Chapter Awards Forms and
Annual Report
Chapter Name:
Term President(s):
Prepared by:
Deadline for submission: February 15, 2018
ICRI 2017 Chapter Awards Forms
The ICRI Chapter Awards program gives recognition to our chapters that, through their operations, programs and activities, display a dedication to excellence and a commitment to success. These submission forms have been designed to accomplish two goals:
1. Provide a more thorough and useful annual report of the activities of your chapter.
2. Provide chapters a simple tool for self-assessment.
Do not view this document as merely a report form. Think of it as your “Roadmap to Success.” By reviewing your scores, you can easily pinpoint areas that may require more of your attention. It can also help you to identify the areas in which you excel. This can give you a clear picture of which programs are working and which should be targeted for improvement.
Through partnering with the ICRI office and other chapters, we can use this information to strengthen not only your chapter, but every chapter. A strong chapter enhances the value of membership, elevates the local community and furthers the mission of the Institute.
The levels of recognition you can achieve through the ICRI Chapter Awards are Chapter of the Year, Excellent Chapter and Outstanding Achievement.
Points
Point totals are based on the answers in the evaluation questions. There are a total of 211 possible points in the 2017 Chapter Awards.
Award Distribution
Chapter awards are distributed as follows:
Chapter of the Year: Highest point total of all chapters.
Outstanding Chapter:100 points or greater.
Excellent Chapter:76 – 100 points.
Deadline
The deadline for submitting the 2017 Chapter Awards forms is February 15, 2018.
Chapter Annual Reports
Please note that although you are not required to complete the Chapter Awards forms, every chapter must complete and submit the 2017 Chapter Annual Report form and submit it no later than February 15, 2018. Failure to do so may result in your dues reimbursement checks being withheld.
ICRI 2017 Chapter Awards
SECTION ONE
Basic Requirements
This section will evaluate your performance in the four basic chapter operations:
Solid membership.
Stable finances.
Regular meetings.
Compliance with ICRI bylaws.
These operations represent the minimum activity level required of a chartered chapter.
Part I Compliance with ICRI Bylaws
You must confirm each question in this section in order to qualify for an award.
Total possible points this section:6
Evaluation Questions
1. Can you confirm that your chapter has obtained an Employer Identification Number (EIN)?
a. nob. yes
Please print your EIN (Federal ID#) here:______
2. Can you confirm the ICRI membership of 100% of your chapter members?
a. nob. yes
3. Can you confirm the filing of your annual report no later than February 15, 2018?
a. nob. yes
Part II Membership
Total possible points this section:26
General Information
Total chapter membership at the end of 2016______
Total chapter membership at the end of 2017______
Breakdown of your total membership at the end of 2017 is as follows:
Contractors ______
Engineers______
Suppliers______
Educators/Students______
Part II Cont.
Evaluation Questions
1. By how much did your total chapter membership increase in 2017?
a. no increase b. < 3%c. 3 - <5%d. 5 - <10%e. >10%
2. Do contractors account for 25-40% of your current membership?
a. nob. 25-29%c. 30-35%d. 36-40%
3. Do engineers account for 25-40% of your current membership?
a. nob. 25-29%c. 30-35%d. 36-40%
4. Do suppliers account for 25-40% of your current membership?
a. nob. 25-29%c. 30-35%d. 36-40%
5. How many member educators and students does your chapter have, compared to your total membership?
a. <2%b. 2-4%c. 5%
Part III Finances
Please complete Section 3 of the 2017 Chapter Annual Report and Attachment A – Financial Summary.
Total possible points this section:18
Evaluation Questions
1. Did your chapter show a net gain for the 2017calendar year?
a. nob. yes
2. Did you prepare an annual budget for your chapter in 2017?
a. nob. yes
3. Did you submit a copy of your annual budget to the Chapter Relations Director in 2017?
a. nob. yes
4. Are your chapter’s reserves greater than 25% of your total expenses for 2017?
a. nob. <5%c. 5-14%d. 15-24%e. 25%
Example: Your chapter had $5000 in total expenses for 2016 and $1500 in reserve funds.
[1500/(25/100)(5000)] – 1 = 0.2 = 20%
Answer is “d. 15-24%.”
