October 2003
Referenced Agenda ExMC/165A/DA
5 th meeting of ExMC, Budapest
2002-10-9 + 10
Day 1 Report – List of decisions
Thursday 9 October 2003
1Opening
The Chairman declared the meeting opened at 9.05 am welcoming delegates and invited guests.
Chairman gave a presentation of his vision for IECEx noting the challenges and demands on the Scheme by the international Ex industry it serves.
2Approval of the agenda
The meeting approved Agenda ExMC/165A/DA
3Minutes
Members noted that the minutes were approved via correspondence.
Decisions of the meeting:-
The following is a list of decisions from day 1 of the ExMC meeting
Decision 01/2003 – Agenda item 3.2.1, Report on Actions from 2002 ExMC meeting
Members agreed to the US request for presentations on IECEx prepared by Chairman and Secretary, to be made available on the IECEx website and updated accordingly and further expansion of the website for promotional purposes.
ADDRESS BY Mr DON GRAY, CHAIRMAN CAB AND VICE-PRESIDENT IEC
While no decisions were taken regarding this item, the meeting did express its appreciation for the attendance of Mr Gray and his presentation on the role of CAB and information on current CAB activities of interest to IECEx. On behalf of the meeting, the Chairman expressed Members appreciation for the support from IEC Management in the work of IECEx.
Decision 01/2003 – Agenda item 5.2.1, Implementation of CAB Strategy
The meeting endorsed the CAB strategy detailed in C/1283/DC and the IECEx report on implementation and agreed to continue with the current approach of having IECEx Officers act on behalf of members when dealing with implementation of the strategy.
Decision 03/2003 – Agenda item 5.2.2, IEC Mark of Conformity
In noting the results of the IECEx survey detailed in ExMC/160/R, the meeting confirmed IECEx strong support for the provision of an IECEx Mark dedicated to the Ex field and support the on-going work of CAB WG7.
Decision 04/2003 – Agenda item 5.2.3 CAB/ILAC Cooperation
The meeting indicated its on-going support for cooperation with ILAC noting significant benefits to client Test Laboratories and endorsed the recommendations of the report, CAB/412/R.
Decision 05/2003 – Agenda item 5.2.4, Proposed system for reporting to CAB by Schemes
While general agreement for document CAB/418/DC was indicated, the meeting agreed to re-consider any change to the current practice of IECEx meeting the week prior to the IEC GM of CAB, when considering the 2004 budget due to additional travel costs for the Secretariat and Officers.
Decision 06/2003 – Agenda item 5.2.6, Revision IECEx 01
Meeting agreed with the RU proposal to allow further time for ExMC members to consider changes to IECEx 01 at the national level and to assign work for the revision of IECEx 01 to WG1 for the preparation of revised Committee Draft, based on decisions of the 2003 ExMC meeting, for consideration by ExMC.
During discussions, the meeting noted draft IECEE 01 basic rules and called upon IECEx Officers to express their concerns and opposition to the phrase as currently worded in the Note to Clause 2.2 of CAB/424/DV
Decision 07/2003 – Agenda item 5.2.7.1, Proposal to deal with interpretations
The following concerns were raised:
- Fact that TC 31 was not consulted and have still not been made formally aware of this via IEC SMB
- Concern over the practicality of implementation of the procedure
- Concern that the document had only been released in September and while presented as a draft, includes an opening statement advising that the document is to be approved at the October 2003 CAB meeting.
- The meeting called upon IECEx Officers to object to the approval of the doc as IECEx Member Bodies need time to consult at the national level.
Decision 08/2003 – Agenda item 6.5, Presentation by EASA
Members expressed their appreciation for Mr Allen of the Electrical Apparatus and Service Association Inc for attending the meetings and delivering his presentation. The meeting noted with keen interest the area of EASA’s activities especially in relation to repair and overhaul work in accordance with IEC 60079-19 and support on-going dialog.
Decision 09/2003 – Agenda item 7.1, Current Membership
In noting OD 001 version 12, the meeting were pleased to note new applications received from bodies wishing to be accepted as ExCBs and ExTLs from GB, US and RU.
Decision 10/2003 – Agenda item 8.1 Consideration of KGS
Based on the positive assessment report from the IECEx assessment team, the meeting agreed with the immediate acceptance of KGS of Korea as a new IECEx ExCB and ExTL and congratulated KGS management and staff for their demonstrated commitment and efforts in support of IECEx.
Decision 11/2003 – Agenda item 8.3, Technical Guidance Docs
The meeting accepted GB’s request to be given some time to appoint a replacement for Mr Bennett as Convener of the WG on TGDs.
Decision 12/2003 – Agenda item 8.4 Evaluation of Assessors
On the basis of the assessor applications (ExMC/176/Inf and ExMC/177/Inf) the meeting agreed to appoint both Mr Berger and Dr Dill as IECEx Assessors
Decision 13/2003 – Agenda item 9 New edition of IECEx 02
The meeting agreed to the proposals of the WG1 meeting, ExMC(Budapest/WG1+WG5)02 including proposal 01/2003 to pass back to the WG1, the comments and proposals submitted. Also agreed with the WG1 proposal to allow a CoC to be issued to current standard and one edition prior.
Decision 14/2003 – Agenda item 9 (discussion on ExMC/173/Inf “AU concerns”
In consideration of ExMC/173/Inf the meeting agreed:-
- To assign the authority to the IECEx Secretary to investigate when aware of breaches to the scheme rules by ExTLs or ExCBs
- ExMC Secretary to review current wording of IECEx assessment procedures and include a provision for a review of documentation (desk audit) of ExTR and QAR as part of the surveillance procedures of the ExCB and ExTL.
Decision 15/2003 – Item 10.2 Consideration of OD 009
Based on the earlier decision to have WG1 revisit draft IECEx 02 and associated operational documents, members agreed to pass both OD 009 and ExMC/171/CC back to WG1 for further review with the task of preparing a revised committee draft for consideration by ExMC Members, via correspondence
Decision 16/2003 – Item 11 Quality system assessments
Same as decision 15/2003. Documents to be sent back to WG5 for further consideration in light of decisions of the Budapest 2003 meeting
Decision 17/2003 – Item 12 Report from ExTAG
The meeting accepted with thanks the ExTAG report delivered by Mr Brenon, ExTAG Secretary
Decision 18/2003 – Item 12.2 Appointment of ExTAG Chairman
The meeting unanimously indicted support and approval of Mr K McManama as the new ExTAG Chairman and wished him well in his new role.
END OF DAY 1
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