500 Creek View Road Suite 100 Newark, DE 19711 302-861-6760
www.maswim.org
BID INFORMATION
Ø This bid packet includes information on each Championship meet that Middle Atlantic Swimming conducts throughout a one-year period.
Ø All clubs submitting bids for MAS Championship Meets shall be current MAS Club Members in good standing with MAS and USA Swimming.
Ø Short Course Middle Atlantic Swimming Championship bids for the 2018 short course championships are due June 10, 2017.
Ø 2018 Short Course Championship hosts will be announced by July 10, 2017.
What factors are taken into consideration for selecting a meet host?
Ø Past experience in running Championship Meets.
Ø Experience in running club-hosted meets.
Ø Numbers of parental volunteers available to successfully manage the championship meet.
Ø Coaching staffs involvement within MAS activities.
Ø Continuing education of coaches through MAS, ASCA or USA Swimming.
Ø Parental involvement of club members who are MAS Certified Officials, Meet Directors, Safety Directors or Non-Athlete members.
Other factors that will be taken into account for selection:
Ø What makes your bid different from the others; why and how will it stand out from amongst the other submissions?
Ø How will your bid help Middle Atlantic Swimming fulfill its mission of supporting growth and diversity while maintaining a commitment to education, innovation and excellence?
Ø What is your Club’s vision of the Championship meet on which you are bidding?
Ø How does your bid demonstrate a commitment to Middle Atlantic Swimming? …..
to the sport of swimming?...... to the meet participants?...... to the spectators?
What technical factors are considered in choosing a suitable site?
Ø All technical factors covered in detail in USA Swimming Rules and Regulations Articles 103 and 104
What other site factors outside of the competition course are considered?
Ø Automatic timing system and readout boards
Ø Public Address System
Ø Swimmer’s Rest Area
Ø On-Site rooms for Coaches and Officials Hospitality, Meetings and Ready Room for finals.
Ø Restrictions and limitations imposed by site management
Ø Parking capacity
Ø Hotel accommodations
Ø Meet/ participant enhancements
BID APPLICATION IS FOR:
(Check only one –separate bids must be submitted if your club is bidding on more than one meet)
□ Age Group Jr. Olympics March 1-4, 2018 Short Course
□ Age Group Silvers March 23-25, 2018 Short Course
□ Age Group Bronze March 10-11, 2018 Short Course
□ Senior Champs March 28-31, 2018 Short Course
Hosting Club Information
Name of Club: ______(Club Code)______
No. of Years Chartered with MAS: ______
Club Mailing Address: ______
______
______
______
Are you registered as a Club with any other organization involved in competitive swimming? (Y/N)_____ If Yes, what organization? ______
How many Championship Meets has your Club hosted in the past 5 (five) years?
□ Age Group Championship ___Short Course / ___Long Course
□ Senior Championship ___Short Course / ___Long Course
□ Other MAS Sanctioned Events ______
Meet Director Information
Name of Meet Director: ______
Phone Number Days______Evening ______
E-Mail: ______
Meet Director accessible during the day for Pre Meet Planning Sessions? (Y/N)______
List previous Open Competition or Championship Meets hosted in the past 5 (five) year for which you were Meet Director:
______
On an average what were the following numbers at these meets:
Number of teams participating _____
Number of athletes entered _____
Number of coaches attending _____
Entry Chairperson Information
Name ______
Phone Number (Days) ______(Evening) ______
E-Mail: ______
Entry Chair accessible during the day for Pre Meet Planning Sessions? (Y/N) ______
Please list Open Competition or Championships Meets in the past 5 (five) years for which you were the Entry Chairperson:
______
On the average what was the number of entries per meet: ______
Safety Director Information
Name______
Phone Number (Days) ______(Evening) ______-
E-Mail ______
Safety Coordinator accessible during the day for Pre Meet Planning Sessions? (Y/N)____
Please list Open Competition or Championship Meets in the past 5 (five) years for which you were Safety Director:
______
Meet Specifics:
Name of Pool ______
Location of Pool ______
Does bid host have documentation (i.e. Letter of Intent and/or Agreement) with proper entities for securing the dates for this meet? Yes______No______
If No, then what is the process and timing for obtaining a facility commitment?
