AUPE – Local 001
Council Meeting
January 24, 2015
3rd floor Boardroom, AUPE Headquarters
Edmonton, Alberta
MINUTES
In Attendance:
Rosanna Badree Chair
Paul Currie Vice-Chair
Kathleen Buss Treasurer
Audrey Randall Provincial Executive Representative
Rae Houle Secretary
Berend Wilting Membership Services Officer
Guests:
Guy Smith President
Carrie-Lynn Rusznak Vice President
Susan Slade Vice President
Erez Raz Vice President
Karen Weiers Vice President
Mike Dempsey Vice President
Roseline Bouchie Local 001 Life Member
1. The meeting was called to order on Saturday, January 24, 2015 at 9:06 a.m. with Rosanna Badree in the Chair
Rosanna Badree mentioned that the Local 001 Chapter Chairs had a presentation by Lynn Gough on “How to run a successful meeting” on Friday January 23, 2015 10:00 – 12 noon and the Local 001 Council Reps had a presentation by Doug Ryan from “Personal Insurance” and John Aston from “Alberta Way” starting at 1:30. The day events were followed by a dinner social in the evening.
2. Statement of Equality - Chapter 56– Evina Frankish
3. Quorum – There were 54 Council Representatives, 2 Alternate Council Representatives, 1 Membership Services Officer, and 3 Vice Presidents. Roll call conducted by Rae Houle.
4. Introduction of Officers and Guests
Guy Smith President
Carrie-Lynn Rusznak Vice President
Susan Slade Vice President
Erez Raz Vice President
Mike Dempsey Vice President
Karen Weiers Vice President
Berend Wilting Membership Service Officer
5. Health and Safety for the meeting was conducted by Carleen Detbrenner Jenkins.
6. Acceptance of Agenda:
Under #11: Chapter Chairs having paid time off for Chapter Business added.
Under # 13 New Business add presentation by Susan Slade and Carrie-Lynn Rusznak Strategic Planning Presentation, Curling, Dove, Rose Bouchie, PIPA, Local members to attend PE Meeting,
MOTION: To accept the agenda as amended. M/S/C
7. Review minutes of previous Council meeting – May 24, 2014.
MOTION: To accept the Local 001 Council Meeting minutes of September 20, 2014 as distributed in the package. M/S/C
The IMASS was reviewed.
MOTION: To accept the Local 001 IMASS as distributed in the package. M/S/C
8. Correspondence: Rae Houle indicated the correspondence list of 426 emailed items is located in a binder that is kept in the Local 001 office.
9. Review of Minutes of Executive Committee Meeting dated October 6, 2014.
Paul Currie clarified that there was a course being offered on how WCB claims are applied for by employers on behalf of their employees. The course was being offered not by AUPE, but by a private company. Since Local 001 members are not management, it was felt that there was no benefit to attending.
MOTION: To accept the Local 001 Executive Meeting minutes dated October 6, 2014 as distributed in the hand out. M/S/C
Review of Minutes of Executive Committee Meetings dated October 16, 2014.
Kathleen Buss clarified the motion under #7.
MOTION: That Local 001 donate $10,000 to the Members Benefits Committee. M/S/C
Paul Currie in the Chair
MOTION: That Local 001 develop a resolution to address members attending AUPE events while on LTDI. M/S/D
MOTION: That the Policy and Resolution Committee do research and looking into developing a resolution to address members attending AUPE events while on LTDI. M/S/D
MOTION: To accept the Local 001 Executive Meeting Minutes dated October 16, 2014 as distributed in the hand out. M/S/C
The motion that Local 001 nominees to Convention complete the “Introduction to the Union” course before being a delegate was discussed.
MOTION: That Local 001 nominees to Convention complete the “Introduction to Union” course prior to being elected as a delegate. M/S/C
The motion that Local 001 members holding elected positions take the “Introduction to the Union” course was discussed.
MOTION: That all Local 001 members holding elected positions take the “Introduction to the Union” course. M/S/C
MOTION: To accept the Local 001 Executive Meeting minutes dated December 10, 2014 as distributed in the hand out. M/S/C
Break 10:18 – 10:35
Rosanna Badree in the Chair
Guy Smith
Addressed the council
10. Reports
Paul Currie in the Chair
MOTION: To accept the Local 001 Chair report as distributed in the package. M/S/C
Rosanna Badree in the Chair
MOTION: To accept the Local 001 Vice Chair, report as distributed in the package. M/S/C
MOTION: To accept the Local 001 Treasurer report as distributed in the handout. M/S/C
MOTION: To accept the PE report by Audrey Randall for the October 15, 2014 meeting as distributed in the handout. M/S/C
MOTION: To accept the verbal PE report by Audrey Randall for the November 27 & 28, 2014 meeting (minutes sent out via e-mail to council). Summary of the P.E. meeting was handed out at the council meeting. M/S/C
MOTION: To accept the Strategic Planning Session Summary, as discussed and presented to council. M/S/C
11. Local 001 Committee Reports
Admin Support Liaison – Ginger Woeppel
MOTION: To accept verbal report of the Admin Support Liaison Report M/S/C
Finance Committee – Kathleen Buss
MOTION: To amend the maximum amount for both the Learning and Wellness and Education Bursaries to $500.00, starting in 2015.
