Request for Proposal (RFP)
Requirements Section
Technical Specifications
Hazardous Materials & Waste Management Division
Colorado Integrated Solid Waste & Materials Management Plan
(RFP) FAAA 2016000014
Table of Contents
I. BACKGROUND AND OVERVIEW 3
A. Background 3
B. Definition of Terms 3
C. Eligibility 6
D. Offeror Minimum Qualifications 6
II. PROJECT BUDGET, TIMELINE AND LIFE OF PROJECT 6
A. Project Budget and Award Period (Life of Project) 6
B. Project Timeline 6
III. GOALS and PURPOSE 6
IV. HOW TO RESPOND 7
A. Requirements Documentation 7
B. Project Description 8
C. Budget 8
D. Page Formatting Instructions 8
V. SELECTION AND EVALUATION: 9
A. Evaluation Factors: 9
B. Oral Presentations: 10
I. BACKGROUND AND OVERVIEW
A. Background
The Solid Waste and Materials Management Program at Colorado Department of Public Health and Environment (CDPHE) administers regulatory oversight at solid waste disposal site and facilities (landfills), solid waste transfer stations, recycling facilities, composting operations and other sites managing solid waste and recyclable materials in Colorado.
As declared within the Colorado Solid Waste Act, a statewide system of integrated solid waste management planning is necessary to meet Colorado’s solid waste disposal needs (C.R.S. 30-20-100.5). The most recent solid waste management plan for Colorado was developed in 1992 and no longer fulfills the solid waste and materials management planning needs of the State. To comprehensively address the current and future needs of solid waste management in Colorado, an integrated solid waste materials management plan that will initiate shifting the construct from merely waste disposal to sustainable materials management is needed. As directed by state statute, an integrated solid waste & materials management plan should center on both state and local efforts towards the reduction of volume and toxicity of the waste stream and be developed with input from local governments and citizens. Realistic goals at the state and local level should strive to achieve source reduction, recycling, composting and similar waste diversion practices. Additionally, statewide efforts must also focus on minimizing illegal disposal of solid waste through the development of appropriate and protective solid waste management operations.
Due in part to the lack of long-term solid waste management planning, many of the landfills in under-resourced areas of the state are out of compliance with the Solid Waste Act and Regulations. The Solid Waste Program recently completed a comprehensive assessment of the landfills within the state through detailed inspections and determined that the many of small, rural landfills are out of compliance with the minimum solid waste disposal site requirements. Landfill compliance deficiencies include such things as ground water contamination or failure to properly monitor for ground water contamination, failure to provide daily cover to reduce odors and pests, and illegal burning contributing to air pollution and risk of uncontrolled fire. Many of the small and rural solid waste facilities in Colorado lack the resources to return to compliance.
The Department is confident that drafting an integrated solid waste materials management plan to evaluate the current status of waste disposal and diversion opportunities would be beneficial throughout Colorado; particularly for communities that are currently struggling with waste disposal operations. The new statewide plan shall include recommendations for developing regionalized integrated solid waste management, developing regional hub and spoke recycling infrastructure, and evaluating the existing solid waste disposal costs for facilities not meeting the minimum regulatory standards to alternative management methods including a liability assessment of lifecycle costs for solid waste landfills. The information in the report will be used by communities to improve their waste management practices which should, in turn, protect the drinking water supply, reduce air pollution, minimize issues caused by rodents and insects, and reduce risk of fire and odors. The report will provide strategies and solutions for local governments that will allow solid waste facilities to develop plans to be compliance and help to protect their citizens’ health and environment. Additionally, the plan will emphasize methods to develop and improve waste diversion practices in Colorado through materials management techniques including recycling, composting and beneficial use.
The purpose of this Colorado Department of Public Health and Environment (CDPHE) Request for Proposals (RFP) is to solicit responses for producing a Colorado Integrated Solid Waste & Materials Management Plan.
B. Definition of Terms
“Composting” means the biological process of degrading organic materials that is facilitated and controlled through intentional and active manipulation of piles and windrows. These manipulations may include but are not limited to grinding, mixing of feed stocks and bulking materials, addition of liquids, turning of piles, or mechanical manipulation.