______
______
Costs:
Admission $______Psych Sheet $______
Prelim/Final Heat Sheets $______
Parking $______Meet Mobile $______
Timing System
Type and Model ______
Touch Pads: ______
Button Back Up ______
Number of Starting Speakers ______
Number of line (lanes) on readout board ______
Public Address System
In Pool Area ______in locker rooms ______
In swimmers rest area ______
Are acoustics acceptable indoors? ______
Swimmers Rest Area
Convenient to Competition Course? ______
Distance from Competition Pool? ______
Locker Room Facilities (describe briefly) ______
______
______
______
______
Will you have Available?
Hand Bells for Distance Events? ______
Lap Counters for Distance Events? ______
For Age Group Championship Meet Bid Hosts only:
Does the bid host and facility have the necessary timing equipment and supporting personnel (timing equipment operators, timing assignments, etc.) to accommodate “chase starts” if deemed necessary by the Age Group Committee?
Yes ______No ______
Pool Specifications
Age of Pool ______
□ Indoor
□ Outdoor
Lanes: Number _____ Length _____ Width _____
Depth: Start End _____ Middle _____ Turn End _____
Outside buffer lane lines (Y/N) _____
Warmup/down accommodations separate pool (Y/N)_____
Will breaks be needed for warm/down during meet (Y/N)_____
Deck Space Behind Start ______Lane One Side ______
Opposite Side ______Turn End ______
Starting Blocks
Brand ______
Length of Platform ______
Width of Platform ______
Degree of Slant ______
Height above Water ______
Numbered both sides ______
Numbered correctly
(Right to Left as swimmers face course) ______
Number of Supports ______
Non-Skid Surface ______
Does Pool have a water heater? ______
Does Pool have a cooling system? ______
Guarantee correct temperature range? ______
Air Temperature Control (indoor)? ______
Lighting foot-candles at water surface 10:00am ______8:00pm _____
Certification of Pool Length applications on File with USA Swimming? (Y/N) ______If No, please attach certification to application
Seating Capacity ______
Other
Briefly describe Hotel accommodations: ______
Briefly describe Parking facilities & Cost if applicable:
______
If venue is outdoor, briefly explain seating / shelter accommodations:
______
Other Enhancements: ______
______
By submitting this bid I acknowledge that I have read the Championship Meet Agreement EXAMPLE and am willing and able to abide by all requirements of said agreement:
Signature of Club Representative Date
BID APPLICATION
PLEASE SUBMIT A WRITTEN DESCRIPTION OF ANY OTHER COMMITMENTS YOU WILL MAKE FOR THE ATHLETES, COACHES, OFFICIALS AND SPECTATORS THAT WILL ENHANCE YOUR EVENT.
BE SURE TO INCLUDE THE FOLLOWING:
Ø ANY LIMITATIONS AND/OR REQUIREMENTS PERTAINING TO THE SITE DICTATED BY SITE MANAGEMENT.
Ø A FACILITY SCHEMATIC DIAGRAM (OVERVIEW AND SIDEVIEW INDICATING DIMENSIONS).
Ø PARENTAL INVOLVEMENT OF CLUB MEMBERS WHO ARE MAS CERTIFIED OFFICIALS, MEET DIRECTORS, SAFETY DIRECTORS OR NON-ATHLETE MEMBERS.
Ø NUMBERS OF VOLUNTEERS AVAILABLE TO SUCCESSFULLY MANAGE MEET.
Middle Atlantic Swimming advocates the growth and development of a diverse swimming community through education, innovation and a commitment to excellence.