Part IV Meetings and Programs
Please complete Attachment B - Meetings & Programs Summary
Total possible points this section:37
1. How many general membership meetings did your chapter hold in 2017?
(Include social events, but not full-day seminars and workshops.)
a. none b. <4c. 4 or 5d. 6 to 8e. 9
2. What was the average attendance at the meetings, compared to your total membership?
a. < 25%b. 25 to 39%c. 40 to 59% d. 60%
Example: Your chapter had an average attendance of 64 at your meetings last year and 100 total members at the end of the year.
64/100 = 64%
Answer is “d. 60%.”
3. Did your average attendance in 2017 increase comparable to the increase in your total membership?
a. nob. 1 to 4%c. 5 to 14%d. 15%
Example: Your chapter’s average attendance increased by 35% in 2016, and your total membership increased by 20%.
35 – 20 = 15
Answer is “d. 15%.”
4. Did your chapter hold a joint meeting with an allied organization in 2017?
a. nob. yes
5. How many times did your chapter conduct (or co-sponsor) a full-day seminar or workshop?
a. noneb. one timec. two or more times
6. Did you prepare an annual calendar of events for your chapter in 2017?
a. nob. yes
7. Did you post your calendar to the ICRI website or your own chapter website in 2017?
a. nob. yes
8. Did your chapter hold a meeting or make a presentation at a local university or trade school in 2017?
a. noneb. one timec. two or more times
1
ICRI 2017 Chapter Awards
SECTION TWO
Other Programs and Activities
This section will explore the types of programs and activities that help to strengthen your chapter and greatly contribute to the overall success it will achieve.
Part I Networking and ICRI International/Inter-Chapter Partnering
Total possible points this section:37
Evaluation Questions
1. How many times did your chapter board members attend ICRI conventions in 2017?
a. noneb. 1 or 2c. 3 or 4d. 5 or more
Example: Your chapter had two board members attend the Spring Convention and three attend the Fall Convention. Figure the total of five, regardless of who attended.
2. Did your chapter provide a minimum of $500 for a chapter member to attend any ICRI Convention?
a. nob. yes
3. How many times did your board members represent the chapter at the Inter-Chapter Luncheon and Forum?
a. noneb. 1 or 2c. 3 or 4d. 5 or more
Note: Use same criteria as with question 1.
4. How many Chapters Committee meetings did one or more of your officers participate in?
a. noneb. one meetingc. both meetings
5. Bonus question:What percentage of your overall chapter membership attended ICRI conventions in 2017?
a. noneb. 1 to 4%c. 5 to 14%d. 15%
Example: Your chapter had four members attend the Spring Convention and eleven attend the Fall Convention. Figure the total of fifteen, regardless of who attended, with a total membership of 100 at the end of the year for 15%.
6. Did a NEW delegate attend either ICRI Convention this year? A NEW delegate is someone who may have attended an ICRI convention as a regular attendee in the past two years, but attended one convention this year as the delegate.
a. noneb. one meetingc. both meetings
Spring Delegate Name: ______
Fall Delegate Name: ______
7. Did your chapter send a FIRST TIME DELEGATE to either ICRI Convention this year? A FIRST TIME DELEGATE is a board member or potential board member attending their FIRST National convention and designated as the Chapter Delegate.
a. noneb. one meetingc. both meetings
Spring Delegate Name: ______
Fall Delegate Name: ______
8. Did your Chapter have anyone return to either ICRI Convention this year that attended previously as your chapter delegate? This attendee was a delegate once in the past two years, and then registered as a regular attendee.
a. noneb. 1 or 2c. 3 or 4d. 5 or more
Please provide a list of those that qualify under this question on a separate sheet.
Part II Communications
Total possible points this section:19
Evaluation Questions
1. Did your chapter issue a newsletter in 2017?
a. nob. yes
2. How many articles did your chapter have printed in the Chapter News section of the Concrete Repair Bulletin in 2017?
a. noneb. 1 to 2 c. 3 to 4d. 5 or more
3. Did your chapter update its chapter web page on the ICRI website?
a. nob. yes
4. Is the ICRI chapter relations director included on your mailing list?
a. nob. yes
5. Are any leaders fromany other ICRI chapters included on your mailing/distribution list?
a. nob. presidents onlyc. other leaders from regionally adjacent chapters
Part III Leadership
Please complete Attachment C – Board of Directors List.
