2013 Open Positions - HBA Metro Chapter Board of Directors

2013 Open Positions - HBA Metro Chapter Board of Directors

President

President serves as an officer on the chapter board executive committee (EC), conducts the meetings of the chapter and has primary responsibility for the general welfare of the chapter. When present, the president presides at all meetings of the chapter board of directors, the chapter EC and the Annual Business Meeting (ABM). The president sees that all orders and resolutions of the chapter board of directors and members are carried out and sets the annual strategy and goals of the chapter with the assistance of the directors.

Key goals and objectives

Support the vision and key strategic initiatives for the chapter in collaboration with the chapter board and in alignment with the overall HBA vision and strategic imperatives
Motivate, engage and empower board members and committee chairs
Work with the secretary to ensure the chapter is in compliance with theHBA’s bylaws and policies
Work with thetreasurer to ensure the chapter is in compliance with financial guidelines/policies
Track and monitor key chapter deliverables and progress towards goals
Mentor president-elect

President-elect

The president-elect serves as an officer on the chapter board executive committee (EC). The president-elect reports to the president of the chapter board.In the absence of the president, the president-elect presides over chapter board meetings and has other responsibilities and duties as may be assigned by the president, the chapter EC or the chapter board of directors.The president-elect, in concert with the president, vice president and other chapter EC members,are ultimately responsible for the strategic direction of the chapter and as such, are responsible for ensuring that the entire chapter board of directors are in alignment with the corporate strategic imperatives, are actively developing an ongoing two-year strategic plan for the chapter and that all functional areas are regularly and effectively communicating with each other, as well as with their corporate counterparts to foster a well-oiled team.The president-elect oversees the overall succession planning activities of the chapter and participates in activities related to volunteers, leadership recruitment and development in coordination with the director of volunteer engagement. The president-elect interacts with the director of membership as relates to planning activities to enhance member experience.

Key goals and objectives

Responsible for the chapter strategic planning process and it’s execution
Ensure the HBA value proposition, brand essence and programming support theHBA’s mission
Lead all succession planning activities, foster volunteer recognition and recruitment efforts, spearhead chapter board orientation and ensure the development of committees under each functional area
Oversee evaluation of proposed initiatives to ensure that they are aligned with the HBA’s vision and strategy and, if “new”, share with the director of chapter development and other HBA leaders/staff to gain buy-in
Conduct all chapter activities in the absence of the chapter president as necessary, including attending Council of Chapter Presidents (CCP) calls and face-to-face meetings
Transfer knowledge to successor president-elect
In most chapters, has oversight of specific directors on the chapter board. In this case, the EC members each have one or two directors that they oversee/support to ensure they are tracking towards their goals

Vice president (VP)

The VP serves as an officer on the chapter board executive committee (EC). The VP reports to the president of the chapter board. In the absence of the president or president-elect, the VP presides over meetings of the chapter and has other responsibilities and duties as may be assigned by the president, the chapter board EC or the chapter board of directors. The VP, in concert with the president, president-electand other chapter board EC members on the chapter board, are ultimately responsible for the strategic direction of the chapter and as such, are responsible for ensuring the entire chapter board of directors are in alignment with the corporate strategic imperatives, are actively developing an ongoing two-year strategic plan for the chapter and that all functional areas are regularly and effectively communicating with each other as well as their corporate counter parts to foster a well-oiled team.

Key goals and objectives

The VP is usually/often responsible for putting together and engaging the chapter advisory board
The VP often performs ad hoc assignments for the chapter EC and is the role with the most heterogeneity of all chapter board roles
In most chapters, has oversight of specific directors on the chapter board. In this case, the EC members each have one or two directors that they oversee/support to ensure they are tracking towards their goals

Secretary

The primaryrole of the chapter secretary is to ensure that the governance of the chapter is in compliance with the HBA’s bylaws, chapter operating policyand all other policies of the HBA. The secretary liaises with the president and president-elect in November to distribute a calendar of all chapter board meetings/retreat date(s) for the coming year. The secretary ensures that meetings are held and run in accordance with Robert’s Rules and documents the discussions, decisions and actions through recorded minutes. The secretary disseminates the minutes to the chapter board, chapter mentor, the HBA 1st vice president (corporate board), CCP chair (corporate board) and director of chapter development (staff). The secretary posts the minutes on the HBA resource center. The secretary is responsible for uploading all documents to the HBA resource center pertaining to the chapter board. The secretary schedules and runs the chapter’s annual business meeting (ABM),including the voting process (accounting for proxies and counting the electoral votes) and ensures that all necessary information related to the ABM is sent to members 30 days prior to the annual meeting.

Key goals and objectives

Ensure chapter leadership understands and complies with theHBA’s bylaws, chapter operating policyand all other policies of the HBA, especially with regard to their specific functional role
Document chapter board meetings via minutes which record discussions, decisions and actions, and distribute and posts the minutes in accordance with the position overview
Hold chapter ABM
Ensure the chapter is in alignment with the HBA’s mission and contributes positively to the HBA’s reputation
Share best practices with the HBA counterpart so that all chapters can benefit from learning
Attend calls for chapter secretaries which are scheduled by the HBA secretary (corporate board)
In most chapters, has oversight of specific directors on the chapter board. In this case, the EC members each have one or two directors that they oversee/support to ensure they are tracking towards their goals

Treasurer

The treasurer shall keep, or cause to be kept, accurate accounts of funds of the chapter in a manner as provided by resolution of the board of the association. In the absence of a treasurer appointed by the chapter, the treasurer of the association shall fulfill this function on behalf of the chapter. The treasurer shall confer with the treasurer of the association in the development, monitoring and reporting of the chapter financials.

