State of Nevada Brian Sandoval
Department of Administration Governor
Purchasing Division
515 E. Musser St., Room 300 Lisa Sherych
Carson City, NV 89701 Interim Administrator
THE NEVADA STATE PURCHASING DIVISION IS SOLICITING BIDS FOR
NEVADA CERTIFICATES OF TITLE AND SALVAGE TITLES
INVITATION TO BID NO. 8467
F.O.B. Destination: Nevada Department of Motor Vehicles/Admin Services
555 Wright Way Carson City, NV 89711
Release Date: August 26, 2016
Vendor Questions Due: September 7, 2016
Deadline for Submission and Opening Date and Time: September 22, 2016 @ 2:00 PM PT
Requisition No. N/A
For additional information or to obtain a copy of this Invitation to Bid, please contact:
Annette Morfin, Purchasing Officer
(775) 684-0185
(TTY for the Hearing Impaired: 1-800-326-6868 and ask the relay agent to dial (775) 684-0185)
See page 18, for instructions on submitting bids.
Company Name: ______
Contact Name: ______Title:______
Address: ______
City: ______State: ______Zip: ______
Telephone (_____) ______Fax (_____) ______
E-Mail Address: ______
While there are no set asides in the State of Nevada or preferences for Minority Business Enterprise, Women Business Enterprise and Small Business, we encourage those vendors to compete for state business at every opportunity and we make every effort to contact these businesses when opportunities arise, therefore if it is your judgment that your business fits within these categories, please check appropriate boxes.
Minority Owned Women Owned Small Business
Page 1 of 28
Revised 05/2012
TABLE OF CONTENTS
1. PROJECT OVERVIEW 3
2. ACRONYMS/DEFINITIONS 3
3. ITEM SPECIFICATIONS 4
4. PAYMENT 17
5. BID SUBMITTAL INSTRUCTIONS 18
6. BID SOLICITATION, EVALUATION AND AWARD PROCESS 19
7. TERMS AND CONDITIONS FOR PURCHASE OF GOODS 21
ATTACHMENT A 28
In accordance with NRS 333.350(1), a contract may be awarded for separate items, portions or groups of items in the best interest of the State, as required.
Prospective vendors are advisedto review Nevada’s ethical standards requirements, including but not limited to, NRS 281A.
1. PROJECT OVERVIEW
The State of Nevada Purchasing Division, on behalf of the Nevada Department of Motor Vehicles, is seeking responsible vendors to supply Nevada Certificates of Title and Salvage Titles. Award will be made to only one (1) vendor. This will be a Two-Year Open Term Contract. Contract is anticipated to be begin approximately October 1, 2016 and will end October 31, 2018. If agreeable to all parties, a two-year extension is available. FOB Destination pricing is being requested; unit price must include shipping charges. Quantities requested in this ITB are for the initial order only and could change on subsequent orders.
2. ACRONYMS/DEFINITIONS
For the purposes of this Invitation to Bid, the following acronyms/definitions will be used:
AAMVA American Association of Motor Vehicle Administrators
Awarded Vendor/ The organization or individual that is awarded and has an approved contract or purchase
Contractor order with the State of Nevada for the goods identified in this Invitation to Bid.
Bidder/Vendor Organization or individual submitting a bid in response to this Invitation to Bid.
Department Department of Motor Vehicles
FOB Destination Free on Board to the destination. Requires the seller to, at its own expense and risk, transport the goods to the destination and there tender delivery of them in the manner provided in NRS 104.2503. See NRS 104.2319(1)(b); UCC 2-319(1).
Goods As defined in NRS 104.2105, and as specifically identified in this Invitation to Bid.
ITB Invitation to Bid. A written statement which sets forth the requirements and specifications of a contract to be awarded by competitive selection. See NRS 333.020(4).
Lowest Responsible Person or firm (company/organization) that conforms in all material respects to the
Bidder/Vendor specifications within the invitation to bid and offers the lowest cost after all factors have been considered. See NRS 333.340
MSRP Manufacturer’s Suggested Retail Price
NAC Nevada Administrative Code
NOA Notice of Award
NRS Nevada Revised Statutes
Proprietary Any trade secret or confidential business information that is contained in a bid Information submitted on a particular contract. See NRS 333.020(5)(a); NRS 333.333.
Public Record All books and public records of a governmental entity, the contents of which are not otherwise declared by law to be confidential must be open to inspection by any person and may be fully copied or an abstract or memorandum may be prepared from those public books and public records. See NRS 333.333; NRS 600A.030(5).
