2017 Kya Derby Classic Invitational

2017 KYA DERBY CLASSIC INVITATIONAL

LANCASTER AQUATICS CENTER, UNIVERSITY FO KENTUCKY

MAY 12-14, 2017

SANCTION / Sanction of USA Swimming, Inc., issued by Kentucky Swimming, Inc. Sanction: KYLC1704
HOST TEAM / Kentucky Aquatics
MEET LOCATION / Lancaster Aquatic Center, University of Kentucky; Lexington, Kentucky
Facility Director: Letitia (Tish) Hollingsworth-Gray / 859-257-7947
MEET DIRECTOR / Lisa Meeker:
ENTRY CHAIR / Lisa Meeker:
229 Park Lakes Drive
Richmond KY 40475
MEET REFEREE / Greg Dodge:
HY-TEK ENTRIES / Jeanne Ocampo:
FACILITY / A 75 X 176-foot pool, with two movable bulkheads creating one eight-lane 50-meter racing course with Competitor non-turbulent lane markers, is housed in this facility.
Electronic timing by Colorado Timing System with two full color scoreboards will be used. There are 350 bleacher seats on deck for swimmers and 500 permanent seats in a raised balcony for spectators.
Pool depth: Patio end is 6" to 7", dive end is 7.5" to 16"
Due to State Fire Marshall’s code only 500 tickets will be sold per session. Once the 500 limit is reached no additional tickets will be sold until someone leaves. Re-entry, with a ticket stub, will be allowed subsequent to seating capacity. Tickets will be sold on a first come, first serve basis.
The competition course has been certified in accordance with 104.2.2C(4). The copy of such certification is on file with USA Swimming
IMPORTANT
INFORMATION / For athlete protection, the use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Such devices being used in these restricted areas will be subject to confiscation.
Except where venue facilities require otherwise, changing into or out of swimsuits
other than in locker rooms or other designated areas is not appropriate and is prohibited.
FACILITY NOTES / 1.  All trash must be deposited in appropriate containers.
2.  Children (swimmers and spectators) may not go into unauthorized areas, especially the Seaton Center attached to LAC
3.  UK and USA Swimming prohibits SMOKING and ALCOHOL.
4.  Any signs or banners must be hung by masking tape or string only.
5.  Radios, noisemakers, or anything that will cause distraction to swimmers, Coaches, or Officials will not be allowed. Flash photography is prohibited during the start of heats.
6.  GLASS CONTAINERS AS WELL AS ALL FOODS ARE BANNED FROM THE COMPLEX; NO FOOD IS ALLOWED ON DECK!
7.  Only competitors, coaches, and officials will be allowed on deck.
8.  Folding Chairs on deck must be placed out of traffic paths and may be limited/team.
9.  There is no reserved seating in the aquatic center balcony; clothing and other materials may not be used to “save” seats.
10.  Any acts of vandalism against the University of Kentucky at the Lancaster Aquatic Center will require immediate attention by the meet director. UK Police Department will be called and a report filed. Culprits could be expelled from one or more sessions, as determined by the meet director, team coach and KYLSC.
*MARSHALLS WILL ENFORCE THESE RULES AND VIOLATORS COULD BE EJECTED*
FORMAT / This is a timed finals competition with mixed age classifications for 8-under, 10-under, 9-10, 11-12, 13-14, 13 & over and Open swimmers. FINA starting procedures will be used. The FINA system, approved by USA Swimming, uses a series of whistles followed by a one-whistle announcement for swimmers. The No Recall Start Rule will also be enforced during this meet. The use of “fly-over starts” will be used for all events with exception of the 50’s.
ALL ENTRY TIMES MUST BE IN LONG COURSE METERS. No Conversion times will be accepted. ALL EVENTS WILL BE SWUM IN LONG COURSE METERS. SWIMMERS WILL REPORT TO THEIR ASSIGNED BLOCKS. 8-UNDERS WILL REPORT TO THE CLERK OF COURSE. HEAT AND LANE ASSIGNMENTS WILL BE POSTED BEHIND THE BLOCKS AND DISTRIBUTED TO COACHES.
ELIGIBILITY / Swimmers must be current athlete members of USA Swimming as provided in Article 302 or as provided under 202.6 or USA Swimming “open border” policy. Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
Age of swimmer on May 12, 2017 will determine their age group for this meet. The 2017 Official USA Swimming rules will govern all competition.
UNSUPERVISED SWIMMERS / USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. Swimmers participating under the provisions of 202.6 or USA Swimming’s “open border” policy must be under the supervision of their coach or a USA Swimming member coach. Coaches who are entering swimmers but will not be at the meet should arrange ahead of time for another coach to supervise their athletes. Swimmers unaccompanied by their coaches or for whom arrangements have not been made must contact the Meet Director or Meet Referee who will assist the athlete in finding coach supervision.
ENTRY LIMITS / Swimmers may enter four (4) Individual events per day
No more than 650 swimmers will be accepted.
The 13-14 & Open 400 IM, 400 Free will be limited to the Top 32
The 11-12 400 Free will be limited to Top 32
The 800 Free will be limited to Top 24 and run as an open event with mixed ages
KYA reserves the right to add 2 heats of their own swimmers to 400 & longer events
CHECK-IN PROCEDURE / 400 IM, 400 Free, & 800 Free will require a positive check-in. A positive check-in must be made by 4:30 PM for Friday night’s events, by 7:30 AM for Saturday and Sunday’s morning events, and by 30 minutes prior to beginning of competition for Saturday and Sunday afternoon events. Swimmers not checked-in by the designated deadlines will not be seeded. Positive check-in is located at entrance to pool deck.
Warm up / Competition
SCHEDULE / Friday, May 12 / 4:00 pm / 5:10 pm
Saturday & Sunday AM, May 13 & 14 / 7:00 am / 8:10 am
Saturday & Sunday PM, May 13 & 14 / TBD* / TBD*
*We will announce (via email & website) a final time for the start of the afternoon sessions. We will begin afternoon warm up sessions upon the conclusion of the morning sessions.
WARM-UPS / There will be lane assignments for ALL Sessions with both sessions running 25 minutes in length.
AWARDS / High Point Awards will be given to the Top 3 of Each Age Group Male & Female:
8 & Under, 9-10, 11-12, 13-14, 15 & over (For a swimmer to be eligible for a high point award, they must swim in their age group event) No ribbons with be awarded
SCORING / Top 16 in each event will score points
The standard scoring system is in effect: 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1
Running from 1st – 16th place
ENTRY FEES / $6.00 per individual event
$2.50 KYLSC surcharge per swimmer
$3.50 Facility surcharge per swimmer
A check payable to Kentucky Aquatics, Inc. must accompany all entries & waiver
A signed waiver/entry form & check for all fees must be mailed to the following and received by Friday, May 5, 2017.
Lisa Meeker
229 Park Lakes Drive
Richmond KY 40475
ENTRIES / Entries must be submitted electronically (Hy-Tek or SDIF). Handwritten, telephone or fax entries will not be accepted. If the USSID for any swimmer is omitted that swimmer’s entries will not be accepted. All swimmers’ registration will be checked against Kentucky Swimming’s database of registered athletes.
Note: If your team does not use Hy-Tek’s Team Manager or equivalent, then WinTM II Lite, downloadable free of charge from Hy-Tek’s web site, should be used to prepare your entries.
ENTRY DEADLINE / Entries must be received by Thursday, May 4, 2017, by 5:00pm. Entries sent outside of this time frame will not be accepted. Only invited teams will be accepted. Please submit Hy-Tek or equivalent entries to Jeanne Ocampo at
VENUE /