M/S/C
MOTION: That Local 001 Finance Committee review Wellness Account items to address changes in technology. M/S/C
Lunch: 12:05 – 1:05
MOTION: That Local 001 select 5 possible alternate names for both the learning and wellness and education bursaries, so that they might clam (in order of their selection) any unclaimed bursaries. The possible alternates will put forward their receipts by December 31, but will not be paid out until all other chosen winners have made eligible claim. If not paid out, the possible alternate will be eligible to apply in the following year. M/S/D
MOTION: That a Local 001 the Learning and Wellness bursary claimant may not submit for multiple purchased items, other than internet services or monthly memberships. Not more than 1 notebook, iPad, cell phone, Printer etc. per claimant per winning year.
Rationale: These items are for a member’s personal use and enhancement. This past bursary year there were up to 4 cell phones claimed by one individual for bursary – all purchased on the same invoice. This is not for use of only the winning member. M/S/C
MOTION: To accept the Finance Committee Report for January 24, 2015
that was handed out.
M/S/C
MOTION: To accept the cash flow and balance sheet as distributed in the package. M/S/C
Events Committee – Sherri Barton
MOTION: To accept the Events Committee Report dated September 2014 as distributed in the package. M/S/C
Policy and Resolution Committee report – Rae Houle
A new version of the Local 001 Policy Manual has been reprinted and distributed. There were a changes required, but most of all as a result of the generous work completed by Sue Williams.
MOTION: To accept the verbal report of the Policy Resolution Committee M/S/C
12. Old Business
Local 001 Policy Manual
Only 2 people requested binders for their policy manual and one has been sent out. Again if you require a binder please send an email to Rae Houle at .
The Policy Manual has been loaded onto the website.
13. New Business
a. Strategic Planning for Local 001 Council Reps. - feedback
1. Presented by Susan Slade and Carrie-Lynn Rusznak
Take education courses
Seasoned members sit with new members
Share information to members on site
Fan out elected positions information coming up
Contact your VP’s on topics that are of interest to your members
Be prepared for your Chapter meeting, a short report is okay
2. Orientation sessions need to happen
Consistent information is in the beholder
Go back into the worksite and meet face to face with your members
Review the Regional Assignment by the VPs
-Handout on “How to Guide for a worksite Guide”
-Handout on Rally checklist
-Discussion on Agenda Sample: shorten the agenda it will not look so over -whelming. This can be done for Chapters and also Council.
-Written reports are important. The need to have a firm date to submit reports, no last minute submissions.
1. Chapter Chairs - how long would it take to map out where the chapter worksite and members are located.
2. Council Rep: What is the time frame of fan out list of your site.
b. Dove
Day of Validation and Equity nominations need to be submitted by February 16, 2015. This will be presented March 9, 2015.
Paul Currie in the Chair
c. Curling
MOTION: That local 001 will sponsor up to 2 teams - registration fees only for the Annual AUPE Funspiel to be held at the Jasper Place Curling Club in Edmonton on March 27 & 28, 2015. M/S/C
MOTION: That Local 001 will donate $500.00 for the 2015 AUPE Curling Funspiel in the event we do not have teams entered. M/S/C
Paul Currie has offered to be the contact for anyone interested in attending this event.
Rosanna Badree in the Chair
d. PIPA
Carrie-Lynn gave information on Personal Information Protection Act (PIPA)
Information that you have, that is not your own, lock it up.
New attendance sheet.
Sign cards, also need the clause
Carrie-Lynn addressed the Council
Young Activist Conference, June 14-15, 2015 at Goldeye in Nordegg.
Human Rights Conference, June 4-5, 2015 in Edmonton
Point of Personal Privilege: A question was asked under a “point of personal privilege” by a council member in regards to a motion that was passed and voted earlier in the meeting. There was some concern that the motion should not have been brought forward as it was discussed in the Finance committee, and apparently agreed to that it would be presented at a later date to council. Some discussion of clarification was heard. The matter was referred back to the Executive and Finance committee who will meet and discuss at a later date.
Paul Currie in the Chair
MOTION That Local 001 cover all expenses incurred for up to 2 Council Reps to attend PE as observers. M/S/
Friendly Amendment: That Local 001 cover all expenses incurred for up to 2 Council Reps to attend PE as observers in your closest region. M/S/D
MOTION: That Local 001 will pay up to 2 days per month for paid time off for Chapter Chair’s to do Chapter business with Local 001 Executive approval. M/S/withdrawn
Rosanna Badree in the Chair
e. Presentation of Local 001 Life to Rose Bouchie
V.P. ‘s Mike Dempsey and Karen Weiers addressed Council
Chapter verbal reports
Chapter 8 – Slave Lake/High Prairie – Char Nygaard
Chapter 9 – Peace River – Audrey Randall
Chapter 17 – Camrose/Wetaskiwin – Maureen Bossert
Chapter 25 – Red Deer – Sandra Mill
14. AUPE Standing Committee Reports
-Finance Standing Committee – Ron Fernandes – nothing to report.
-Pay and Social Equity – Ginger Woeppel – Verbal Report
15. Other Reports
Area Council Rep:
· Ron Fernandes – Edmonton – verbal report
· Carleen Detbrenner – Calgary – verbal report
· Audrey Randall – Peace River – verbal report
16. No Personal Information to destroy
17. Next Meeting in Edmonton
May 22, 2015 – Council Meeting - Starting at 1:30pm – Edmonton
May 23, 2015 – Council Meeting – All Day - Edmonton
MOTION: To adjourn at 3:45 p.m. M/S/C
Minutes Recorded by:
Rae Houle
Local 001 Secretary
Local 001 – Council Meeting – January 24, 2015 1