Purchase Order Buyer-generated document that authorizes a purchase transaction. It sets forth the descriptions, quantities, prices, discounts, payment terms, date of performance or shipment, other associated terms and conditions, and identifies a specific seller. When accepted by the seller, it becomes a contract binding on both parties; also called order.
Subcontractor Third party, not directly employed by the vendor, who will provide goods and/or services identified in this ITB. This does not include third parties who provide support or incidental services to the vendor.
Shall/Must/Will Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in the rejection of a bid as non-responsive.
Should/May Indicates something that is recommended but not mandatory. If the vendor fails to provide recommended information, the State may, at its sole option, either ask the vendor to provide the information or evaluate the bid without the information.
State The State of Nevada and any agency identified herein.
Trade Secret Information including, without limitation, a formula, pattern, compilation, program, device, method, technique, product, system, process, design, prototype, procedure, computer programming instruction or code that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by the public or any other person who can obtain commercial or economic value from its disclosure or use, and is the subject of efforts that are reasonable under the circumstances to maintain its secrecy. See NRS 600A.030(5).
UCC Uniform Commercial Code
3. ITEM SPECIFICATIONS
Unless otherwise specified in this ITB, reference to a specific manufacturer or a specific product or model in the bid specifications does not restrict bidders to that manufacturer, product or model. This method is used to indicate the functional requirements (e.g., type, design, characteristics, quality) of the article desired. Bids may be considered on other manufacturer’s products or other models determined by the Purchasing Division to be the functional equivalent of the product or model referenced.
Item Unit Extended MSRP
No. Qty Description Price Price Price
3.1 957 M NEVADA CERTIFICATE OF TITLE: VP-2; ______
completed form must be in accordance Per M
with the specifications and samples in this solicitation.
3.2 54 M NEVADA CERTIFICATE OF TITLE: VP-2S; ______ completed form must be in accordance Per M
with the specifications and samples in this solicitation.
3.3 GENERAL INFORMATION FOR BOTH ITEMS 3.1 AND 3.2
3.3.1 Overall Size: Cut sheet 8 ½” Wide x 11” High.
3.3.2 Color of Border for VP-2: Blue – color to be an exact match to sample. ¼” white border all around outside of document.
3.3.3 Color of Border for VP-2S: Orange – color to be an exact match to sample. ¼” white border all around outside of document.
3.3.4 Paper Stock: Minimum of 24# paper is required and shall be fully chemical sensitive and contain no optical brighteners.
Specify Weight & Brand Paper ______
3.3.5 Printing: both sides in permanent black ink.
3.3.6 Printing of border will be completed using permanent ink.
3.3.7 Printing requirements listed in Section 3.3 will be completed using permanent ink.
3.3.8 Numbering: Red numbering, crash printed, consecutively numbered, guaranteed no missing or duplicate numbers.
3.3.9 Samples: You can request samples by e-mailing . All samples will be sent out the following business day by USPS. The State will send samples only by USPS. If vendor requests samples sent out by other means (Fed Ex, UPS); vendor must supply their account number and a shipping label for UPS.
3.3.10 True and Correct Specimens: Approximately 30 days after award has been made, awarded vendor must supply the Department of Motor Vehicles with true and correct specimen titles before shipment of forms are delivered. One thousand (1,000) forms of each title are to be supplied. Specimens shall be marked in red ink with the word “SPECIMEN” or “TEST” and shall be printed per specifications required in this ITB to assure security. Specimens shall be similar to the samples.
3.3.11 DMV printer information: These printed documents will be finished using an Canon Oce Varioprint 110 printer.
3.4 SPECIFICATIONS FOR SECURITY FEATURES
3.4.1 The State of Nevada title document shall meet AAMVA security features as specified below:
3.4.1.1 Complex Pattern: A complex pattern designed with varying line thickness that cannot be recreated by a scanner or copier.
3.4.1.2 Consecutively Numbered: Documents that contain a number that is consecutively numbered for control purposes. The consecutive number is to be in red florescent.
3.4.1.3 Full Chemical Reactant Paper: In forgery attempts, a bleach or solvent is sometimes used to wash the ink from the surface of the document. The data is then altered in that area on the document. When the paper contains the chemical reactive features, it will turn brown, blue or black when bleach or solvents are used on it. Any attempts made to alter the document become easily detected. Chemical reactive paper would not be a deterrent for duplicating the document by scanning or copying since this is not a visible feature.
