2015 Annual Training Conference Committee

March 26, 2015

Raquel Barreto / Marcus Mitchell
Lesley Bell / Jamie Murray (Co-Chair)
Lisa Bispham / David Oppenheim – on phone
Kimberly Britt / Liane Platt
Barbi Brokhoff / Kate Pohl
Austin Cervantes / Pam Posehn
Julie Cockerton / Veronica Potter
Marissa de Almeida / Julie Prado- on phone
Natalie Dillon / Dave Rasmussen
Debbie Frahm (Chair) / Doris Reliford
Dalaine Heagle / Rose Schwab
Adele Hendrickson / Kimberlyn Stillwell
Tim Hirschberg
Dawn Mayer / Kim Turnbull
  1. Logistics Update – Lisa
  2. Registration Update(totals do not include Walk and Talk)
  3. 547 full registrations down from last year
  4. 593 on Tuesday
  5. 592 on Wednesday
  6. 582 on Thursday
  7. Conference Timeline Reviewed
  8. Committee Meeting-2pm in Scallion Room
  9. Dinner- location TBA
  10. Mobile App Update (Kate)
  11. Cyber Café – Location Grand Pavilion Foyer. 4 laptops. LA County will bring locks
  12. Evaluation Process- Link will be provided via app
  13. Questions to add
  14. Do you like the scavenger hunt?
  15. Are the tips for attendees helpful?
  1. Charity and Raffle Activities – Jamie/Raquel
  1. Basket Donations Update- Raquel awaiting clarification from counties and will email label forms to Lisa
  2. Lisa B. Ordered ticket bags
  3. Grand Prize Update will select 4 grand prizes. Large TV donation from Laura Roth, Keith Pepper and Kathy S. will be a grand prize(personal donation)
  4. Basket Transportation to North is available contact Raquel
  5. No more ticket counting required
  6. Kim T. and Raquel will coordinate signage for times of raffle drawings
  7. Kate will send Julie Cockerton template for thermometer
  1. Exhibitor Update – Natalie
  1. Confirmed Exhibitors/Sponsors- Xerox will separate color draping
  2. Experian may have to back out- $1,000
  3. Floor Plan reviewed
  4. One Scavenger Hunt with two days to complete - $50 prize
  5. Alisha Griffin will be at DCSS booth and will do q/a- will add as Alert in App
  6. Exhibitor Appreciation Reception

1)Time (5:00 pm – 6:30 pm)

2)Wine Commitments/Reminders

3)Invitations sent

  1. Welcoming Reception (Monday, 6:30 pm – 8:00 pm)
  1. House Music
  2. Selling Raffle Tickets (no drawing)
  3. 7pm- Walk through awards banquet
  1. Pre-Conference Meetings (Monday)
  1. Joint Managing Attorney Forum/LPC (10:00 am – 5:00 pm)
  2. CSDA Board of Directors Meeting (1:00 pm – 5:00 pm)
  1. Viewed Roll Call Video (Sacramento County)
  1. Opening Slide Show (LA County)
  1. Awards Banquet (Wednesday Evening)
  1. Program and Script update provided
  2. Timing (Reception – 5:30 pm, Dinner – 6:30 pm)
  3. Committee Reception (5:00 – 6:00 pm in Presidential Suite) and Group Photo (6:15 pm in Grand Ballroom)
  4. 4pm balloons and stage decoration
  5. Centerpiece Set-Up (4:30 pm)
  6. Lisa will open doors at 6:30 pm
  7. Open Seating
  8. Music Suggestion- Send list to Julie Prado
  1. Photography & Tech Support
  1. Schedule of Events (send to Al Reyes)
  2. Equipment (Kern County)– Laptop, Clickers provided by AV company
  3. Verra Nop will report to Harbor B at 10am Monday the 13th
  4. Slide Shows

1)P1 – Photos from 2014 Conference

2)P2 – Photos from 2015 Welcome Reception and Day One

3)Awards Banquet – Photos from Day One and Day Two

4)P3 – Final Slide Show including Banquet

  1. 264 Volunteer positions – Total volunteers 139 from 40 Counties
  1. Volunteer Room/Check-In(Harbour B)
  2. Volunteer Trainingvia conference call(March 30, 2015 at 2:00 pm)
  3. Lisa will order boxed lunches
  1. Signage
  1. Sponsorship Recognition
  2. Raffle (Santa Cruz)
  3. Cyber Café
  4. Charity Check - one check for both Charities
  5. Workshops
  6. Mobile App
  1. Opening Plenary – P1Lisa/Debbie will open doors at 8am
  1. Julie Cockerton will meet Color Guardand National Anthem singer
  2. Staging
  3. Roll call video 9.5-10 minutes
  4. A/V Needs need to be confirmed by Julie for Guitar player

12.General Plenary – P2

  1. Jaime will do charity intro/video -5 minute video
  2. Keynote Speakers – Vicki Turetsky and Alisha Griffin no Q&A
  1. Closing Plenary – P3
  1. Keynote Speaker – Michael Hayes
  2. Charity Check Presentation
  3. Conference Wrap-Up
  4. Staging
  5. Dalaine, Julie and Liane will usher
  1. Final Work Plan Reviewed for Mobile App
  2. All changes to Kate by April 1st
  3. PPT titles need to match workshop titles
  1. Attendees bags will include:
  2. Notepad and pen
  3. Name Badge holders
  4. CGI items
  5. Agenda at a glance
  6. Casa Flyer
  7. Mobile app flyer
  8. Scavenger hunt form
  1. Next Meeting
  2. Sunday, April 12, 2015
  3. Committee Meeting: 2:00 pm – 4:30 pm (Hyatt Regency SFO)
  4. Committee Dinner: 5:30 pm – 8:30 pm – Location TBA

May 21stmeeting Via Conference Call

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