2014-2015 Enrollment Management Calendar

Enrollment Management Calendar

Archdiocese of Chicago
2014-2015 Enrollment Management Calendar
Office of Catholic Schools

Admissions Cultivation and New Family Orientation Annual Program Calendar

September/October

Invite and form committee(s) – Marketing Committee, Parent Ambassador Team or any group dedicated to helping promote the school and assist in welcoming prospective families.
Set admissions season calendar and publish it (internally, website and in collateral materials)
Ensure collateral materials are updated and ready for admissions and re-enrollment season
October: Check in with new families to see how they are feeling about the transition into the community

November/December

Host one admissions open house/cultivation event
Acknowledge/thank prospective families for attending event and visiting campus (on-going)
Begin to accept applications for admissions

January

Attend local school fair/prospecting event(s)
Continue to accept applications
Announce tuition and distribute re-enrollment contracts
Host admissions event/Catholic Schools Week

February

Deadline for first-round/priority admissions considerations
Send acceptance packets to new families with the acceptance letter, enrollment contract, new tuition and applications for financial assistance if requested by families
Call all new families to say "welcome and congratulations"
Host shadow days for transfers – begin to accept transfer applications once school identifies available spots per grade
Host new family reception (for adults) with Board, key administration and parish representatives

March/April

Send all families school tentative calendar for upcoming year
Continue accepting applications on a rolling basis
Host admissions/cultivation event(s) for spring prospects
Continue sending acceptance packets and materials to new families (on-going as appropriate)

May/June

Host New Parent Orientation (provide welcome night for adults to questions answered and school can set expectations before the long summer pause)
Thank committee and committee leadership for service

Late June/Early July

Host social playdate or event for new families and their students to let them “connect” socialize
Send a little something to the incoming new students as a way of saying "Wow, this school is going to be such a special place for our family" -- could be a small child's prayer book, or something made in-house by the 8th graders for the new students coming in. . . a CD of songs sung by the school choir that are used at school masses or assemblies. . . something sweet!
Send summer reading lists, school supply needs, uniform ordering info, final academic calendar
Sponsor or have presence in community wide events (parades, summer fests, family concerts, movie nights, etc.)

September 2014

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3 / 4 / 5 / 6
7 / 8 / 9 / 10 / 11 / 12 / 13
14 / 15 / 16 / 17 / 18 / 19 / 20
AMEN- Webinar
21 / 22 / 23 / 24 / 25 / 26 / 27
28 / 29 / 30

October 2014

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3 / 4
5 / 6 / 7 / 8 / 9 / 10 / 11
AMEN Workshop
12 / 13 / 14 / 15 / 16 / 17 / 18
19 / 20 / 21 / 22 / 23 / 24 / 25
26 / 27 / 28 / 29 / 30 / 31

November 2014

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1
2 / 3 / 4 / 5 / 6 / 7 / 8
9 / 10 / 11 / 12 / 13 / 14 / 15
16 / 17 / 18 / 19 / 20 / 21 / 22
AMEN- Webinar
23 / 24 / 25 / 26 / 27 / 28 / 29/30

December 2014

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3 / 4 / 5 / 6
7 / 8 / 9 / 10 / 11 / 12 / 13
14 / 15 / 16 / 17 / 18 / 19 / 20
AMEN- Webinar
21 / 22 / 23 / 24 / 25 / 26 / 27
28 / 29 / 30 / 31

January 2015

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3
4 / 5 / 6 / 7 / 8 / 9 / 10
11 / 12 / 13 / 14 / 15 / 16 / 17
AMEN- Workshop
18 / 19 / 20 / 21 / 22 / 23 / 24
25 / 26 / 27 / 28 / 29 / 30 / 31
Catholic Schools Week / Catholic Schools Week / Catholic Schools Week / Catholic Schools Week / Catholic Schools Week / Catholic Schools Week

February 2015

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3 / 4 / 5 / 6 / 7
8 / 9 / 10 / 11 / 12 / 13 / 14
15 / 16 / 17 / 18 / 19 / 20 / 21
AMEN Webinar
22 / 23 / 24 / 25 / 26 / 27 / 28

March 2015

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3 / 4 / 5 / 6 / 7
8 / 9 / 10 / 11 / 12 / 13 / 14
15 / 16 / 17 / 18 / 19 / 20 / 21
AMEN Webinar
22 / 23 / 24 / 25 / 26 / 27 / 28
29 / 30 / 31

April 2015

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3 / 4
5 / 6 / 7 / 8 / 9 / 10 / 11
12 / 13 / 14 / 15 / 16 / 17 / 18
19 / 20 / 21 / 22 / 23 / 24 / 25
AMEN- Webinar
26 / 27 / 28 / 29 / 30

May 2015

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2
3 / 4 / 5 / 6 / 7 / 8 / 9
10 / 11 / 12 / 13 / 14 / 15 / 16
17 / 18 / 19 / 20 / 21 / 22 / 23
AMEN- Webinar
24 / 25 / 26 / 27 / 28 / 29 / 30/31

June 2015

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3 / 4 / 5 / 6
7 / 8 / 9 / 10 / 11 / 12 / 13
14 / 15 / 16 / 17 / 18 / 19 / 20
21 / 22 / 23 / 24 / 25 / 26 / 27
28 / 29 / 30

July 2015

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1 / 2 / 3 / 4
5 / 6 / 7 / 8 / 9 / 10 / 11
12 / 13 / 14 / 15 / 16 / 17 / 18
19 / 20 / 21 / 22 / 23 / 24 / 25
26 / 27 / 28 / 29 / 30 / 31

August2015

Sunday / Monday / Tuesday / Wednesday / Thursday / Friday / Saturday
1
2 / 3 / 4 / 5 / 6 / 7 / 8
9 / 10 / 11 / 12 / 13 / 14 / 15
16 / 17 / 18 / 19 / 20 / 21 / 22
23 / 24 / 25 / 26 / 27 / 28/29 / 30/31