2017 Tournament Dates: September 26 - September 28
CHARITY PARTER HANDBOOK
Welcome!
Congratulations for being chosen as a Delek Charity Partnerfor the 2017 Delek Tournament for Hope. Our tournament is an invitation-only event, and we welcome you as a charity partner and hope you have a successful and profitable experience with us.
The Delek Fund for Hope is managed by the Community Foundation of Middle Tennessee; a 501(c)3 organization. CFMT staff manage all aspects of the Fund and its special events as well as grant making. They handle all legal aspects to make sure we follow IRS guidelines.
The Community Foundation has a dedicated Delek staff ready to help you through this process. Jennifer Abrahamson will be the primary charity contact. She can be reached on her mobile at 615-554-9607 or via email: .
Why Does Delek have Charity Partners?
Delek US Holdings,headquartered in Brentwood, awards grants to charitable organizations in cities and regions where our employees live and work. To best accomplish this mission, Delek established a donor-advised fund with the Community Foundation of Middle Tennesseein 2008. While we do award grants throughout the year, we designed the Delek Tournament for Hope as a special way to both support and help charities grow and network.
Each organization’s grant opportunity will be directly proportional to their commitment to its success and level of involvement in our events.
Ways to Raise Funds for your Organization through the Tournament
#1Team Sales / $4,500 per team (peractivity)
In order to be considered a “charity partner” in the tournament, youmust enter at least ONE team. That opens the door for three other ways to increase your fundraising potential.
Please note: In 2017 each organization may enter up to a total of 6 teams.
Payout Structure: Your organization will receive back (in the form of a grant) the full price of each team you enter ($4,500) plus a BONUS percentage as outlined below:
Team #1 = 10% Bonus ($5850 total)Team #4 = 10% Bonus ($5850 total)
Team #2 = 20% Bonus ($5400 total)Team #5 = 20% Bonus ($5400 total)
Team #3 = 30% Bonus ($4950 total)Team #6 = 30% Bonus ($4950 total)
If you enter six teams, your total payout from entering teams will be $32,400!
#2Hole Sponsorship Sales / $2,000 per hole for duration of tournament
Charities will be able to generate revenues by selling Hole Sponsorships. A ratio of two sponsorships per team will be allowed (max 12). Your organization will receive back the cost of the hole sponsorship plus a 25% bonus for each. (Example: $2,000 hole sponsorship = $2,500 grant)
#3 Pick Good Players (Golf only)
Charities can win extra grant dollars if their charity sponsored team(s) place in the top three golf teams in their flight.
First Place$3,000
Second Place$2,000
Third Place$1,000
#4Auction Sales
Charities can generate even more grant money by securing auction items. Items selected for the auction will receive the winning bid amount plus a bonus payout based upon the following matrix:
Winning Bid AmountMatch
Up to $99 30%
$100 to $499 50%
$500 to $999 30%
$1,000 and higher 10%*
Live Auction Items 10%*
The Delek Tournament for Hope uses an online bidding website for our silent auction.
Auction itemsubmissions are requested by Wednesday, September 20th.
Please use the excel spreadsheet template that will be emailed to you for your auction items.
Please emailphotographs (jpg 300 kb or smaller) of each item to y this deadline.
What are the Additional Benefits?
- Each organization will be allotted 6tickets to our Wednesday Evening Celebration and Auction at Nissan Stadiumfor your staff, volunteers, or board members. Additional tickets are available at a reduced rate if you need more. This event provides valuable exposure for your organization as well as aides in driving active bidding for your items.
- These six tickets are in addition to the tickets your golfers or shooters receive. Every participant, plus a guest, are also invited to this event as a part of their package.
- Each participant will enjoy a $200 hosted VIP shopping experience upon registration.
- Participants will be provided lunch or breakfast depending upon the time selected for their participation as well as hosted beverages and food during their activity.
PLEASE NOTE:The objective of being a Delek Charity Partner is to raise money for your organization. We realize there may be overlap between Delek’s vendors and your supporters and/or board members. Vendors and professional relationships of Delek and its operating divisions are not eligible for solicitation by any participating non-profit. In order to avoid solicitation by you of companies that are vendors of Delek, you are encouraged to contact the tournament staff to verify your prospects’ eligibility for solicitation by you. Just as you are raising money for a worthy cause, the Delek Fund for Hope has other charitable obligations that depend on Tournament revenue.
