2015 ZAP Tier II Signing Event – Notes

TO DO:

  1. DO NOT write in a date (this will be completed by County)
  2. Please check Contract for correct name
  3. Please check Contract for Correct address

If there is an error – cross out the incorrect data and write in the correct information

ZAP Contract Summary
Item / Section / Page
Funds must be used in/for Salt Lake County / 1.A. / 1
Funds may not be used for non-qualifying expenditures: i.e. capital expenses, scholarships, re-granting, etc. / 1.B. / 1-2
Must submit an evaluation form / 1.C. / 2
Acknowledge Salt Lake County ZAP – see “Logo Usage Guide & Acknowledgement Expectations” / 1.D. / 2
Send all media releases to / 1.F. / 2
List your events on NowPlayingUtah.com / 1.H. / 2
Agrees to participate in the dashboard project by providing quarterly data upon request. / 1.O / 3
Keep track of how you spend ZAP funds / 2 & 5 / 3 -5
Amount of Award / 3 / 4
Maintain proper and appropriate insurance / 9 / 6
Reasons for termination / 11 / 6
Signature page: Authorized signer only / 9

Logo & Acknowledgement Guide

  • Available from ZAP Website

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  • Continue to display ZAP banners or posters
  • Check your websites and publications to make sure you are using the correct logo

Send thank you notes to Mayor Ben McAdams and County Council

  • Send to all or at least to Mayor, your council district and all at-Large members
  • Thank them for their support of ZAP
  • Thank them for their support of your organization
  • Thank them for their support of Salt Lake County’s entire arts and cultural community

Mayor Ben McAdams - Dear Honorable Mayor McAdams

Salt Lake County

2001 S State Street, N2-100

PO Box 144575

Salt Lake City, UT 84114-4575

Councilman or Councilperson

Council District 3Aimee NewtonDear Honorable Councilperson Newton

Council District 1Arlyn BradshawDear Honorable Councilman Bradshaw

At-LargeJim BradleyDear Honorable Councilman Bradley

Council District 6Max BurdickDear Honorable Councilman Burdick

Council District 2Michael JensenDear Honorable Councilman Jensen

At-LargeJenny WilsonDear Honorable Councilperson Wilson

At-LargeRichard SnelgroveDear Honorable Council Chair Snelgrove

Council District 4Sam GranatoDear Honorable Councilman Granato

Council District 5Steve DebryDear Honorable Councilman Debry

Salt Lake County Council

2001 S State Street, N2-200

PO Box 144575

Salt Lake City, UT 84114-4575

General Notes(Meant to assist you in future applications):

Provided with the best of intentions in order to share information that may help you in submitted a better application!

  • If the application was completed correctly and you included all requested information – there may be relatively few comments from the reviewers (notes already provided)
  • Narrative should match budget or the budget should reflect what you are describing in the application
  • Request number on page 1 should match the amount in the budget revenue section (ZAP Request)
  • If the budget line asks for an explanation and you included a number in that line please explain
  • If there is considerable growth or decrease in budget between years, please explain
  • Spell out acronyms
  • Board prefers short and concise mission statements (do not include goals, objectives et.al.)
  • Many reviewers will go to your website to find out about your activities, whether you are using the ZAP logo, to help them understand your organization better, etc.
  • In the specific notes, you may have noticed requests for clarification. Please take this as advice for use in next year’s application.
  • If you list “staff”on the first page of the application, you should also have money listed under the staff budget line 13.
  • Salaries mean you pay employment tax
  • If you don’t pay staff then don’t list them as “staff” on page one. If a person functions as a staff person but doesn’t receive compensation they are a “volunteer” or if they receive a fee or honorarium they may be “contracted”
  • If you don’t pay taxes on them, they are independent contractors
  • Unpaid staff = volunteer
  • DO NOT ASK for scholarships or capital expenditures (improvements)
  • Ask someone outside of your organization to read your application and provide feedback.

ZoomGrants will be used for next year’s application:

Tier II Application Deadline: March 31, 2016 @ 3:00 PM