Key goals and objectives

Ensure that the chapter is generating income above expenses
Ensure that the chapter is in compliance with the HBA budget and reporting policies
Ensure that the chapter is fulfilling the purpose of the association
In most chapters, has oversight of specific directors on the chapter board. In this case, the EC members each have one or two directors that they oversee/support to ensure they are tracking towards their goals

Directors-at-large (DAL)

Directors-at-large serve for a two-year term. Technically, the chapter president appoints each director to a functional area after they are voted in as a director-at-large depending on skillsets and interest. However, when submitting your nominations form, please indicate your area of interest. Below are the various functional areas.

Corporate relations
The director of corporate relations is responsible for developing a strategic and tactical plan for corporate relations that supports the chapter’s financial health, while also enhancing the membership growth of the chapter. This plan outlines the chapter’s goals for the year to include all sponsorship goals that support chapter activities. This individual serves to build and maintain positive corporate relations ideally done in an integrated fashion:

Serve as the primary representative to secure funding through sponsors (for chapter events/programs)
Ensure a positive, enriching experience for chapter sponsors
Communicate the value of the HBA as deeply as possible within the sponsor company
Prospect and network to develop targets for new corporate support
Articulate and present the value of the HBA to prospects within the corporate community
Strengthen relations within companies that support the chapter
Work strategically with the director of corporate development to ensure awareness of all initiatives

Market research

This position works in tandem with the HBA board director of strategic research & insights to explore, recommend, and initiate market research within their local geography. In fulfilling this function, the incumbent will discuss needs with the chapter board and present them to the HBA board director of strategic research & insights(in concert with the other chapter market research directors) to identify universal priorities and create implementation plans.

Marketing

This position guides and performs all marketing tasks and related communications initiatives for the chapter in accordance with corporate guidance, including branding, value positioning, message consistency and development of core materials and initiatives that maximize information exchange among members. In fulfilling this function, the incumbent will develop the core processes for marketing and communication initiatives for the chapter, including providing members with timely receipt of information before and after all HBA events. Objectives include:

Increase membership representatives from the healthcare industry: business, government, academic sectors
Attend chapter board meetings and events; develop volunteers and assist in succession planning
Increase corporate sponsorship & support via communications that promote the HBA’s benefits and solid branding
Generate positive awareness among members and prospects so they will attend events and get involved

Membership

The director of membership is responsible for growing and maintaining the individual membership in their chapter through prospecting/recruitment, acquisition and retention efforts. This role is also responsible for the overall member “experience” and should partner with their chapter board members to ensure an enriching, valuable experience for all members. The person in this position will develop and execute a strategic and tactical plan which outlines membership goals and tactics for the year to include new member goals, retention goals and member satisfaction goals. The director of membership will lead all membership efforts and coordinate additional efforts driven by the HBA board, such as:

Grow the chapter’s individual membership and achieve targeted goals of growth and retention
Enhance the overall member experience across all HBA programs
Create an open and welcoming experience for all members and prospective attendees
Achieve member satisfaction rating of 90% or higher.
Ensure sure the value proposition and the brand essence of the HBA areincluded in all communications

Programs

The director oversees all events/programs hosted by the chapter. The director is also responsible for developing volunteer leaders who make up the program committee and who plan and execute events offers. The director is responsible for developing a strategy for programs to occur over an 18 month calendar (always planning ahead). The strategy relates to content, logistics and liaising with board members. The director is over all aspects of event/program management for the chapter, including, but not limited to: content development, logistics, HBA event management system. Other objectives include:

Prepare, recommend and execute a calendar of event/program topics and potential host sites
Participate in chapterboard meetings and events
Develop volunteers and assist in succession planning for the future of this position
Coordinate with marketing committee/promotions subcommittee to ensure promotional content is accurately communicated to those responsible for promotions/invitations approximately eightweeks prior to event

NOTE: Many chapters have subgrouped their programs into focal areas, such as evening programs, women in science (WIS) programs, mentoring programs, executive women outreach (EWO) programs, etc.,and they are overseen by co-directors who solely focus on that specific subset of programs.

Volunteer engagement

The director of volunteer engagement is responsible for growing the individual pool of member volunteer leaders in their chapter and affiliate through prospecting/recruitment and retention efforts. This role is responsible for encouraging members to engage as volunteer leaders within the chapter in order to build their leadership skills and business acumen; connecting member volunteer leaders with other chapter directors or committee chairs; following up to ensure those who have volunteered have been contacted and engaged; developing and executing a strategic and tactical plan which outlines volunteer leadership goals and tactics for the year to include new volunteer leader goals, progressing current volunteer leader retention or growth/promotion goals and volunteer leader satisfaction goals; and leading all local efforts for volunteer engagement and coordinating additional efforts in this functional area that are driven by the HBA, such as:

Grow the chapters’ member volunteer leader engagement
Enhance the overall member experience as a result of being a volunteer leader for the HBA
Create an experience that is open, welcoming, and demonstrates value to the participant
Achieve volunteer leader satisfaction rating of 90% or higher
Ensure all communications to potential member volunteer leaders convey the HBA value proposition and brand essence, and consistently point to the HBA’s mission