Total possible points this section:30
Evaluation Questions
1. How many board of directors meetings did your chapter conduct in 2017?
a. <4b. four or fivec. 6
2. What was your average attendance, compared to your total number of board members?
a. < 50%b. 50-64%c. 65-79%d. 80%
3. Did your chapter forward its new slate of officers to the ICRI chapter relations coordinator no more than 30 days after your elections?
a. nob. yes
4. Has any one person held the same office (except treasurer) for more than three years?
a. nob. 1 personc. 2 or more persons
5. Has your treasurer been in office for more than four years?
a. nob. 5 yearsc. 6 or more years
6. Did your chapter elect at least one new officer in 2017?
a. nob. yes
7. Did your chapter elect at least two new board members?
a. nob. yes
8. Does your chapter’s board include a chair for both membership and meetings/programs committees?
a. nob. yes
Part IV Goal Setting
Total possible points this section:9
Evaluation Questions
1. Did your chapter set written goals for 2017?
a. nob. yes
Written goals must be attached in order to receive points.
2. How many times did your chapter conduct a formal review of your progress?
a. noneb. 1c. 2 or 3d. 4 or more
Written progress of goals must be attached in order to receive points.
Part VLocal Awards Programs
Please submit a copy of your awards program announcement.
Total possible points this section:9
Evaluation Questions
1. Did your chapter conduct a local repair project awards program in 2017?
a. nob. yes
2. Did your chapter present one or more personal awards in 2017?
a. nob. yes
3. Did your chapter award any formal scholarships in 2017?
a. nob. yes
Part VIRegional Roundtable Participation
Based on your chapter’s participation in the Chapter Roundtable Program over the past two years, please include a list of registrants. Each chapter is invited to send two people to one Roundtable event every two years. If you completely miss one in your area, you can come to another if you wish.
Total possible points this section:20
Evaluation Questions
1. Did your chapter send representation to any ICRI Chapter Roundtable program in 2016 or 2017?
a. nob. 1 personc. 2 or more people
Event Location: ______
Representative(s): ______
2. Did your chapter provide any reimbursement or compensation to any Roundtable attendee?
a. nob. yes
1
ICRI 2017 Chapter Awards
Judging Criteria/Self Assessment
There are a total of 211 points possible. Chapters must score a minimum of 30 points on Section One, including a positive response for each question in Part I, Compliance, in order to qualify for an award.
Chapter awards are distributed as follows:
Chapter of the Year: Highest point total of all chapters.
Outstanding Chapter:100 points or greater.
Excellent Chapter:76 – 100 points.
SECTION ONE
Basic RequirementsPart I Compliance
Total possible points:6 / Selected / ScoredPoints to be awarded:
1. a. 0b. 2 / 1. a b
2. a. 0b. 2 / 2. a b
3. a. 0b. 2 / 3. a b
Total
Part II MembershipTotal possible points:26 / Selected / Scored
Points to be awarded:
1.a. 0b. 1c. 3d. 4e. 6 / 1. a b c d e
2.a. 1b. 3c. 5d. 3 / 2. a b c d
3.a. 1b. 3c. 5d. 3 / 3. a b c d
4.a. 1b. 3c. 5d. 3 / 4. a b c d
5.a. 1b. 3c. 5 / 5. a b c
Total
Part III Finances
Total possible points:18 / Selected / ScoredPoints to be awarded:
1.a. 0b. 4 / 1. a b
2.a. 0b. 4 / 2. a b
3.a. 0b. 4 / 3. a b
4.a. 0b. 2c. 3d. 4 e. 6 / 4. a b c d e
Total
Part IV Meetings and Programs
Total possible points:37 / Selected / ScoredPoints to be awarded:
1.a. 0b. 1c. 3d. 4e. 6 / 1. a b c d e
2.a. 1b. 3c. 4d. 6 / 2. a b c d
3.a. 1b. 3c. 4d. 6 / 3. a b c d
4.a. 0b. 3 / 4. a b
5.a. 0b. 3c. 5 / 5. a b c
6.a. 0b. 3 / 6. a b
7.a. 0b. 3 / 7. a b
8.a. 0b. 3c. 5 / 8. a b c
Total
SECTION TWO
Other Programs and ActivitiesPart I Networking & ICRI International/Inter-Chapter Partnering
Total possible points:37 / Selected / ScoredPoints to be awarded:
1.a. 0b. 2c. 3d. 5 / 1. a b c d
2. a. 0b. 3 / 2. a b
3.a. 0b. 2c. 3d. 5 / 3. a b c d
4.a. 0b. 3c. 5 / 4. a b c