This meet will be swum in an 8-lane configuration. Because there is no warm-down availability, breaks will be taken throughout the meet.

PSYCH SHEET / A psych sheet will be sent out via email to each team’s coach on Monday, May 8, 2016. The psych sheet will be posted on the KYA web site. Please check the accuracy of your entries.
ENTRY CHANGES / Please use the psych sheet – the Coach or selected representative must e-mail all corrections to Jeanne Ocampo by Wednesday May 10, 2017 @ 12:00 noon EST.
RESULTS / Upon the meet’s conclusion results will be distributed via email to each team’s entry contact and submitted to KY Swimming for retrieval from the KYLSC website.
OPEN SORES / No swimmer will be permitted on deck or in the pool if they are bleeding or have an open sore/wound/cut. The meet referee and/or meet director will have discretionary power to determine if a wound is serious enough to warrant removal of a swimmer from the pool and/or deck.
ADMISSION
HEAT SHEETS / Admission is $6.00
Heat Sheet will be posted on KYA website by Thursday, May 11th, 2017. No Heat Sheets will be available at the meet. It is the spectator’s responsibility to print or download a copy from the KYA website. Heat Sheets will only be available for coaches and officials and will be distributed during the warm up session.
PARKING / DO NOT PARK ON UNIVERSITY DRIVE!! R6 parking lots off Sports Center Drive including Complex Drive will not be permit controlled during the summer. PS #1 (at University Drive & Cooper, across from the pool), K, and C6 (stadium) lots are not permit controlled after 3:30pm on Fridays and all day Saturday & Sunday.PS #7 (at Complex & Sports Center Drive, near the tennis courts) is a pay facility Monday-Friday. PS7 is might be free Saturday and Sunday.
OFFICIALS / The Kentucky Aquatics Swim Team welcomes the assistance of any visiting parents who would like to serve as officials. Please include your name, email, highest level of certification, and team. For further questions, you can contact Greg Dodge () You must have your 2017 credentials to work on-deck.
TIMERS / Kentucky Aquatics will provide timers for all sessions & events. Should the need arise for volunteer timers; an announcement will be made asking for assistance with the timing duties.
COACHES
REGISTRATION / All coaches must be currently registered with United States Swimming. Each team should submit a list of all coaches that will be in attendance. Coaching credentials must be worn always.
COACHES
MEETING / Should Kentucky Aquatics see the need for a coaches meeting, this will be held Friday May 12 at 4:45PM. Coaches will be notified via email by Thursday May 11th if there is a need for one.
POOL DECK / Only participating swimmers, coaches, officials and meet personnel will be permitted on the pool deck. In emergency situations parents of swimmers on the pool deck can ask for assistance from meet personnel to help contact a swimmer. Those failing to comply with this policy will be asked to leave.
SEVERE WEATHER / Please note that the University of Kentucky reserves the right to clear the pool deck at any time during competition if the staff feels swim meet patrons are at risk due to weather. If the deck is cleared, athletes may congregate in the Seaton Center hallways and in the locker rooms (showers are not to be used if the deck is cleared for weather).

