2011-12 PERALTA COMMUNITY COLLEGE DISTRICT
SATISFACTORY ACADEMIC PROGRESS (SAP)
In accordance with Federal and State regulations, to qualify for and receive financial aid, students are required to make progress toward completion of their educational goals to continue to receive financial aid. To be considered to be making satisfactory academic progress, financial aid recipients must:
• Complete a minimum number of units for which they are enrolled each semester as follows:
Paid for: Units of Enrollment: Must Complete:
Full-Time : 12 or more 10
3/4 -Time 9 - 11.5 8
1/2 –Time 6 - 8.5 6
<1/2 -Time 1 - 5.5 All units of Enrollment
· Maintain a cumulative 2.0 Grade Point Average, and
· Complete their educational objectives within a maximum time frame of 150% of Program (90 attempted semester units for a standard 2-year program). Programs shorter than two years will be monitored for completion of 150% of the program length.
Other components of satisfactory academic progress include:
· Grades of “W”, “F”, “FW”, ”NC”, “CR”,”P”,”NP” and “I” will be monitored and included toward calculation of the 150% unit maximum time frame.
· The completion of a course grade “I” (Incomplete) will not be included for purposes of determining enrollment status in a subsequent term.
· A student may repeat a course one time for which a grade of “D” or “W” is received.
· A student may repeat a course for which an earned grade of “F” is received in order to achieve a passing grade.
· Instructors are strongly urged to use the “FW” grade for students who fail due because of late term withdrawal.
· Students with a grade of “F” who are being processed for payment by the FAO must provide documentation from the grading instructor that the grade was earned by the student. The student must have attended class for the term and earned a failing grade by such measure as determined by instruction that qualifies a grade of “F”.
· A student may repeat but not exceed the allowed number of repeats for courses listed in the Class Schedule Course Repetition List. These classes will be included in enrollment status and must receive a grade. Financial Aid will not issue payment for unofficial repeated coursework or pay for more than one repeat of a course for which a “W” was received, even if financial aid was not paid for the first class that is repeated.
· A student who will use transfer credits from college(s) outside the Peralta District must submit Transcript(s) for evaluation by an Academic Counselor or Admissions and Records Office toward a Degree or Certificate. Those units will be included in the calculation of the 150% program maximum time frame
· Students with a Baccalaureate or other graduate degree are considered to have surpassed the maximum time frame, and will be required to complete a Financial Aid petition/appeal.
· If a student receives Financial Aid for Remedial Coursework, and completes one year or 30 units, no further aid will be paid for remedial study. Students may continue to enroll in remedial classes, but financial aid payments will be calculated only for degree applicable coursework. Satisfactory academic progress is monitored each term.
· Students who fail to meet term GPA, unit completion, or time frame requirements will be placed on Financial Aid Warning and may be removed from Warning if academic progress requirements are met in the Warning term. (Students may also remove deficiencies or prior academic years in the summer session without receiving financial aid. Students must notify the Financial Aid Office when this option is used.)
· Students who fail to meet minimum requirements after the Warning term will be disqualified from financial aid eligibility.
· Computation of remedial coursework and ESL units will be included in calculation of maximum timeframe. Upon appeal, and with a complete Educational Plan indicating coursework required for successful completion of program of study, the appeals committee may, on a case-by case basis, review and exclude computation of those remedial or ESL credits from the maximum timeframe and grant reinstatement of financial aid eligibility. Note: Students must follow their Educational Plan or financial aid will be terminated.
· Students may reinstate eligibility by complying with Satisfactory Progress standards in a term without receiving financial aid.
· NEW REGULATION: Additional examination for pace of completion will be evaluated when a student has reached 60 units attempted. If it is determined the student will be unable to complete his/her program of study within the maximum timeframe, all financial aid will be terminated.
Ø The College may allow but is not required to grant the student an opportunity to appeal Financial Aid SAP Termination. The Student must first document mitigating circumstances that warrant special consideration (such as a medical or family emergency or change of major course of study).
Ø There will be only two appeals granted within the Peralta District. Financial Aid appeals will require submission of an Educational Plan from an Academic Counselor. The student is required to follow the EdPlan or aid will be disqualified. Decision on appeals is final and may not be contested.