“Composting facility” means a site where compost is produced.
“Daily cover” means using a product as a cover placed upon exposed solid waste in a permitted solid waste facility to control disease vectors, fires, odors, blowing litter and scavenging, without presenting a threat to human health or the environment.
“Department” means the Colorado Department of Public Health and Environment.
“Financial assurance” means the requirements of Section 1.8 of the solid waste regulations and include a detailed written estimate of the cost of hiring a third party to close the largest area of a site and facility that may require closure and shall be the basis for the closure estimate. The closure cost estimate must equal the cost of closing the largest area requiring closure during the active life of the site and facility when the extent and manner of its operation would make closure the most expensive, as indicated by its closure plan through the use of one or more of the financial mechanisms to financially assure full payment of all closure, post-closure, and if applicable, corrective action estimated costs.
“Ground water” means any water below the land surface in a zone of saturation.
“Groundwater monitoring” means those standards established by the methodology and standards established by this Department (5 CCR 1002-8) in the Solid Waste Regulations, Section 2.
“Ground water protection standard” means those standards established by following 40 CFR 258.55(H) and (I) methodology or standards established by this Department (5 CCR 1002-8).
“Hub-and-Spoke” A model used to increase transportation efficiencies and reduce infrastructure and service redundancies in a regional service area. The model consists of a centralized processing center for recyclables, or “hub,” where material is sorted, baled and/or sold to market. The “spokes” are the surrounding communities that feed the recyclables they collect to the main hub. Typically the hub and spoke communities have a formal agreement that ensures the recyclables collected in the region flow from the spokes to the hub for processing.
“Integrated Solid Waste Management (ISWM)” is a comprehensive waste prevention, recycling, composting, and disposal program. An effective ISWM system considers how to prevent, recycle, and manage solid waste in ways that most effectively protect human health and the environment. ISWM involves evaluating local needs and conditions, and then selecting and combining the most appropriate waste management activities for those conditions.
“Landfill liner” means a continuous layer of natural or man-made materials beneath and on the sides of a landfill which restricts or prevents the downward or lateral escape of solid waste, its constituents, or leachate. A liner is also used in cap construction to prevent and control vertical movement of fluids.
“Leachate” means liquid that has passed through or had contact with solid wastes and may contain soluble, miscible, or suspended constituents removed from the wastes.
“Material Recovery Facility (MRF)” means a facility consisting of structures, machinery, devices, or persons to sort, bale, or otherwise manage or process source separated recyclable materials prior to conveyance to end markets.
“Medium size MSW landfills” means a landfill that accepts between 25,000 to 200,000 cubic yards of municipal solid waste per year.
“Municipal Solid Waste (MSW)” means solid waste from household, community, commercial and industrial sources that does not contain hazardous wastes as defined in the Colorado Hazardous Waste Act.
“Municipal solid waste landfills” means a sanitary landfill where one of the main waste streams accepted is municipal waste.
“Recycling facility” (see material recovery facility) means a separate facility, or a part of a solid waste disposal facility, where recycling operations are conducted.
“Recycling” A series of activities by which material that has reached the end of its current use is processed into material utilized in the production of new products.
“Recyclables” Materials recovered from the solid waste stream and transported to a processor or end user for recycling.
“Regional” Multi-jurisdictional, encompassing multiple Counties or Cities as well as the service providers who operate within those borders.
“Regional MSW landfill” means a landfill that accepts more than 200,000 cubic yards of municipal waste per year.
“Recycling Resource Economic Opportunity (RREO)” means the grant and rebate opportunity fund created by HB 07-1288 with the intent to fund implementation projects that promote economic development though productive management of recyclable materials that would otherwise be treated as discards.
“Small size MSW landfill” means a landfill that accepts less than 25,000 cubic yards of waste municipal solid per year.
“Solid waste” means any garbage, refuse, sludge from a waste treatment plant, water supply treatment plant, air pollution control facility, or other discarded material; including solid, liquid, semisolid, or contained gaseous material resulting from industrial operations, commercial operations or community activities.
“Solid waste disposal” means the storage, treatment, utilization, processing, or final disposal of solid wastes.