3.4.1.4 Invisible UV Fibers: Invisible fluorescent fibers are added to the paper in manufacturing. The fibers are invisible under normal viewing conditions but a document containing them can be checked for authenticity by viewing the document under an ultraviolet (black) light.
3.4.1.5 Latent Image: Pressure-sensitive or hot stamped labels characterized with a normal (gray or colored) appearance. When viewed via a special filter (such as a polarizer) an additional, normally latent, image appears. Imagine contained in outside border; upper left hand side “NV” and lower right hand side “DMV”.
3.4.1.6 Litho Micro-text Printing: This print appears as a thin line to the naked eye, but the lettering easily can be read using a low-power magnifier. The resolution of most current copiers is not sufficient to copy such fine print.
3.4.1.7 Prismatic Color Pattern: Prismatic printing is a special printing technique where a pantograph background is printed in two or more colors on the same printing unit. The different ink colors merge where they meet in the ink fountain to form a blend of colors in the background. The special varying effect is very difficult to reproduce by using a scanner, computer, or copier. Nevada SALVAGE TITLE (VP-2S) Color is Orange, colors must be exact matches to the sample. Nevada Titles (VP-2) are Blue-Red-Blue, colors must be exact matches to the sample.
3.4.1.8 Chemical and Eraser Sensitive Leach and Bleach Inks: This type ink reacts to solvents or chemicals, such as bleach, alcohol or acetone. The solvents or chemicals are used by a forger to wash away or alter information on a document. When exposed to the solvents or chemicals, these inks will run, change color, or cause a stain to develop. Tampering is easily detected when chemicals or solvents are used on these inks. This ink will be used for printing the Prismatic Color Pattern.
3.4.1.9 Thermo-chromatic Ink: Thermo-chromatic ink changes color when exposed to heat and then changes back to its original color when cooled. When an area of a document is printed with thermo-chromatic ink, it can easily be tested for authenticity by holding or rubbing the area between fingers to activate the color change. This property cannot be reproduced by a copier. The thermo-chromatic ink shall be color to colorless with the words, “NEVADA” in the shape of the state of Nevada and be located on the lower right hand corner similar to the sample.
3.4.1.10 UV Dull Paper: Optically dead security paper permits the inclusion of ultraviolet (black light) reactive security features. Paper without added optical paper brighteners will not fluoresce under ultraviolet light.
3.4.1.11 UV Fluorescent Security Thread with Micro Text: Security threads are embedded within the paper fiber during the paper making process. Since it is visible in transmitted light, but not in reflected light; the thread is difficult to copy with a color copier, which uses reflected light to generate an image. The UV Security Thread glows when held under an ultra-violet light. Micro Text will often require the use of low magnification, e.g. a jeweler’s loupe. The single security thread shall be uninterrupted, continuous, and fully embedded. Placement from the horizontal location from the left hand form edge is acceptable at approximately 5.5” ± ¼”.
3.4.1.12 Visible Fibers: Visible fibers are added to the paper when it is manufactured. They are placed randomly on the paper, on both the front and back side. They can be different colors, densities and lengths. The fibers can be easily seen without the use of any special equipment. If a counterfeiter made several color copies of a document, which contained these fibers, it could be detected because the fibers would be in the same position on each sheet rather than placed randomly from sheet to sheet. In addition, document authenticity could be checked by tearing the document and checking the tear for the visible fibers, which would not be present on a copied document.
3.4.1.13 Watermark: Watermarks can be used on documents to provide an effective form of protection against counterfeiting. The watermark images are invisible or difficult to view unless held up to the light. The watermark image is applied during the paper manufacturing process. A watermark provides a security feature that is difficult, if not impossible, to copy by copiers and scanners. The watermark should not appear under UV light. The watermark shall be a series of vertically paraded Motor Vehicle Screaming Eagles with the horizontal location of the eagle’s beak approximately 3.8” ± 1/8” from the left form edge. The eagle watermark points toward the thread, which is to the right.
3.5 UNIVERSAL CERTIFICATE OF TITLE SPECIFICATIONS – Sample available upon
request.
3.5.1 Face of Form
3.5.1.1 Name of Jurisdiction: STATE OF NEVADA DEPARTMENT OF MOTOR VEHICLES – top of form, center of form, in the border
3.5.1.2 Blank area for mail to information (no prismatic colors printed)