2015Annual Meeting Minutes - Draft

Tuesday 3-24-157:30, MIA

2015-15 Board & Committee Chairs:

X Peter Mortenson– President_ Andy Waxenberg–Webmaster/Ice Buyer elect

X Chris Moe – Vice President_ Sarah Edgerton – Webmaster elect

X David Goldschmidt - RegistrarX Greg Parker - Treasurer
X Rob Waschbusch– SecretaryX Maggie Friedell – Treasurer elect

X Bill Biesman- Ice Buyer_ Meredith Alston – Equipment

_ Bill Conybear – Coaches Rep

1) Call to order – [by-laws state that 10% of families must be represented for a quorum] – 22 people in attendance so a quorum is present.

2) annual meeting minutes from3/26/2014 approved as written

3) Treasurer's report: Greg P

-Maggie has access to all software, need to sign some bank forms for access to accounts

-Will file tax forms soon

-Roughly broke even on year

4) Report of directors (and committees – no committees this year)

a)President – Peter M

  1. Will continue to work with Paul Hickman to try to get some relationship with UW women’s team
  2. Will talk with all coaches for end of year review

b)Ice Buyer – Bill B

  1. We still do more games to practices than USHockey guidelines but that seems to be what people want.
  2. “block” scheduling (back to back games) saved about $1500 in ice costs

c)Registrar – David G

  1. We need to recruit more U8/U10 girls, looking for ideas
  2. Maybe a MSCR type class? Have U12/14s help.
  3. Try to piggyback on learn to skate programs

d)Coaching Rep – Bill C – not present

e)Web Master– Andy W

  1. State results posted
  2. Mark Johnson Camp posted
  3. Athletic Republic summer program posted
  4. Apparel store had a mid-year glitch. We’re now paid up so it should work again – Greg P

f)Secretary Report – Rob W -

  1. ‘policy’ issues:
  2. Add to Code of Conduct: “Use of cameras or recording devices in locker rooms is strictly prohibited” (August 26, 2014 meeting)
  3. Add to by-laws: Create board positions for Treasurer-elect, Ice Buyer-elect and Webmaster-elect. These positions will receive ½ ice credit as the standard position. (June 26, 2014 meeting)
  4. 2015Survey results – discuss in New Business

5) New business:

Summer Hockey –Survey shows some interest– Thoughts?
-Rent a sheet a week for girls open hockey? Sell ‘punch cards’ to Ice Spirit girls?

-Daytime vs evening – maybe less conflict with other activities during day? But transport could be a problem.

U8 team:

–Verona RWB was nice to work with

-Maybe get coaches blue jackets so they stand out from Verona coaches

-The team shrinking made things difficult – due to quitting and move-ups

-Really was a DEVO team

-Notification of practice times as early in the year as possible would help with recruiting and retention.

Survey comments: discussion of and how to address

Summary of Comments (23):

1. Great time/coaches/thanks (9)

2. U12 issues:

team selection (7)

league placement (4)

3. Poor info about program from Ice Spirit, from coach

4. Financial penalty for leaving

5. Non-parent coach travel re-imbursement

6. Recruit better/use Badgers

7. less teams on ice during practice

8. beginner options/U8 team - maybe tell people they'd be better off elsewhere for novices

9. U12/U14 novices - put them on a skill appropriate team rather than age appropriate

10. Ice time issues for game scheduling

11. Off ice training desired

U12 Discussion –

There was some resentment over unbalanced U12 teams. Some felt they should have been split evenly, some not. One team had a year with very few wins and it was demoralizing.

In the future the board will:

1)Be as transparent as possible – try to let everyone in the club know how many teams there will be at each level and how they will be divided (A/B vs evenly).

2)Charge a try-out fee. Part of the problem this year arose when several players left after being placed on a team.

3)If the teams are divided by skill, name them A & B rather than by color or something else.

4)The board should have some oversight into which league the teams are placed. There is no requirement to be in a league.

5)Try to keep evaluations as impartial as possible – ie hopefully don’t have parents evaluating/placing their own children.

6) Call of vote & election of new directors: NONE REQUIREDHowever…positions needing to be filled for 2015-16 are:

a) Coaches Rep – is a board appointed position that will need to be filled next year

b) Recruiting Coordinator – didn’t really have one last year. We need to keep numbers up

c) Secretary (potentially) – Rob W is willing to do it next year but daughter could potentially be in Lynx, has served 4 years and …

The bylaws state: “…the term of each Board member shall be two (2) years …To the extent possible, no Director shall serve more than two full consecutive terms.”

7) Adjourn