3/26/11
TO: WV Email list
FROM: Bob Straley
Subject: Last Meeting UNAPPROVED MINUTES
Dear readers,
1. These Minutes will be approved (and possibly corrected before final
approval) at the next BOD Mtg.
2. The next Meetings are planned to occur as follows:
Condo 1 Assn: 10AM on the 3rd Saturday of each month
RecCtr Assn. 1PM on the 3rd Saturday of each month (Approx. 1-hr., from
Noon - 1PM is intended for attendees to have a lunch period. )
3. The above Meetings will also be NOTICED with a 48-hr. NOTICE on each
Bulletin BOD and an EMAIL NOTICE (which IS NOT required).
4. These Minutes are being sent in order for the Members who were NOT
available to attend the Meeting to receive an “overview” of what
occurred. In this way, along with Quarterly Mailouts to EACH Member, the
information included herein is intended to improve overall communications
with ALL Members .
5. While you MAY reply to me regarding questions raised in your mind
about the Unapproved Minutes email, I will reply to you, BUT it is my
intention NOT to carry on a “running dialogue” regarding the
JUSTIFICATION about ANY ITEM mentioned in the Minutes, NOR carry on email
dialogue with more than one Member at a time. Such dialogue should occur
during scheduled Meetings.
6. Should this attempt to IMPROVE communications with the Members result
in creating “divisive feelings” among the readers, I will discontinue to
use email as a form of communication, since it IS NOT a requirement to do
so. I hope you understand my intentions.
Respectfully submitted - - - Bob Straley
UNAPPROVED MINUTES
WINDMILL VILLAGE RECREATION CENTER ASSOCIATION
Board of Directors Meeting of March 17, 2011
ORGANIZATION MEETING
1. Proof of Notice was posted on 3/15/11 on Bulletin Boards and EMAIL
2. Election of Officers
President Dan MacVeagh (Unexpired Term 2011 and 2012)
V. President Ted Ferguson (Unexpired Term 2011)
Sec./Treasurer Bob Straley (Unexpired Term 2011, 2012, and 2013)
The Officers agreed unanimously that 2011 future Meetings should be held
to follow the Condo 1 Association Meetings, which are scheduled for
10:00AM, on the 3rd SATURDAY of each month, and by allowing a “break” for
lunch, the Rec Center Association Meetings would be held at 1:00PM.
3. General Discussion of Meeting Attendees
A. R&R Changes contemplated in the near future
1) There was general agreement to change the Rec Center rental Rate for
Association Members, which is now $100/hr. to $50/event for Members NOT
in arrears of Maintenance Fees (to cover electricity costs) AND a
refundable $100 deposit to cover cleanup (if required). The Assn. Member
MUST be in attendance to assure that the event was NOT being arranged as
a favor to a non-Member friend.
2) There was general agreement that the pool should be closed from 11PM -
7AM to conform to the “Quiet Hours” of the Condo 1 R&R’s.
3) There was general agreement that the County “No Dog Law” applies only
to Public Property, NOT Private Property. Therefore, dogs should be
allowed on the leased property EXCLUDING inside the building AND pool
area.
4) There was general agreement that the support of recent Association
Events indicate that a Social Committee should be formed to coordinate
and schedule a variety of events (such as Flea Market, BINGO, Holiday
Parties, Pot Luck Dinners, Pancake Breakfast, etc.) to encourage
fellowship within the Association and perhaps raise money for building
maintenance and enhancements. Diane Tamiso volunteered to perform this
function.
B. Security Issues (Note: ideas that DO NOT require human oversight
preferred)
1) Pedestrian entrances - There was general agreement that the use of
Condo 1 Gate Cards would prevent unauthorized entrance to the pool deck
(2 gates) and from the beach stairway(1 gate) as compared to the current
use of keys, a system which allows ANYONE to make key copies.
2) Vehicle entrance - There was general agreement that a gate actuated by
the Gate Card, would prevent unauthorized vehicles from entering the
property as at present.*
3) Security camera maintenance - Someone is needed to review and maintain
the security camera records AFTER a security breach is discovered. A
VOLUNTEER IS NEEDED.
C. Management Oversight of property.
1) From 1973 - 2007, an Association Manager/Bookkeeper was employed. From
2008 - Present a BOD Officer attempted to provide this service (a
Bookkeeper has been employed for $300/mo.).This “system” has proved quite
UNSUCCESSFUL, especially when ALL Directors leave for the summer. There
is money budgeted in the 2011 Budget to consider the employment of a
Manager. There was general agreement that his option should be
investigated.
D. Sub Leasing for Income Generation
1) The current Executive Events contract, which added $4577 income in
2010, is scheduled to be renewed and renegotiated.**
2) Such sub-leasing should NOT be exclusive and additional income should
be explored with civic organizations, churches, governmental agencies for
meetings, etc.***
* Any required redesign of the property, if needed, may require the
approval of the property owner, J. Stockton Bryant.
** Verification of a Liquor License and Liability Insurance naming
Windmill Village Rec Assn. as co-insured by Executive Events is required,
(they verbally say they have such). (NOTE: it may be assumed that
functions held by the Association involving alcoholic beverages, which
have occurred since 1973, are allowed by our current insurance policy.)
*** The ability to sub-lease should be verified either by: 1) the Assn.
Attorney by review of the lease, OR 2) a discussion with the owner, J.
Stockton Bryant.
Respectfully submitted by: ______
Bob Straley, Secretary