April
2017 / Meeting Minutes / 4/04/2017 / NB company / Public meeting area
Scheduled 7 pm until 9 pm
Attendees: / Present: Teresa Nye, President; BJ Herman, Vice President; Cassandra Lynch, Secretary; Brian Casey, Equipment Director; Mason Phelps, Boys Director; Shaunita Bolden, Director of Volunteers
Absent: Alexis Chittenden, Girls Director; Jeannie Miller, Treasurer
Facilitator: Teresa Nye, President / Guest(s): None
1. / Meeting called to order at 7:05 pm by Teresa Nye, President.
2. / Motion: President moved to approve minutes from 7 March 2017 board meeting.
· Vote: Motion seconded; all in favor. Motion passed unanimously.
· Resolved: Motion carried without modification to the minutes from the meeting on 7 March 2017.
3. / Treasurers Report:
· 5013c update: reinstatement process started and 2013-2015 taxes sent in.
· 2016 Taxes, use the same preparer.
· Email board treasurers report.
4. / Equipment and Registration:
· Report uniform exchange for girls was a success. 5/6 team kept pinnies and all excess shorts/jerseys received and put into storage.
5. / Coaching Director:
· Position open
6. / Girls Program:
· Concerns U11 and U15 for upcoming weekend play everyone so more games than originally planned for. Updated striping plan will be sent to Park prior to game.
7. / Boys Program:
· End of year tournament paid for.
· Home games end in May.
8. / Volunteers: Director of Volunteers
· Concession re stock order to Teresa.
· Successfully opened at CHS and Cirque with first deposit ready for Treasurer.
· May 13th all girls teams at Cirque park, if they want to open Girls Director needs to coordinate with volunteers.
· Donation offer from Vinyl Home: 2 signs for concessions, need to supply logo.
· Possible Movie Night 6/2 at NVI or CJH. Crooked Arrow or Keepers or the game documentary suggested.
9. / New Items:
· Duck parade June 3rd at 10am, need to register club.
· June meeting moved to May 30th, early to accommodate voting of new board members prior to end of year banquet as an open community meeting. Send board member openings email.
· End of Season Banquet: June 3rd at Cirque Park. Need to plan out including set up and tear down. Plan to introduce new board members then.
· Offer possible equipment sale at the Banquet.
· Would like to advertise early reg at Banquet if possible. Board would need to review next years budget to decide on 2018 reg fees and early reg fee amount if possible.
· In discussing next year would like to see each team set up to manage themselves instead of board members doing the majority of duties for club to run smoothly.
10. / Meeting adjourned: 8:30 pm by Teresa Nye, President.
11. / Approved 5/2/17 at UPLC Board Meeting. Submitted by Cassandra Lynch, Secretary 5/17.