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Minutes of Board of Directors Meeting

The Board of Directors of Williamson-Burnet County Opportunities, Inc. met in regular session, Monday, September26, 2016, at the Pat Bryson City Hall,201N. Brushy St., Leander, TX at 6:30 pm.

Members Present Members Absent Vacancies Staff/Guests

Karen Lester, Public
Lenwood Nelson, Private
Kathy Nicholl, Private
Bill Drake, TA
Flo Ellis, Private
Nikki Brennan, TA
Susie Rodgers, Private
Sandy Anderson, Private
Bill Gardner, Public
Sue Kennedy, TA / Mary Jane Shanes, Public
Dan Hilliard, Public
Sibil Johnson-Williams, TA
Charles Gersbach, TA
Amelia Warren, TA/PC
Debora Taylor, TA
Frank Reilly, Public
Noel Bernal, Public
Valerie Covey, Public
Brandt Rydell, Private / Burnet Co, Private / Diana Phillips
Lauren McAndrews
Marie Mayfield
Guest:
Cecilia Nelson

A.Call to Order: The meeting was called to order by Karen Lester, at 6:40 p.m. No quorum was established, no voting possible. Karen introduced and welcomed guests.

B.Public Comment: There were no public comments.

C.Executive Director Report:

Diana gave an overview ofthe Annual Report for 2015.

D.Committee Reports:

a.Finance Committee

i.Flo Ellis advised that the FinanceCommittee has looked over the Avenson Hamanncontract, but Karen advised that it did not need Board approval. No action taken.

  1. Governance Committee
  2. Kathy Nicholl advised that the ED Evaluations need to be in by October 1st, and there will be an Executive Session at the next Board meeting on October 24th. The Board Retreat is starting on the procurement process, and the dates are January 25-26, 2017. More details as available.
  1. DevelopmentCommittee:
  2. Kathy Nicholl advised that Dan Hilliard is working with Williamson County on fundraising. Burnet County Fundraising events are also forthcoming, and names of guests will be given to Lauren for planning house parties and individual asks for donations. There is also a Burnet Co. Style Show planned for March 2017. Kathy stated that MOW/Sr Nutrition has a $50k shortfall.
  1. Program Committee:
  2. Bill Drake gave a brief overview of the CAP Plan.
  1. Property Committee:
  1. Lenwood Nelson advised that the Property Committee is still working on getting the needed documents including the By-Laws, from CARD Corp to secure the sale of the Bartlett property that has been offered. The Taylor Senior Center has a new owner, and wants to renegotiate our contract. The contract has been offered is at $.90 Sq ft., for all maintenance, but the property needs plumbing and A/C work immediately. OWBC would like to offer less with a longer contract. Burnet County is working with Burnet ISD for the use of an elementary building cafeteria for Sr. Nutrition, contract forthcoming.

Personnel Committee:

  1. Susie Rodgers updated the Board on the filing of the 5500’s to the IRS. As there are no records prior to 2012, we will be filing delinquent, and will have to pay penalties.The committee has recommended to Finance Committee the use of a subcontractor CLS Partners to maintain and file for us moving forward. The next committee meeting will be on 10/13/16 at 2 pm.

Karen Lester called for an Executive Session to talk about the CFO Transition at 7:35 pm. Executive session ended at 7:46 pm, with no action taken.

E.Chair’s report: Karen Lestercalled for an Executive Committee meeting on Friday September 30 at 9:30am to approve the action items that were not able to be voted on at this meeting.

F.Old business: No old business was presented.

G.Meeting Adjournment:

Karen Lester called for a motion to adjourn. The meeting adjourned at 7:50 pm.The next Board of Directors meeting is scheduled for 6:30 pm on October 24, 2016at Madella Hilliard NC803 W.8thSt., Georgetown, TX 78626.

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Dan Hilliard, Board Secretary Date

1September26, 2016 Board Meeting Minutes