ORDER OF EVENTS (all sessions are timed finals)

Session Number 1 - Friday, May 12, 2016
Warm-ups: 4:00 PM Competition: 5:10 PM
Girls / Events / Boys
1 / * Open 400 IM / 2
3 / * 13-14 400 IM / 4
5 / 11-12 400 Freestyle / 6
Event 5 and 6 will be limited to Top 32 and swum fastest to slowest
10 Minute Break
7 / Open 200 Freestyle / 8
9 / 13-14 200 Freestyle / 10
These events will be limited to the TOP 32 Swimmers
For both 13-14 & Open 400 IM
ALL Friday events are swum FASTEST to SLOWEST
Session Number 2 - Saturday, May 13, 2016
Warm-ups: 7:00 AM Competition: 8:10 AM
*Open events will be scored as 13-14 & 15 & over
Girls / Events / Boys
11 / *Open 200 IM / 12
13 / *Open 100 Freestyle / 14
5 Minute Break
15 / *Open 200 Backstroke / 16
17 / *Open 100 Breaststroke / 18
5 Minute Break
19 / *Open 200 Butterfly / 20
10 Minute Break
21 / *13-14 400 Freestyle** / 22
23 / *Open 400 Freestyle** / 24
Events 21,22,23 and 24 will be limited to TOP 24 Swimmers & swum FASTEST TO SLOWEST,
alternating boys and girls with the option of assigning two swimmers per lane
Session Number 3 - Saturday, May 13, 2016
Warm-ups: TBD (will follow the end of the morning sessions)
Competition: 60 minutes after start of warm-ups
Girls / Event / Boys
25 / 11-12 200 IM / 26
27 / 10 & under 200 IM / 28
29 / 11-12 50 Butterfly / 30
31 / 9-10 50 Butterfly / 32
33 / 11-12 100 Freestyle / 34
35 / 10 & Under 100 Freestyle / 36
37 / 11-12 50 Backstroke / 38
39 / 9-10 50 Backstroke / 40
41 / 11-12 100 Breaststroke / 42
43 / 10 & Under 100 Breaststroke / 44
*** 50’s of All Strokes & All Ages will run from the Deep End/ Dive End of the Pool
Session Number 4 - Sunday, May 14, 2016
Warm-ups: 7:00 AM Competition: 8:10 AM
*Open events will be scored as 13-14 & 15 & over
Girls / Event / Boys
45 / *Open 50 Freestyle / 46
47 / *Open 100 Backstroke / 48
5 Minute Break
49 / *Open 200 Breaststroke / 50
51 / *Open 100 Butterfly / 52
10 Minute Break
53 / *Open 800 Freestyle* / 54
Events 53 & 54 limited to Top 24 for each age group & swum FASTEST to SLOWEST
Alternating boys & girls with option of assigning 2 swimmers per lane
Session Number 5- Sunday, May 14, 2016
Warm-ups: TBD (will follow the end of the morning sessions)
Competition: 60 minutes after start of warm-ups
Girls / Event / Boys
55 / 10 & under 100 Backstroke / 56
57 / 11-12 100 Backstroke / 58
59 / 8 & Under 50 Backstroke / 60
61 / 9-10 50 Freestyle / 62
63 / 11-12 50 Freestyle / 64
65 / 8 & Under 50 Freestyle / 66
67 / 10 & under 100 Butterfly / 68
69 / 11-12 100 Butterfly / 70
71 / 8 & Under 50 Butterfly / 72
73 / 9-10 50 Breaststroke / 74
75 / 11-12 50 Breaststroke / 76
77 / 8 & Under 50 Breaststroke / 78
79 / 10 & under 200 Freestyle / 80
81 / 11-12 200 Freestyle / 82

KENTUCKY AQUATICS, INC.