5. a. 0b. 1c. 2d. 3 / 5. a b c d
6.a. 0b. 2c. 4 / 6. a b c
7.a. 0b. 3c. 6 / 7. a b c
8.a. 0b. 2c. 4d. 6 / 8. a b c d
Total
Part II Communications
Total possible points:19 / Selected / ScoredPoints to be awarded:
1.a. 0b. 3 / 1. a b
2.a. 0b. 2c. 3d. 5 / 2. a b c d
3.a. 0b. 3 / 3. a b
4.a. 0b. 3 / 4. a b
5.a. 0b. 3c. 5 / 5. a b c
Total
Part III Leadership
Total possible points:30 / Selected / ScoredPoints to be awarded:
1.a. 1b. 4c. 6 / 1. a b c
2. a. 1b. 3c. 4d. 6 / 2. a b c d
3.a. 0b. 3 / 3. a b
4.a. 3b. 0c. –2 / 4. a b c
5. a. 3b. 0c. –2 / 5. a b c
6.a. 0b. 3 / 6. a b
7.a. 0b. 3 / 7. a b
8.a. 0b. 3 / 8. a b
Total
Part IV Goal Setting
Total possible points:9 / Selected / ScoredPoints to be awarded:
1.a. 0b. 4 / 1. a b2.a. 0b. 2c. 3d. 5 / 2. a b c d
Total
Part V Local Awards Programs
Total possible points:9 / Selected / ScoredPoints to be awarded:
1. a. 0b. 3 / 1. a b
2. a. 0b. 3 / 2. a b
3. a. 0b. 3 / 3. a b
Total
Part VI Regional Roundtable Participation
Total possible points:20 / Selected / ScoredPoints to be awarded:
1.a. -2b. 4 c. 12 / 1. a b c
2.a. 0b. 8 / 2. a b
Total
1
ICRI 2017 Chapter Awards
Attachment A -- Financial Summary
A. Net cash on hand January 1, 2017 / $Please indicate if your fiscal year does not begin on Jan.1.
B. Break down your income for 2017 as follows:
Dues / $
Meetings / $
Sales / $
Fundraisers / $
Contributions / $
Other / $
Total Income
C. Break down your expenses for 2017 as follows:Operating / $
Meetings / $
Social Events / $
Special Activities / $
Scholarships/Charities / $
Other / $
Total Expenses
/ $D. Net gain or loss for 2017 [B-C]
/ $This figure is your net income for 2017.
E. Net cash on hand December 31, 2017 [A +/- D]
/ $F. Total reserves (including funds in checking, savings and CDs)
/ $Attachment B – Meetings & Programs Summary
A. Number of general membership meetings held in 2017.(Include your social events, but do not include full-day seminars/workshops.)
B. Average meeting attendance in 2017.
C. Average meeting attendance in 2016.
(Include your social events, but do not include full-day seminars/workshops.)
Briefly describe all of your meetings and programs below, including social events, dinner meetings and seminars/workshops:
Date
/ Type* / Attendance / Topic/Speaker(*Indicate the type of meeting: board, breakfast, dinner, full-day seminar, social, etc.)
Attachment C – Chapter Board of Directors List
The following officers were elected in the month of / for service in 2017Name
/ Company / Term Exp./No. of Years in Office
President
Vice President/President Elect
Vice President
Secretary
Treasurer
Directors
Please make note of your committee chairs, particularly membership and programs.
Name
/ Company / Committee(s) / Term Exp./No. of Years in Office
AWARD FOR SPECIAL CHAPTER EVENT OR PROGRAM
PURPOSE: To recognize significant Chapter Events or Programs completed during the past year that served to benefit the community, or elevate awareness of the concrete repair industry and ICRI. (NOTE: For 2018, events or programs may have been completed in either 2016 or 2017 and not have been previously submitted.)
SUBMISSION REQUIREMENTS:Entries must be received from an ICRI Chapter in conjunction with the submission of the Annual Project Award forms or Annual Report form. In electronic format, provide an essay (500 word maximum, MS Word) describing the event or program and how it benefited the community, or elevated awareness of the concrete repair industry and ICRI. Provide up to five (5) photographs (minimum 400 KB, .jpg format) of the event or program, with brief captions. One of the five photographs shall be designated as the award photo (landscape format, not portrait), which will be used if the submission wins an award.
JUDGING:Voting members of ICRI’s Chapters Committee who are not members of a submitting Chapter shall judge the entries. Awards shall be announced at the ICRI Spring Convention.
DEADLINE:Entries must be received electronically by ICRI by 5:00 PM Central Standard Time on Thursday, February 15, 2018.
1