East Somerset District Cub Camp 2018
ROBERT PITTS
57 Preston Road, Yeovil, Somerset BA20 2BW
e-mail:
Date:15th – 17thJune2018
Cost:£20 per Cub - Group Cheques only:- payable to East Somerset District Scout Council.
Each Pack must add their own costs to cover food, transport, etc.
NO District charge for leaders, helpers, young leaders, explorers who will be giving their weekend up to helping our young people to have a FUN CAMP this year.
Venue: (On the A37) Orchard Park Farm, Hornblotton, Somerset BA4 6SF
Theme: Spy’s
Closing date for this event is: Saturday 5th May 2018
Attached to this e-mail are Details of Camp, Home Contact Sheet, CubHealth Form, Adult Health Form, Rules for Dogs on Camp if needed.
Packs will not be able to participate in this event unless they have registered all paperwork and paid £20.00 per Cub by the closing date. Cheques payable to East Somerset District Scout Council.
All Leaders & helpers attending theCampand sleeping over must be CRB cleared and their CRB number MUST be written on their health form.
Leaders Meeting for Camp: End of this month onSun 25th Feb 2018 inside St Benedicts Church, Glastonbury, 7pm
Ratios:I will be the Leader in charge, everyPack will need a ratio of 1 Leader per 8 Cubs and MUST submit an online NAN form to the District for this event please.Our Night Away Advisors will be invited to visit the Camp as normal and will be out during the weekend.
Home Contact:Please can all Packs organise their own Home Contact for this event. There will be one District Emergency Home Contact (TBA). Details of each Pack’s Home Contact will be required with payment by the closing date. A copy of this form is attached.
Health forms:Should be held by each PackLeader on their own site and be readily available as needs arise. However, if you have any Cub or Leader with a significant health issue, this information must be handed in by the closing date to me. Leaders are to obtain permission from parents for all Cubs to attend this event and for photographs to be taken during the Camp. Any child that cannot be photographed MUST be disclosed by the closing date to Rob Pitts.
Activity Bases: Bases are all set (attached) During the camp leaders will go round with their packs in a 1:8 ratio and help where needed on each base.
Each Cub should have with them a named water bottle to go round the bases as on their kit list.
Toilets: Portaloo’s will be provided around the site – please encourage boys and men on camp to use the urinals. I will be ordering disabled toilets depending on the need so please inform me of anyone who needs this facility. They will also be available for use by female Leaders. There will be no facilities for emptying personal camping toilets. The Portaloo’s will be refreshed midway through the Camp.
Pitching Camp:The campsite will be open from 4pm on Thursday 15th June to allow Packs to tent pitch before Campstarts. Sites should be ready for Cubs arrival and all vehicles removed to the car park by 4.30pm on Friday.All campers must be in tents unless medically unable. If this applies, please obtain permission from me prior to the Camp.
Arrival Time for Cubs:On Friday night Camp opens at5.45pm and they will be passport control on entrance.Everyone will go to their site and be signed in by their own PackLeaders. Leaders will need to confirm to the District team how many Cubs, Scouts, Explorers, Young Leaders, Adults are on their site at end of the opening Flag Break ceremony.
First Aid on Camp:AllPacks MUST have a first aid kit on their own site. There will also be the District Cub first aid kit and the defibrillator in the District Tent.Leaders deal with all minor incidents themselves on their own site. At least one Leader per Pack should have a current First Aid certificate. Any incident that a Leader isn't confident dealing with can be taken to either Simon Merrett (First Aid Trainer for the District) or Heather Pitts in his absence. If you have any major medical incidents you must inform Simon or Heather immediately.
RUBBISH & RECYCLING- again on this Camp!Near the entrance of our Camp area there will be several big plastic containers (IBC’s) for all your rubbish and recycling but we will all have to be very careful that you only put the correct thing in the correct bins, there will be containers for general rubbish, food waste, burnable, card & paper, plastic, and cans.
This is a fantastic new offer on Campprovide by the land owner, Neil, and I’m sure you will appreciate that we need to use this facility correctly.
Fire Evacuation Procedure:There are large fields at the bottom and side of our camp site that can be used as evacuation areas. There is a further hard surface area with barns that you will see as you arrive at the site and prior to driving to the field used for the Camp. These will be pointed out at the opening ceremony. A long whistle will be used if evacuation is needed. Short whistles will be used to signal time to change base. Therefore, please don’t use whistles on camp but bring them if you wish to use them to assist in evacuation.
Consideration to other sites:Please keep noise to a minimum, lights out at 22.30, turn off generators between 22:30 and 07:00. Cubs to be quiet until 7am and will not be allowed to play games in the middle of the field before that time.
Car ParkingVans on Camp:There will be plenty of space for parking, but a large number of cars arriving and departing at the same time may cause a bottle neck between the main entrance to the site and the camp field. Measures will be put in place to minimise any delays this causes but it will help if parents are encouraged to drop off and leave promptly.
Behind your allocated siteI’m trying to leave room for yourmain transport vehicles (i.e. vans and trailers, but not cars) this will enable you to use them as a store during camp and allow you to being loading early on Sunday as you strike camp.However, they MUST be parked behind your sites by4.30pmon Friday 15thas there will be NO vehicle movement on site after this time.
Visitors and anyone leaving site: Anyone visiting or leaving site after the opening Flag Breakon Friday will need to be signed out and back in by the District team at the main entrance until end of Camp. The District tent will be manned 7am till 12 midnight.
CAMP COMPETITIONS AND BADGES: There will be a camp badge for everyone taking part and each Pack will receive an attendance certificate. Leaders will also be given a list after Camp of any other badge requirements that have been completed during the weekend.
Cub Camp Trophy 2018: This will be awarded to the cubs camp site that the judges feel has the best decorations made by the Cubs. First Place will receive the District Trophyand keep it for the year. Second and Third Places will receive certificates.
Fancy Dress Competition:Certificates will be awarded for First, Second and Third places. The competition will be held duringFlag Break on Saturday morning.Judging for this will be done by our District Presidents
Cubs, and Leaders, can remain in their costumes throughout the day if they wish and provided that the costumes are suitable for a programme of outdoor activities.
Tug of War:First Place will receive the District Trophy and a certificate, Second and Third will receive certificates.
I will ask both of our District Presidents and their partners to do the BEST JOB on CubCamp, which is judging the fancy dress on the Saturday morning, and while they are there I will also ask them to visit all sites and mark them on all of the Cubs areas for tidiness, and any decorationsmade by them to goes towards the Cub Camp trophy.
Flags:There will be the central Camp Flag, but Packs are more than welcome to have a flag on their site. If they do, points will be awarded for this on the site inspection if designed and made by the Cubs.
Any issues:The District tent at the main entrance will be manned by a member of my team – please let us know if there is anything we can help you with.
Cub Camp 2018will be GREAT and WE guarantee FUN for all.
If you have any questions or concerns after reading this info please contact me.