2015-06-16 RRFC Committee Meeting Minutes

Date & Venue

Romsey RUFC Clubhouse, Tuesday June 16th 2015 19:00.

Next committee meeting 13th July 2015

Standing Agenda

  • Apologies
  • Minutes of last meeting
  • Chairs report
  • Playing Report
  • Senior
  • Youth
  • HRFU/RFU
  • Youth
  • Clubhouse
  • Social
  • Bar
  • Events
  • 100 Club
/
  • Membership report
  • VP report
  • Treasurer’s report
  • Sponsors
  • Projects
  • Compliance
  • Safeguarding
  • Disciplinary
  • Communications
  • Community
  • Matters Arising
  • AOB
  • Next meeting: Monday January 12th @19:00

EJB: Eric Bailey
JAG: Jamie Glanville
NS: Nick Smith
NJC: Nick Creal
KW: Kev White
MS: Mark Stent
GL: Graham Lusty / PRC: Phil Cunningham
JAH: Jocelyn Head
SCS: Spencer Scott
JDL: John Lee
SS: Simon Stent
JC: John Connolly

Specific Items For Discussion

Actions

Ref / Owner / Details / Date / Status
50 / JAG/DM / Get photos for picture board (8x6) plus name and role / 31.08. 13 / DM to complete
51 / NS / Create picture board / 31.08.13 / Carried forward
162 / NS / Contact John Pugh about Balcony Weight bearing capacity / 08.09 / Carried Forward
164 / NS / Chase TVBC on floodlights / 13.10 / Carried Forward
171 / PRC / Look at web design and possible subscription cost / 13.10 / Wait for GMS go live
176 / EJB / Bar furniture needs updating/replacing / 10.11 / Carried Forward

Minutes

Area / Item / Details
Apologies / JAG: SCS: GL:
Attendees / EJB: KW: JDL: JC: MS: PRC: NS: NJC: JAH:
Minutes of last meeting / Committee / Agreed
Matters arising / Ganger Farm on track
Flood lights: Assurances from TVBC that they will be ready for start of season. NS
Metal post studs on training pitch: TVBC to be informed. NS
Rugby Club Magazine. Write up proposed by magazine, requirement for high resolution photos and input from sponsors. EB
First Annual Sports Day, agreed to participate 26th July
Chairman’s Handover Report: To discuss next meeting.
Chair Report / None
Secretary / None
Treasures
Report / None
Playing / Senior / O2 Touch Tournament entered and won, Report sent to Advertiser
Touch Rugby session are running successfully and willrun for the next four weeks, followed by the start of pre-season training.
Players meeting held reported as successful and informative. Outcome to be discussed on Lustys return.
Youth / U12's have folded, and Phil will be joining the U11's set up. Kids touch rugby had 5 a side last week (Thursday), and we hope to have more this week. We had interest from a couple of the boys to join the club in September which was a positive
HRFU/RFU / None
Kit / Ian Thomas agreed sponsorship of Match Balls
Recruitment
Youth / School Liaison
Clubhouse & Social
Bar Manager / None
House Report / None
Social sec / Mark Stent to start planning social calendar
Social / Ideas for new calendar
Lorry pull (Carnival) 19th July
Bed Race 14th July
Gentlemen’s evening
100 Club / TBC
VPs
Membership / Current Position
Finance Committee
Finance / Report pending
Incorporation
Sponsors / Ganger Farm
Projects / Safeguarding
Disciplinary / none
Development / Website
Compliance / Press
RWC
Autumn
Internationals / Six Nations
AOB / Presentation Evening
Small profit.
Request for better seating arrangements at venue.

Reports and Attachments

Membership / None
Finance / None
Youth / None
House / None
Social / None
Senior Playing / none