2016 ILS Budget Notes
2016 ILS Operating Budget / 2016 / 2015ILS Contracted Support / $83,123 / $78,713
ILS Contracted Development / $10,000 / $10,000
ILS Third Party Maintenance & Startup / $51,950 / $50,017
ILS Telephone Notice Charges / $6,516 / $7,205
ILS Staff Salaries & Benefits / TBD / $313,710
ILS Cataloging Services / TBD / $531,255
ILS Authority Control / $9,990 / $10,893
TBD / $1,001,793
2016 ILS Operating Budget Notes
This budget represents the resources that will be needed to maintain ILS services that the libraries wish to continue for 2016. The following is a description of what sort of services each ILS-related account covers.
ILS Contracted Support: This account pays for ongoing LibLime Koha support costs to PTFS LibLime.
Increase: The amount has increased as there is an annual increase per our contract and we have added 1 additional GetIt account.
ILS Contracted Development: This account includes $10,000 to cover development management & support at LibLime.
Increase: This budget line was increased by $5,000 for 2015. This budget line has been reduced since the Koha Go Live. There arecontingencyfunds to cover future development, but ongoing development should be planned for. In 2014, $81,343 was spent on development projects. In $2015, $45,291 was spent on development. This was offset by some funding from Bibliotheca ($4,472) and LSTA funds ($17,100). LSTA funds are also committed for 2015.
*Option to increase this budget line to $15,000.
ILS Third Party Maintenance and Startup: This account pays for all maintenance for add-ons to the ILS system. This includes cover art (Syndetics Solutions) and feature enrichments for the catalog (Library Thing for Libraries), maintenance for the Library Anywhere mobile catalog, and Crystal Reports maintenance. Increase: This budget line has increased due to annual percentage increases in the maintenance contracts and due to of fees for SSL certificates required for e-commerce and the secure login for LINKcat.
*There will be an additional annual fee of $1,614 for Envisionware and there is a monthly fee of $15. These fees can be added to the ILS budget or they can be pro-rated against the monthly credit card payments which will be distributed to each library by percentage of fees collected.
ILS Telephone Notice Charges: This account pays for the lines and local/long distance charges for the tele-messaging system and Talking Tech maintenance for phone and text notices.
Decrease:This budget line has decreased because volume is down slightly so telephone call fees have declined as has the fee for text messaging. Maintenance for Talking Tech has increased.
*In 2015 we must replace the Talking Tech server. This will be covered out of the ILS Contingency account (costs are TBD). Do the libraries wish to continue telephone notification?
ILS Staff Salaries & Benefits:This account pays the salary costs and benefits of the staff members required to manage the ILS.There are no planned changes in ILS staffing.
Increase. Most likely there will be an increase in this budget line due to position step increases in salary and the usual increases in benefits. Staff salary costs are covered by the Infrastructure, Network Services, PC Support and ILS Support fees.
ILS Cataloging Services: This account funds the contract with Madison Public Library for the provision of cataloging services to all ILS member libraries, including Madison. This account also covers fees to OCLC which will probably increase.
Increase: Madison and SCLS are working on a revision to the cataloging agreement and the way fees are charged.
ILS Authority Control: This account pays for vendor authority control on our database andauthority control tools for staff.
Decrease: This budget line has decreased due to a decrease in titles cataloged. The per record cleanup fee for LTI remains at .10/record which is what we have been charged since 2000.
2014/2015 Carryover/Contingency
The ILS Contingency amount is $530,750 in 2015. It had been $527,416 in 2014. Expenditures from this account were development costs, the Envisionware e-commerce startup fees and replacement cards for the Talking Tech server. However, there were salary savings due to the vacancy of Joanna’s Messer’s position, so contingency increased. This is a reserve for development costs beyond the budgeted amount in ILS Contracted Development and for startup fees and unexpected costs. Any unexpended amount from 2015 will be carried over into 2016.