“Solid waste disposal site and facility” means the location and/or facility at which the deposit and final treatment of solid wastes occur.
“Solid waste regulations” means the regulations pertaining to solid waste sites and facilities 6 CCR 1007-2, Part 1 as authorized by the Colorado Solid Waste Act, 30-20-1 C.R.S..
“Stakeholders” means local officials, government employees, private businesses, nongovernmental organizations, and interested citizens that are involved in or have an interest at stake within the solid waste and recycling sector.
“Sustainable materials management (SMM)” is an approach to serving human needs by using/reusing resources most productively and sustainably throughout their life cycles, from the point of resource extraction through material disposal. This approach seeks to minimize the amount of materials involved and all the associated environmental impacts, as well as account for economic efficiency and social considerations.
“Transfer station” means a facility at which refuse, awaiting transportation to a disposal site, is transferred from one type of containerized collection receptacle and placed into another or is processed for compaction.
“Waiver” for the purposes of these regulations shall mean a formalized process whereby an applicant may request to be excused from specific portions of these regulations. In general a defensible technical argument must be presented and verified before a waiver may be granted.
“Waste division” The prevention and reduction of generated waste through source reduction, recycling, reuse, or composting. These actions generate a host of environmental, financial, and social benefits, including conserving energy, reducing disposal costs, and reducing the burden on landfills and other waste disposal methods. (U.S. EPA, 2012)
“Waste-shed” means a regional area of the state usually composed of multiple counties that share a common solid waste disposal and recycling system by use of the same infrastructure including landfills and recycling facilities.
C. Eligibility
The Offeror should be able to successfully complete the work outlined in this RFP.
Preferred Offerors will possess:
1. Proven success facilitating all phases of stakeholder outreach meetings, or similar;
2. Map generation experience;
3. Ability to travel to meeting locations throughout the State of Colorado;
4. Experience performing cost-analysis.
D. Offeror Minimum Qualifications
The Offeror must meet the following minimum qualifications:
1. Five (5) years of experience within the solid waste and recycling sectors;
2. Experience developing state and/or regional integrated solid waste and materials management plans;
3. Experience in developing a life cycle costs analysis model for analyzing the economics of solid waste management;
4. Experience with engineering design and operations plans for solid waste facilities, including applicable regulatory requirements;
5. Experience with rural challenges as related to waste diversion and recycling.
II. PROJECT BUDGET, TIMELINE AND LIFE OF PROJECT
A. Project Budget and Award Period (Life of Project)
1. Funding for this Project comes from the Solid Waste Cash Fund, which is predominantly generated form the solid waste user fee.
2. Use of Solid Waste Cash Funds for this Project has been approved by the General Assembly.
3. The award period for this Project is for less than one year:
October 1, 2015 through June 30, 2016.
4. Up to a total of $250,000. 00 will be available to fund this Project.
5. Additional time and/or funding will NOT be available.
B. Project Timeline
The Project must be completed and delivered no later than June 30, 2016. The anticipated start date for the contract resulting from this RFP is October 1, 2015. At the sole discretion of the State, the Department may modify the dates of this contract.
III. GOALS and PURPOSE
The goal of this project is to develop a Colorado Integrated Solid Waste & Materials Management Plan.
The Plan will include a comprehensive evaluation of the current state of Colorado’s waste disposal and materials management practices incorporating a public stakeholder process with feedback and input from all regions of the state. This will facilitate the development of options for virtually all regions and help capitalize on a collaborative effort to develop solutions for Colorado’s future. The results and recommendations within the Plan will guide CDPHE and stakeholders to develop short term and long term goals best suited for developing cost effective and environmentally protective waste management and waste diversion systems.
IV. HOW TO RESPOND
Responses must be submitted as described in Request for Proposal (RFP): Administrative Process & Information, as well as follow the requirements specified in this section.
NOTE: In case of any conflict exists between the Request for Proposal (RFP): Administrative Process & Information and the Section below, the requirements in the Section below shall be controlling.
NOTE: Proposals that fail to follow ALL of the requirements may not be considered.
Number of Proposals: (1) Original, (4) Copies, and one (1) electronic version on CD/DVD in .pdf format.