/ Human Resources
Advertising Request form

1 1. Your details

Name: / Telephone extension:
Date:

2 2. Vacancy information

Job title:
Faculty/Service: (check appropriate box) / School/Department: (choose from drop down menu)
Faculty of Creative and Cultural Industries / Choose: ------Faculty OfficePortsmouth School of ArchitectureSchool of Art and DesignSchool of Creative TechnologiesSchool of Media and Performing ArtsInstitute of Industrial Research
Faculty of Humanities and Social Sciences / Choose: ------Faculty OfficeInstitute of Criminal Justice StudiesSchool of Education and Continuing StudiesSchool of Languages and Area StudiesSchool of Social, Historical and Literary Studies
Faculty of Science / Choose: ------Faculty OfficeSchool of Biological SciencesSchool of Earth and Environmental SciencesDepartment of GeographySchool of Health Sciences and Social WorkSchool of Pharmacy and Biomedical SciencesDental AcademyDepartment of PsychologyDepartment of Sport and Excercise Science
Faculty of Technology / Choose: ------Faculty OfficeSchool of Civil Engineering and SurveyingSchool of ComputingInstitute of Cosmology and GravitationSchool of EngineeringLearning at WorkDepartment of Mathematics
Graduate School
Faculty of Business and Law / Choose: ------Faculty OfficePortsmouth Business SchoolAccounting and Financial ManagementEconomics and FinanceMarketing and SalesOrganisation Studies and Human Resource ManagementOperations and Systems ManagementStrategy, Enterprise and InnovationSchool of Law
Campus Services / Choose: ------Catering ServicesConferences and LettingsFinance and ManagementResidential Services – Guildhall HallsResidential Services – Langstone CampusResidential Services – Rees and Burrell HallsStudent Housing
Information Services / Choose: ------Business Operations OfficeEnterprise Architect GroupEnterprise Platform ServicesManaged Service / SD PurchasingService DeliveryService ImprovementTraineesUniversity Program Office
Other Support and Professional Services / Choose: ------Department for Curriculum and Quality EnhancementDepartment of Student & Academic AdministrationDirectorateEmployabilityEstatesFinanceHuman ResourcesMarketing and CommunicationsNurseryPlanning DepartmentResearch and Innovation ServicesSport and RecreationUniversity LibraryVice Chancellor's ExecutiveUoP Global
Employment Category: Choose: ------AcademicClinical ResearchSenior Management – AcademicSenior Management – SupportSupport / Location: Choose A–N: ------Anglesea BuildingBuckingham BuildingBurnaby BuildingBurnaby TerraceBurrell HouseDennis Sciama BuildingEldon BuildingGuildhall HallsHampshire TerraceHippodrome HouseInstitute of Marine SciencesJames Watson Hall (West)King Henry BuildingLion Gate BuildingLangstone Student VillageMercantile HouseMilldam BuildingNuffield Centre
or
Choose P–W: ------Park BuildingPortland BuildingPurple DoorRavelin HouseRees HallRichmond BuildingRotundaSt Andrews CourtSt George's BuildingSt Michael's BuildingSt Paul's Sports CentreSpinnaker BuildingUnion BuildingUniversity HouseUniversity LibraryWilliam Beatty BuildingWiltshire Building
Grade: Choose: ------12345677/889101112
Line Manager: / Cost code for salary:
Contract type: / Open ended / Fixed term
If fixed term, please provide duration or dates of contract:
Employment basis: / Full-time / Part-time / PTHP
If part-time, please state the number of hours per week or FTE required:
If for less than 52 weeks, please state the number of weeks the postholder will be required to work (term-time only):
Working Pattern and dates of pattern (where applicable):

3 3. Reason for recruitment (select one box)

Re-advertisement / Following previous recruitment no appointment made for position number:
Existing position
If existing position, please provide name of either current or previous post-holder and position number below (if known):
Name: / Position number:
Name: / Position number:
New position / When was this position graded:
Date approved from UEB / Finance: / Date approved through Strategic & Financial Planning:

4 4. Advertising information (Legal Requirement)

Closing date of advert (please allow 7 working days for publication):
Do you wish this post to be advertised for more than 28 calendar days to allow for non-EEA applicants? / Yes / No
Please note: If you choose to advertise for 28 days or more you must ensure you give robust reasons at shortlisting for interview or rejection if you have any non-EEA applicants. These reasons must be entered into the recommendations textbox for all candidates. This process must be repeated at offer stage. This is because UK Visas & Immigration (UKVI) will expect to see reasons why we shortlisted / appointed a non-EEA national above an EEA national.

5 5. Media required for advert

Intranet (available to current employees only) / Internet (available to external applicants) / Jobs.ac.uk / Please note: All externally advertised positions are automatically advertised on Universal Job Match.
If you have any special requirements for your advertising, eg spotlight button for Jobs.ac.uk (an additional charge is made for this service), additional logos for partnerships, please provide details:
External publications are now processed by Onefix Media. HR will forward your external advertising requests to Onefix Media who will provide costings and timeframes to publish on external sites. If you wish to go ahead with the advertising, you must provide them with a Purchase Order number to confirm acceptance of their suggestions.
A contact person is required for agreeing advertising options and arranging for Purchase Order numbers to be raised for invoices.
Contact person:
Email address:
Extension number:
Other publications – please provide details below and dates of insertion (if known):
Cost code(s) for advertising:
(please confirm the following information is attached)
Advertisement*
Job information form* (Job Description, Person Specification, Job Hazard Identification)
Any further particulars you wish to be made available to applicants, eg. Department details
Closing date
Details of presentation / test
*In order for your advertisement to be placed, this information must be provided.
The latest version of the Recruitment form is available to download from:
www.port.ac.uk/departments/services/humanresources/recruitmentandselection/informationforrecruiters/academicandsupportrolesblankjobdescription/

5 6. Interview and post-advert information

Interview date:
NB: Your Interview date is needed before the advert can be published onto the online system.
Convenor:
(Person with responsibility for updating the online recruitment system)
Panel Chair:
Trained Interviewer (TI):
Panel Members:
Person who will be responsible for providing feedback to unsuccessful internal candidates: / TI / Chair
Room number and building candidates should report to:
Name of person candidates should report to:
Interview structure
Arrival time / Test / Presentation time
(if applicable) / Interview time
Do you wish for a break between each candidate interview?
(If you say yes, we will build in a 15 minute break) / Yes / No
Do you wish for us to build in a lunch break? / Yes / No
If yes, do you want: / 30 minutes / 45 minutes / 60 minutes
Presentation / test details (if applicable)
Presentation title:
Presentation duration: / Intended audience:
Equipment available (eg PowerPoint):
Details of test required (eg, in-tray exercise):

5 7. Notes (please enter any special instructions regarding recruitment below)

All submissions received into the mail box will be advertised within 7 working days of receipt providing all necessary information has been provided.

Jobs.ac.uk and Universal Job Match have a 48 hour turn around once the vacancy has published.

We will notify you in advance of publication dates for any other websites/publications.

HR USE ONLY

UEB / Finance approval received / Strategic & financial planning
Advert, JD / PS / JHIF received / Position has been graded (HERA)
Department notified of redeployee applicant(s) identified / Redeployment checked
Choose an item.HR – Advertising Request form (v.9 Dec 2017) / 1