Details for Participating Charities
Registration Process
All registrations should be completed using the online form at make sure to list your name as the primary contact and the name of your organization under the “company” heading. Please try to have all players’ names prior to registering. If you must use “TBD” please make sure to email us at least 2 weeks before the tournament with player names. The deadline for registration is 1 week prior to the event start.
RSVP for the Celebration & Auction
Each team participant plus one guest each are invited to attend the Wednesday evening Celebration & Auction. In addition, each charity may have up to 6 individuals attend at no charge. This would include volunteers, staff, board members, or donors to your organization. All attendees (including you!) must RSVP if they plan to attend. It’s fast and easy online at If you offer to RSVP for your team participants, please make sure you enter their mobile number and email address to complete the first step of mobile bidding. This also allows us to communicate directly with them (via email) about the event including updates or changes. We will never sell or use this information outside of this tournament!
Payment Details
Invoices will be emailed to your charity through Freshbooks. Payment for teams and sponsorships must be received prior to the tournament via mail. To ensure proper credit, we prefer payments come through your organization rather than directly from your sponsors. All checks MUST have a note with your organization’s name and/or invoice number. Please do not hand deliver checks prior to or during the event. Grants will be held until full payment has been received. No credit card payments will be accepted from charity-secured teams.
The mailing address is: The Delek Fund for Hope
c/o CFMT
P.O. Box 440225,
Nashville, TN 37244
Hole Sponsors
Each charity may secure up to two Hole Sponsorships per team entered. The cost for each sponsorship is $2,000. Checks should be written from the participating charity and sent to the same address as team payments listed above.
Charities will get the $2,000 plus 25% bonus grant. Please let me know if you plan to set up at your hole location. You’ll need to bring your own table/tent/chairs, etc. Please send EPS LOGOS for sponsor signs as soon as possible. This could be your organization’s logo or the business sponsoring the hole for you. Your choice!
Auction
Participating charities are required to donate a minimum of FIVEitems to the silent and/or live auction. The auction will be held on Wednesday evening. Please secure items as donations to your organization. You then donate the items to the Delek Fund for Hope. Your organization will get the full amount of the selling price, plus a bonus payout as outlined above based on final selling price.
The deadline to enter items into the auction will be 7 days prior to the event. Pleasecreate an excel spreadsheet containing the item information. I will send out a sample template for guidance. Please email photographs by this deadline as well. PLEASE NOTE: Photos should be sent in the JPG format and no larger than 300 kb. Photos not meeting these specs will be returned for editing.
Consignment items will not be accepted this year except in extremely rare cases. Exceptions may be considered by the local committee and CFMT staff based on uniqueness of the package, pricing, size of the auction, and consignment fees. THERE WILL BE NO MATCHING ON CONSIGNMENT ITEMS!
CFMT staff will set the starting bid and bid increment. There will be no “reserve” amounts unless specifically required by the donating entity and approved by the committee. This should be a rare occurrence! CFMT reserves the right to decline items with any unusual restrictions including excessive blackout dates, reserves, minimums, etc.
Each charity will set up and display their auction items during the drop-off hours of 11:30am-2:30pm on Wednesday, September 27th.You will also need to “man” your auction table and be available to walk around any live auction items during that portion of the event.At the end of the night, you will be responsible to assist winning bidders collect their items.All unsold items must be taken from the venue by the donating charity the night of the auction.
Volunteers
An event of this size must have a lot of volunteers. We require each charity provide at least one volunteer for the Celebration & Auction. Volunteers are needed during set up and check-in.
Deadline Recap
Intent to Participate:No later than August1, 2017
Registration Deadline:Wednesday, September 20th
Auction Spreadsheet/Photos:Wednesday, September 20th
Player Name Deadline:Friday, September 22 (noon)
Payment Due Date:Prior to September 27th
Auction Item Set Up:11:30am until 2:30pm Wednesday, Sept. 27
Grant checks will be mailed:Approx. 6 weeks after the tournament concludes
If you have questions that have not been answered by this document or our website
at, please contact Jennifer Abrahamson at .