20-10:25 / Susanna?
Sharing SWOT Data and Survey Results / 10:25-10:45 / Karen G.
Present revised Mission and Values and vote / 10:45-11:00 / Kathy E.?
Explain Visioning Process / 11:00-11:05 / Susanna
How to write a sticky and time to write them (4 each?) in response to the question: Given ideal circumstances, what will KVCC look like, be like, be doing in 2020? (their stickies go on the white paper on wall next to their group) / 11:05-11:15 / Susanna / participants
Facilitator-led process – still in small groups / 11:15- 12:00 / Facilitators (SPC)
  • Choose a timekeeper and presenter
  • Edit ideas (stickies) for understanding
  • Yo One
  • Group ideas (common threads of meaning)
  • Title groups
  • Yo One
  • Vote with dots (prioritizing: Red = 3 points, Blue = 2 points, Green = 1 point)
  • Yo One and group writes their names on the white paper

Lunch: Participants get lunch, do a “walk around” to see other groups’ stickies and return to table / 12:00-12:30
Report out from each group – top categories (est. 3 min each – 15 tables) (SPC is creating one master list of common categories as this is happening) / 12:30-1:15 / Presenter from each group
Present master list of categories and how to do the second prioritizing with dots (or is this where we said clickers?) / 1:15-1:20 / Someone from SPC
Second prioritizing and announce results: these are the areas which we will review as potential focus areas in our strategic plan / 1:20-1:30 / Attendees
Thank you, Next Steps and please sign up for working with us on Action Plan Development (have sign up sheet set up) / 1:30-1:45 / Dr. Hopper

MISSION AND VALUES:

The group decided to revisit the existing Mission and Values. Kathy will be the point person for this effort. There is an existing survey that was used to do this before that she will use. It will go out next week in order for it to be back by July 24th. The SPC can use the feedback received to edit the Mission and Values. An edited version will be presented on the 2nd with an opportunity to vote on the final version. (This is where the clickers come in.) There will need to be an explanation to all attendees on the 2nd as not all will have participated in the Mission/Values review.

There will be a preface to the survey, inviting people to take a minute to think about KVCC, then to write down three words that best describe it…then to fill out the survey.

The Board will be asked to participate as well.

INCLUDING THE CURRENT STUDENTS:

The group decided that they want to include current students in the strategic planning process as well. Lisa Black will be the point person. This will be a SWOT and visioning workshop. Lisa has reached out to PTK and Sigma Alpha Pi to see if they would be interested in jointly hosting the student session with TRIO. It will be held after September 2nd (maybe two weeks after.) Lisa will use the SWOT survey that Karen G. has prepared, “tweaked” for the students.

DECISIONS MADE:

  • Revisit Mission and Values
  • Include current students in the process

ACTIONS

WHAT / WHO / WHEN / STATUS
Ask David Smith to help with articles / Kevin / Week of 6/29 / ?
SUPPLIES: Karen will order stickies, pens, dots. Susanna will supply the butcher block white paper and blue masking tape for the walls / Karen and Susanna / By Sept 2
INVITATIONS: Michelle, Mark and Karen will include as part of their survey / Michelle, Mark, Karen G. / As part of SWOT Survey, end of next week, July 17
NAMETAGS: Flora will make them. (Teresa and Kathy will add the table designations.) / Flora / By Sept 2
BUFFET LUNCH: need people count the week before / Karen / By August 26

NEXT STEPS:

The next meeting will be for the entire SPC on August 25th from 9-11 in the new conference room at King Hall. The agenda will include going over the process the facilitators will use on Sept. 2nd.

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