2008Windsor Youth Lacrosse Committees

Summary on Pages 1 & 2. Detail Descriptions follow

Committee / Chariperson / Participants
President
  • Serve as WYL representative with CT Valley Youth Lacrosse (CVYL)
  • WYL liaison with Town Recreation Dept, particularly as it relates to field and indoor gym usage
  • Coordinate the preseason parents organizational meeting
  • Coordinate preseason meeting for new players registration
  • Oversee Committee Operations
/ Note – John Carpenter will be the CVYL contact, but someone else is needed to lead the league – as of the end of 2007, no one person has volunteered, so the league will be lead by a committee comprised of each chairperson listed below
Treasurers / Peter Knight
/ Gary Hammersmith

Email Box / Cindy Taplin

Web Site Coordinator / E-mail distribution
  • Organize, maintain, and train approved users on available website functions. It should serve as our primary communication tool.
  • Post all notifications on WYL web-site.
  • Post schedules
  • Distribute E-mail notification to WYL members / parents as needed
/ Susan Fullana

Coaching, Scheduling & Field Operations Committee
  • Secure coaches for each team
  • Coordinate participation in pre-season coaching clinics
  • Ensure each team is represented (by coach or designee) at scheduling meeting
  • Develop master field schedule for all games and practices in coordination with Park & Rec.
  • Secure Referees for all home games
  • Coordinate Referee payments with treasurer
  • Schedule field availability with Town Recreation Dept
  • Coordinate field usage if there are home game conflicts
/ Steve McOmber
; / Coaches
Ken Taplin (Head Sr)
Ryan Cavanaugh (Asst Sr)
Ken Clarke (Jrs)
OPEN – another Jr Coach
Team Schedulers
VACANT (Sr)
VACANT (Jrs)
Referee Schedulers
VACANT
TimeKeeper
VACANT (Sr)
VACANT (Jrs)
Uniform, Equipment & First Aid Committee
  • Maintain inventory of WYL Uniforms & equipment
  • Maintain records all rental and loaned equipment
  • Sign out, distribute, and collect all equipment and deposits as needed
  • Prepare all team equipment bags and medical kits during preseason
/ Ruth Prior
/ Uniforms
VACANT
First Aid
VACANT
Committee / Chairperson / Participants
Registration & Team Parents Committee
  • Coordinate Registrations with Town Recreation Dept
  • Update rosters weekly until season begins
  • Verify/update all info including contact #s and email addresses
  • Distribute Rosters to Coaches & Treasurers
  • Secure team parent(s) for each team
  • Guide team parents about responsibilities
/ MaryEllen Bianchi
/ Registrar
MaryEllen Bianchi
VACANT
Team Parents
VACANT (Sr)
Kate Lang (Jrs)
Communications/Publicity
  • Arrange advertising notices for the Windsor Journal & The Reminder as needed for registrations
  • Design and distribute registration flyers for different league offerings to schools
  • Work with Web-site coordinator for announcements regarding important league events – maximize all features of the website to share information with all parents and players
  • Write and distribute newspaper articles for the Windsor Journal & The Reminder and other media as appropriate
/ John & Lisa Ransom
/ Vacant
Vacant
Tournament & Non League Events Committee
  • Research available tournaments
  • Coordinate participation in tournaments
  • Registration
  • Communication to teams (directions, rules, etc)
  • Research and promote other events / activities that may be a positive experience for players and parents
  • Examples – NCAA Championship road trip, Boston Cannons game, WindsorHigh School & local college games
/ Karen Tachlykov? / Tournaments:
Vacant
Fund Raising, Year End Picnic & Bagataway Award Committee
  • Coordinate annual fundraiser
  • Schedule and organize year end picnic
  • Publicize the Bagataway Awards throughout the season & coordinate the voting process
/ Beth & Jamie Selig
/ FundRaising
VACANT (2)
Year End Party
Pam Hammersmith
Lee Ann Kerr
Ruth Prior
Susan Fullana

Detail Job Descriptions:

Coaching, Scheduling & Field Operations Committee

  1. Rich Henderson at the Town Rec Dept is your main contact for indoor practice facilities (pre season), along with field availability and maintenance during the season.
  2. Late November, contact Rich Henderson begin to arrange for indoor practice facilities for preseason and set expectations for regular season.
  3. Preseason indoor practices are recommended 2 nights a week starting in mid March for 3 hours 6pm - 9pm - the Wolcott gym worked well last year & we split the time between Jrs6 - 7:30 & Seniors 7:30 -9pm. (NOTE – Loomis parents may also assist is getting indoor practice time at their facilities – Sally Knight/Aimee MacGillivray)
  4. Regular Season field preferences are:
  5. Practices at Oliver Ellsworth – evenings from 5:30 – 7:30 & Saturdays 9am – noon
  6. Games are at SagePark – if a home game conflict, we would also use Oliver Ellsworth
  7. The last 2 years we have tried to gain access to the bathrooms at Sage to no avail. Again ask the town, but also Sue Fullana may help because of her football connection (the field house belongs to football)
  8. Early January, email a note to John Carpenter asking that he keep you in the loop when the coaches are doing the scheduling so that youcan create a combined schedule Juniors and Seniors). John is the main contact with the Ct Valley Youth Lacrosse League (“CVYL”). John’s contact information:
  9. Work email
  10. Home email
  11. Home # 683-1622 Cell # 202-5276
  12. Before the scheduling meeting, reach out to parents to identify any major events that should be considered during scheduling…and pass along to coaches:
  13. MLC activities/trips
  14. Shad Derby day
  15. SagePark-7th grade Cape Cod trip & 8th grade trips (Mary Ellen Bianchi good resource)
  16. Once you have the combined schedule, you will
  17. Identify and home game conflicts – if so, the younger team will play at Oliver Ellsworth
  18. Email to the Web Coordinator to load the schedules onto the website
  19. Email to the referee Coordinator to get commitments from refs for home games
  20. Ask John Carpenter if he is available to Referee any of the Junior Home Games
  21. Email to the team schedulers – theycontact the opposing coaches to confirm date, time, locations, &directions.
  22. Ask John Carpenter to provide you with:
  23. The current list of referees
  24. The current list of CVYL coaches with contact information

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