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Agency Annual Report FY2017

(July 1, 2016 – June 30, 2017)

Questionnaire

2017 Annual Report - Agency Questionnaire

Agency: Click here to enter text.

Date Submitted to the Archdiocese: Click here to enter text.

This questionnaire is to be returned with the other required documentation for the Annual Agency Report. The Annual Report is due in the Archdiocese of Anchorage Finance Office, Attn.Monika Scott by September 22, 2017.

Administration

  1. Does your Agency have a Finance committee? Yes ☐No ☐
  2. How often did your Finance Committee meet duringfiscal year 2016-2017? Click here to enter text.
  3. Who are the members of your Finance Committee? (list all members with email info)

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  1. Please attach a copy of the minutes of each finance council to this report
  2. Has the Finance Committee reviewed the Archdiocesan Finance Policies during the last fiscal year? Yes ☐ No ☐
  3. Are the Archdiocesan Finance Policies available to staff for reference to reporting requirements and accounting guidance? Yes ☐ No ☐
  4. When was the budget for the fiscal year 2016-2017 (the year just concluded) reviewed by the Finance Committee and approved by the Board? Click here to enter text.
  5. When was the budget for the fiscal year 2017-2018 (the year currently in progress) submitted to the Archdiocesan Finance Office? Click here to enter text.
  6. When was the Annual Report for the Fiscal Year 2016 (prior year) submitted to the Archdiocesan Finance Office? Click here to enter text.
  7. When was the end of the year report of the 2016 Fiscal Year presented to the Board and community? Click here to enter text.
  8. When do you anticipate presenting the 2017 Annual Financial Report to the Archdiocese, your board and community? Click here to enter text.

Accounting

  1. Do you have written procedures for the following accounting activities: (please respond YES or NO)

Cash receiptsYes ☐ No ☐

Cash disbursementsYes ☐ No ☐

Payroll and personnelYes ☐ No ☐

PurchasingYes ☐ No ☐

Accounts receivable (tuition, etc.)Yes ☐ No ☐

If no to any of the above when do you intend to have them in place? Click here to enter text.

Bank Accounts

  1. Has the agency established any new bank accounts during the year?

Yes ☐ No ☐

If Yes, list the bank name, account name, and account number and the signers on the account: Click here to enter text.

  1. Has the agency closed any accounts this year? Yes ☐No ☐

If Yes, list the bank, the account #: Click here to enter text.

  1. Describe your procedure for reconciliation of bank statements? Identify the internal controls in place for this activity. Click here to enter text.
  1. Are the bank accounts reconciled in the same month that the statements are received? Yes ☐ No ☐
  1. How often are outstanding checks investigated and resolved? Click here to enter text.

Cash Receipts

  1. Are all vounteers and staff given written instructions on how to handle cash receipts? (i.e. collections, registrations, fees, etc.) Yes ☐ No ☐
  1. Are cash receipts promptly conveyed to the appropriate person in the business office? Yes ☐ No ☐
  1. In situations where sales are being made (breakfasts, carnivals, games) is each person collecting cash given their own bank and then deposits their own cash receipts when returning bank? Yes ☐ No ☐
  1. Is the person overseeing the collection of monies and making the deposit different than the person entering the cash receipts into the accounting system?

Yes ☐No ☐

  1. Are all cash receipts deposited and recorded in the accounting system in the proper accounts in a timely manner? Yes ☐ No ☐

Payroll and Personnel

  1. Are personnel files including required safe environment documentation maintained? Yes ☐ No ☐
  2. Is access to personnel files restricted and secure? Yes ☐No ☐
  3. Are eligibility requirements for all employee benefit plans carefully observed with respect to each employee so that no one will be improperly included or excluded?

Yes ☐No ☐

  1. Are funds withheld from employees pay for contributory participation in employee benefit plans remitted to the Archdiocese monthly?

Yes ☐No ☐

Information Technology

Because information technologies play such a crucial part inbookkeeping and administration, please answer the following questions.

  1. Does the agency provide computers and/or internet access to the staff, students, or others for their use in conjunction with their work? Yes ☐ No ☐
  1. Is there a written policy on internet/computer activity that is provided to all users? Yes ☐ No ☐
  1. Are staff and guests required to sign an agreement for internet use that acknowledges the policy? (usually done electronically at sign in.)

Yes ☐No ☐

  1. Are your computers networked? Yes ☐No ☐
  2. Are your computers automatically backed up on a regular and appropriate schedule? Yes ☐ No ☐
  1. Does your internet connection utilize filtering and blocking technology? Yes ☐ No ☐
  2. If so, what type of system is utilized for this? Click here to enter text.
  3. Who is responsible for monitoring this system? Click here to enter text.
  4. If wireless technology is used is it password protected? Yes ☐No ☐
  5. Do you let privately owned equipment (staff or others) connect to your network? Yes ☐ No ☐

If so, is there a BYOD (Bring Your Own Device) policy and are they required to agree to the policy prior to use? Yes ☐ No ☐

Overview

  1. As a result of this review, what actions or changes might be required to improve accountability and internal controls? Click here to enter text.

We acknowledge that the responses provided in this questionnaire have been reviewed and are supported by the following:

Signature(s):

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Agency Director

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Board President/Chair

Finance Committee

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