2013/2014 Duty Roster Tasks
The team concept is being introduced to create greater involvement within our club:
- Every member is engaged with a team, except Tom who will preside at meetings
- New members will be added to a team immediately upon joining our club
- All members share in the responsibilities of maintaining an active, vibrant club
Teams are responsible for the setup and support needed to run our meetings for their assigned months.
- Select a team leader for the month
- Inform the Club Service director of your choice (2013-2014 – Lynn Thomson)
- Choose who will take responsibility for each duty for the month
- Arrive at meeting location at 7am for meeting start of 7:30am
Duty Roster Task Descriptions
Leader: - see that all members of the team are involved
- see that all duties looked after
- be in communication with any club members that are missing at the meeting
Setup / Take-down:
- as per diagram attached
- items needed are in the grey storage cabinet at front of room
- at beginning of month, get the combination for storage unit from club service director
Attendance / Cashier:
- tasks and table setup outlined at the beginning of the attendance binder
- attendance sheet given to club secretary at end of each meeting
if the secretary is absent, keep in binder until next attendance
- cash bag given to club treasurer at end of each meeting
if the treasurer is absent, keep in locked cashbox until next attendance
Greeter:
- remove name tags from box and set up on table as per diagram in attendance binder
- greet each meeting attendee with a smile and a handshake
- give the member their name tag
- see that guests attending register, and are introduced to a club member so they feel welcomed and
can be informed of our meeting format
Invocation:
- intention / thought for the meeting
- create your own, or read one from the book found in the beige cashbox (at attendance)
50/50:
- likely a continuation of the previous month
- be sure to use the tracking notes that are in the container
- half of the proceeds from the meeting are given to the attendance/cashier to deposit
Sergeant at Arms:
- fun, creative and respectful way to raise funds for the club’s use
- sharing of ‘happy loonie’
Speaker:
- ask club service director meetings when speakers will be required
- book the speaker
- introduce and thank the speaker at the meeting (present ‘Gift of Eyesight) found in storage cabinet