2012 IRIS Calendar and Budget Timeline

DATE / 7/1/12-9/30/13 Core (15 mos) & Yr 10 USArray / 2013-18 Proposal 5 year budgets / Other
Nov 18 / WBS Dictionary request to PLs
Nov 29, 2011 / Proposed budget process and schedule to SMT / Proposed budget process and schedule to SMT
Dec 7 / SMT Meeting at AGU
Dec 20 / Proposed budget process and schedule to CoCom / Proposed budget process and schedule to CoCom
Jan 2, 2012 / NSF provides funding targets for new FY (Core and USArray)
Jan 3 / David provide budget targets
Jan 4 / PLs request pre-proposals from subawardees due 3/9
Jan 20? / Board Conference Call
Feb 3 / PLs provide WBS dictionary input
Feb 6 / Face to Face PM meeting – discuss 2013-18 budget approach / Face to Face PM meeting at airport
Feb 10 / Input to BoD on salary escalation, indirect rates and notional budget strategies / Input to BoD on salary escalation, indirect rates and notional 2013-18 budget approach
Feb 15 / PLs submit notional budgets
Feb 21 / 2013-18 budget package for BoD
Feb 23-24 / Winter BoD Meeting (set funding levels, salary increase, indirect rates and budget strategies) / Winter BoD Meeting (set funding levels, salary increase, indirect rates and 2013-18 budget strategies) / Program Managers attend first day & first half of day two
Feb 27 / BoD approved budget guidance to PLs / BoD approved budget guidance to PLs
Feb 29, 4 PM Eastern / CoCom conference call
  • Discuss programmatic priorities for new FY
  • Elaborate on BoD budget guidance
  • Give guidance for SC meetings
  • Discuss pan-IRIS issues
/ CoCom conference call
  • Discuss programmatic priorities for new FY
  • Elaborate on BoD budget guidance
  • Give guidance for standing committee meetings
  • Discuss pan-IRISissues

Mar 9 / Preliminary subaward annual plan & budgets due to PLs
1 week before SC meetings / PLs provide core base budgets and priorities to SC members. USArray budget recommendations to USAAC members.
Mar 15 - Apr 6 / Spring SC Meetings and USAAC review draft FY13/Yr 10 budgets & make recommendations / GSN 3/23-23; EPO 3/13-14; PAS 3/27-28
By Apr 6 / PLs submit baseFY13budgets, priorities and budget notes. USArray submits Yr 10 budget recommendations. / PLs submit 2013-18 budgets
April 10 / RW prepares draft FY13 and USArray budget package & distributes to CoCom / RW assembles budgets for CoCom review
April 10, 8a-4p / IRIS staff and BoD CoCom members meet to go over FY13 budget (In person) – in Chicago / CoCom also review 2013-18 budgets and recommend to BoD
April 16 / NSF provides final determination of funding for new FY (Core and USArray)
April 17-19 / SSA
Apr 18 / RW prepares budget package and distributes to CoCom for final review
April 22-27 / EGU
Apr20 / CoCom gives final approval CoCom report to BoD
May 1-2, DC / BoD Spring Meeting (CoCom Chair makes budget recommendations to BoD; BoD approves/modifies requests) / BoD Spring Meeting – adopt 2013-18 budgets
May 6 / Provide final BoD results to PLs/USArray / Provide final BoD results to PLs/USArray
May 17 / PLs/USArray send to Robin with final budget input / PLs request proposals from subawardees
May 24 / HQ circulate budget to PLs/USArray for review
May 31 / Annual plan & budget for core CA due to NSF
June 1 / Annual plan & budget & Annual progress report for USArray due to NSF
June 12-15 / IRIS Workshop
June 22 / Receive FY13 Core funding from NSF
Jul 1 FY 13 Begins
August 31 / RW provides FY11 carry-over numbers to PLs, requests ID of incomplete tasks for carry-over
Sep 1 / Submit 2013-18 Proposal
Sept 5-6 / Program Managers meeting (In person)
Sep 21 / Receive Year 10 USArray funding from NSF
1 week before Standing Committee Meetings / PMs provide carry-over priorities to SC members
Sept 10- Oct 12 / Standing Committee Meetings
Oct 19 latest / PMs submit carryover budget to Robin who collates the proposals
Oct 26 / Rob prepares draft carryover package and distributes to CoCom
Oct 31 / CoCom Conference call
  • Review carryover
  • Discuss pan-IRIS issues

Nov 2 / Rob provides draft CoCom carry-over package for CoCom review
Nov 5 / CoCom carry-over package sent to BoD
Nov 7-8??? / BoD Fall Meeting (CoCom Chair makes recommendations to BoD for uses of carryover; BoD approves/modifies requests)
Nov 22 / Development/distribute of annual budget calendar.
Dec 6-10 / AGU; San Francisco
Dec 20 / PMs request pre-proposals from subawardees
Dec 31 / Indirect rate proposal due.

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